Intent to Sole Source - Software for LIMS System
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The National Institute of Health, Clinical Center (NIH-CC) has issued a Notice of Intent to negotiate on a sole source basis with LabVantage Solutions, Inc. for out-year licensing and support for their existing cGMP compliant Commercial Off the Shelf (COTS) Laboratory Information Management System (LIMS). This is not a Request for Proposal. Capability statements from other responsible sources are due by March 1, 2026.
Scope of Work
This requirement is for out-year licensing and support to supplement the LIMS system already purchased (under POTS# 23-009948) and currently under configuration. The objective is to support the configuration and rollout of the Portal, ensure all required functionality is available, realize process improvements, and close compliance gaps identified in the original procurement. Specifically, it covers out-year licensing costs for the completion of configuration and validation of the LIMS for the Sterility Testing Service (STS) in DLM, which provides cGMP microbiology testing to thirteen Aseptic Processing Facilities (APF).
Contract & Timeline
- Type: Special Notice (Intent to Sole Source)
- Duration: December 21, 2025, through December 20, 2026 (Period of Performance)
- Set-Aside: None specified (Intent to Sole Source)
- Response Due: March 1, 2026, by 12:00 PM EST
- Published: February 19, 2026
- Place of Performance: Bethesda, MD 20892, United States
Evaluation
The statutory authority for this sole source requirement is 41 U.S.C. 253(c)(1) as implemented by FAR 6.302-1, citing only one responsible source. This is not a request for proposal. All responsible sources that believe they can provide the required services may submit a capability statement for consideration. A determination not to compete this requirement, based on responses, is solely at the Government's discretion.
Additional Notes
Deliverables include SMP, Original Software; JBoss App Server; and SMP, Add’l Software Order. Progress & Compliance Requirements for contractors include weekly status reports, weekly meetings, monthly progress reports, Project Management Team (PMT) meetings, program reviews, outlines, and drafts. Deliverables require one hard copy and one electronic version.