Intent to Sole Source: Toners and Ink Cartridges
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Indian Health Service (IHS), under the Department of Health and Human Services, is seeking quotes for Toners and Ink Cartridges for the Chinle Service Unit in Chinle, AZ. This is an Indian Small Business Economic Enterprise (ISBEE) Set-Aside. Quotes are due by April 30, 2026.
Scope of Work
This Request for Quote (RFQ) is for the provision and delivery of a comprehensive list of toner and ink cartridges to various departments within the Chinle Service Unit. The requirement includes 42 distinct types of cartridges compatible with HP, Epson, and Mutoh printer models, with a specified quantity of '4 each' for every listed item.
Key Requirements
- Supply and deliver toners and ink cartridges in strict accordance with attached specifications.
- Accept "brand-name or equal" descriptions for specified items.
- Provide pricing for toners on a continuation sheet.
- Ensure all listed items can be supplied in specified quantities and compatible with designated printer models.
Contract & Timeline
- Contract Type: Firm-Fixed-Price
- Delivery: Required by December 31, 2026
- Set-Aside: Indian Small Business Economic Enterprise (ISBEE) Set-Aside
- NAICS Code: 325910 (Office Supplies), Size Standard: 750 employees
- Quote Due Date: April 30, 2026, by 1700 MT
- Published Date: April 21, 2026
Submission & Evaluation
Offers must be submitted via email to the Contracting Officer, Danelle Attson (danelle.attson@ihs.gov). Quotes must include the solicitation number, offeror's details (name, address, phone, UEI, EFT indicator), and information for evaluation factors. Submissions must be in PDF format, with required documents labeled and submitted as separate files: Volume 1 (Administrative), Volume 2 (Technical Capability/Specifications), and Volume 3 (Price). No pricing information should be included in Volume 2. Evaluation will be based on the Lowest Price Technically Acceptable (LPTA) basis, with the possibility of multiple awards if advantageous to the government. Offerors must complete and submit Attachment B, the "Indian Health Service Buy Indian Act Indian Economic Enterprise Representation Form."
Additional Notes
Multiple delivery destinations are listed. Offerors agree to hold prices firm for 60 calendar days. A Questions and Answers period is available 10 days before the offer due date.