Intent to Sole Source: Statistical Analysis System (SAS) software licenses for DMCS
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Health and Human Services (HHS), specifically the Office of the Assistant Secretary for Financial Resources (ASFR), has issued an Intent to Sole Source for Statistical Analysis System (SAS) software licenses for the Debt Management and Collection System (DMCS). The government intends to award a contract to Executive Information Systems, LLC, citing their unique position as the only vendor capable of providing the necessary licenses without requiring a complete code rewrite. This acquisition is estimated at $41.5 million.
Purpose & Scope
This Special Notice announces the government's intent to procure SAS software licenses to ensure the continued functionality of the PSC FMP Debt Collection system. The requirement is for a 12-month period of performance, from August 31, 2026, to August 30, 2027. Executive Information Systems, LLC is identified as the sole authorized reseller capable of providing continuous support for the specialized software.
Contract Details
- Opportunity Type: Special Notice (Intent to Sole Source)
- Intended Awardee: Executive Information Systems, LLC
- Estimated Value: $41.5 million
- Period of Performance: August 31, 2026 – August 30, 2027 (12 months)
- NAICS Code: 511210 - Software License Publishers
- Product Service Code (PSC): 7A20 – Application Development Software Delivered By Perpetual License
- Set-Aside: None (Sole Source)
- Acquisition Method: Federal Supply Schedule (FSS) Program
Justification & Regulatory Authority
The sole-source determination is based on FAR 13.106-1(b)(1), which allows for non-competitive acquisition when only one source is reasonably available due to exclusive licensing agreements or proprietary data. The justification highlights that Executive Information Systems, LLC offers discounted pricing below standard list rates and is the only known source to support the DMCS legacy application without a complete system rewrite.
Response Requirements & Deadlines
While this is not a request for competitive proposals, interested parties may submit information to identify their interest and capability to fulfill this requirement. The government will consider this information to determine if a competitive procurement is feasible.
- Response Due Date: June 12, 2026, at 11:00 AM ET
- Submission Method: Electronic only to Brad.Arensdorf@hhs.gov
- Point of Contact: Brad Arensdorf (Brad.Arensdorf@hhs.gov)
- Required Information: Capability statement, unit/list price, shipping/handling, delivery period, prompt payment terms, F.O.B. Point, SAM.gov Unique Entity Identifier (UEI), Taxpayer Identification Number (TIN), business size certification, and active SAM.gov registration.