Intent to Sole Source - VECNA Kiosks and intelligent monitors compatible with VetLink Software
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA), specifically NETWORK CONTRACT OFFICE 02 (36C242), has issued a Special Notice indicating its intent to award a sole source contract to Minuteman Technology Services, LLC. This contract is for the procurement of additional configurable touchscreen kiosks and intelligent monitors compatible with the existing VetLink Software system. These devices will facilitate autonomous patient check-ins, demographic/insurance updates, and beneficiary travel reimbursements across VISN 2 locations, including Fingerlakes HCS, Albany VAMC, Northport VAMC, and New York Harbor HCS.
Scope of Work
The requirement includes various types of kiosks and displays, along with extended warranty coverage:
- Freestanding Kiosks (QTY 18): 17" LCD All-in-one Touchscreen Computer with HIPAA Privacy Filter, stand, CPU, Ethernet/NIC, Combined Barcode/Magstrip Reader, Power Supply, PCI Compliant, and Thermal Receipt Printer.
- Tabletop Kiosks (QTY 5): LCD All-in-one Touchscreen Computer with HIPAA Privacy Filter, table mount, CPU, Ethernet/NIC, Combined Barcode/Magstrip Reader, Power Supply, PCI Compliant, Thermal Receipt Printer, and Image/Barcode Scanner.
- Wall-mounted Kiosks (QTY 9): LCD All-in-one Touchscreen Computer with HIPAA Privacy Filter, wall mount, CPU, Ethernet/NIC, Combined Barcode/Magstrip Reader, Power Supply, PCI Compliant, Thermal Receipt Printer, and Image/Barcode Scanner.
- Intelligent Queuing Displays (QTY 8): 42" Pre-Configured Intelligent Queuing Monitor & Mounting Bracket with Intelligent Queuing Module License.
- Extended Hardware Warranty (QTY 80): Two additional years of warranty for the Kiosks/Intelligent Queuing Displays, totaling three years of coverage.
Contract & Timeline
- Contract Type: Firm Fixed Price (FFP)
- Set-Aside: Service-Disabled Veteran-Owned Small Business (SDVOSB) Sole Source (FAR 19.14)
- NAICS Code: 334118, Computer Terminal and Other Computer Peripheral Equipment Manufacturing
- Response Due: March 30, 2026, by 10:00 AM Eastern Standard Time
- Published Date: March 24, 2026
Submission & Evaluation
This notice is not a request for quotes or proposals. However, interested sources capable of providing the requested items may submit a capability statement. These statements will be considered by the government before the intended award date. The statutory authority for this sole source procurement is FAR 13.105(a).
Additional Notes
The agency emphasizes that a licensed network and system are already in place, and the requested kiosks are pre-configured to communicate with this existing infrastructure. The use of gray market items is prohibited.