INTENT TO SOLE SOURCE: PM Services for two (2) Spectro Analytical Instruments
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of the Navy, Portsmouth Naval Shipyard (PNSY), has issued an Intent to Sole Source for Preventative Maintenance (PM) services for two (2) Spectro Analytical Instruments: a Spectro MAXX LMM17 and a Spectro LAB LAS01. This requirement is intended to be awarded to Spectro Analytical Instruments, Inc. due to proprietary rights and warranty considerations. Responses from interested parties are due by March 18, 2026, at 5:00 PM EST.
Scope of Work
This acquisition covers annual preventative maintenance for the specified Spectro instruments, along with unscheduled and emergency repair services as requested. The contractor must provide OEM parts or functionally equivalent parts with prior approval. Services include verification of calibration accuracy against reference materials. Personnel must be U.S. citizens and meet security requirements for access to Portsmouth Naval Shipyard in Kittery, Maine.
Contract Details
This is a Request for Quote (RFQ), published as a Combined Synopsis/Solicitation. The period of performance includes a base year (March 30, 2026, to March 29, 2027) and two one-year option periods. The place of performance is Portsmouth Naval Shipyard, Kittery, Maine. The NAICS code is 811210 (Electronic and Precision Equipment Repair and Maintenance) with a size standard of $34 million.
Set-Aside & Justification
This is an Intent to Sole Source acquisition. A Limited Source Justification (LSJ) explains that Spectro Analytical Instruments, Inc. is the Original Equipment Manufacturer (OEM) and the sole approved supplier of service for these analyzers, possessing proprietary data and knowledge. Servicing by any other organization would void existing warranties. While the Combined Synopsis/Solicitation document mentions a "Total Small Business Set-Aside," the explicit intent and justification point to a sole-source award. Interested vendors must demonstrate their ability to meet the requirement, potentially by being authorized by Spectro Analytical Instruments, Inc.
Submission & Evaluation
Offers must be emailed by March 18, 2026, 5:00 PM EST. Vendors must be registered in SAM.gov. Evaluation will be based on Technical Acceptability and Lowest Price Technically Acceptable (LPTA), with past performance also considered.
Key Attachments
Bidders should review several attachments:
- Performance Maintenance Checklists for SPECTROMAXX and SPECTROLAB S, detailing specific maintenance procedures.
- Wage Determination for Eliot and Kittery, ME, under the Service Contract Act, crucial for labor cost estimation.
- OPSEC Security Form outlining Operations Security requirements, contractor responsibilities, and Portable Electronic Device (PED) policy for PNSY access.
- Work Request Form for unscheduled repairs, detailing authorization and documentation processes.