International Naval Review Hotel Lodging

Solicitation / RFP / RFQ

This solicitation is for hotel lodging accommodations to support U.S. Navy personnel during the 2026 International Naval Review in New York City. The requirement is for an open-source agreement to secure consistent and flexible lodging with competitive rates, reliable availability, and standardized service levels.

• Provision of hotel lodging accommodations.

• Specific room night requirements are detailed for various locations and dates between June 20, 2026, and July 10, 2026.

• Hotels must be reputable, full-service or limited-service properties with consistent standards of quality, safety, and reliability.

• Hotels must be handicapped accessible and provide "smoke-free" rooms unless a "smoke-friendly" option is specifically requested.

• Hotels must be located within one mile of specified operational sites or within a 20-minute commute.

• Hotels must provide a fitness center, business center, refrigerator, coffee maker in each room, and 24/7 front desk operations.

• Hotels must provide a dedicated point of contact for all lodging-related matters.

• Hotels must maintain a minimum average public rating of 3.8 or higher on TripAdvisor or Google Reviews.

• Hotels must provide internet access at no additional charge.

• Hotels must comply with safety and health requirements, including fire safety and bed bug prevention.

• The contract type is Firm Fixed Price.

• The period of performance is from June 20, 2026, to July 10, 2026.

• The government reserves the right to make multiple awards or a single bulk contract.

• Quotes are due by 1300 EST on April 09, 2026.

• Quotes must be submitted via email to Courtney Dunlow and Amber Geusic.

• Offerors must propose one firm-fixed-price nightly rate; rates conditioned on room type or occupancy will not be accepted.

• Quotes must specify the geographic location the quote pertains to and provide documentation of facility location.

• Offerors must provide documentation of an average public rating of 3.8 or higher on TripAdvisor or Google Reviews.

• Technical acceptability will be determined based on meeting geographical limitations, hotel rating, and other PWS requirements.

• Price quotes will be evaluated based on the total evaluated price (single nightly rate multiplied by total room nights).

• The government will evaluate offers separately for each of the seven geographic locations.

• The acquisition is listed as "UNRESTRICTED" with options for Small Business set-asides.

• The solicitation incorporates FAR clauses by reference, including those related to commercial products and services, payment instructions, and cybersecurity requirements.

• Offerors are advised that this procurement is conducted under FAR Subpart 12.6, "Streamlined Procedures for Evaluation and Solicitation of Commercial Products and Commercial Services."

Statement of Work (SOW) / Performance Work Statement (PWS)

To secure consistent, flexible, and cost-effective hotel lodging accommodations under a unified agreement for U.S. Navy personnel supporting the 2026 International Naval Review (INR) in New York City.

• Provision of up to an estimated 6,080 total room nights between June 20 and July 10, 2026.

• Accommodations required in Manhattan, Queens (LaGuardia), Brooklyn, and Teterboro, NJ.

• Includes single and double occupancy rooms, designated as "run of house".

• Hotels must be reputable, full-service or limited-service properties with consistent standards of quality, safety, and reliability.

• Dates: June 20, 2026, to July 10, 2026.

• Locations: Properties strategically located within Navy group immediate work areas in Manhattan, Queens, Brooklyn, New York, and Teterboro, New Jersey.

• Proximity: Hotels must be within one mile of specific operational sites (Javits Center, Times Square area, Pier 88, LaGuardia Airport, Brooklyn Bridge, Teterboro Airport, Edgewater NJ).

• Staging Area: A convenient and weather-protected staging area for Navy personnel.

• Hotel Rating: Minimum average public rating of 3.8 on TripAdvisor or Google Reviews.

• Facilities: Access to a 24/7 fitness center and business center.

• In-Room Amenities: Refrigerator and coffee maker in each room.

• Front Desk: Staffed 24/7 for guest support and emergency assistance.

• Point of Contact: A dedicated representative for all lodging-related matters.

• Security: Safe and secure environment, adequate lighting, controlled access, operational security cameras, security logs, and emergency procedures.

• Staff Awareness: Staff trained on security protocols and guest privacy.

• Room Security: Functioning door locks, interior deadbolts/latches, in-room safes, and electronic entry mechanisms.

• Internet: Included at no additional charge.

• Parking: Hotel must specify availability.

• Safety Compliance: Must comply with the Hotel and Motel Fire Safety Act of 1990 and Americans with Disabilities Act.

• Health Compliance: Must follow NYC Department of Health guidelines for bed bug prevention.

• The Government may make multiple awards or a single bulk contract based on availability, pricing, location, and overall value.

• Cancellation by the Government is permitted up to 20 days prior to the scheduled occupancy date.

• "No-Show" and "Early Dismissal" policies must be provided in proposals. No charges for early dismissals.