International Organization for Standardization (ISO) 14001, and 45001 Registrar Services

Form / Attachment / Pricing Sheet

This document, titled "List of Compliance Obligations," serves as a comprehensive reference for potential bidders, detailing the extensive federal, state (Oklahoma), local (Oklahoma City), and facility-specific environmental, safety, energy, and operational compliance requirements applicable to the associated opportunity. It outlines the regulations and standards that contractors must adhere to when performing work.

• Federal Acts: Includes major environmental and historic preservation acts (e.g., Clean Air Act, Clean Water Act, Endangered Species Act, National Historic Preservation Act).
• Federal Regulations (CFRs): Lists specific sections from 10 CFR (Energy Efficiency), 29 CFR (OSHA standards like Walking-Working Surfaces, Hazardous Materials, PPE, Fall Protection), 40 CFR (EPA regulations on Air, Water, Waste, Superfund), 41 CFR (Federal facility rules), 49 CFR (Hazardous Materials transportation), and 50 CFR (Endangered Species).
• State (Oklahoma) & Local (Oklahoma City) Regulations: Details Oklahoma Administrative Codes for storage tanks, hazardous waste, air pollution, solid waste, water quality, and asbestos abatement, along with Oklahoma City Municipal Code for Water Resources.
• DOT & FAA Orders: Specifies various Department of Transportation and Federal Aviation Administration orders related to sustainability, environmental impacts, pollution prevention, energy/water management, and occupational safety and health.
• Mike Monroney Aeronautical Center (MMAC) Specifics: Includes MMAC-specific plans and manuals such as the Spill Prevention, Control and Countermeasures Plan, Occupational Safety and Health Program, Industrial Wastewater Pretreatment System User Guidelines, Stormwater Pollution Prevention Plan (SWPPP), and Waste Generator Management Manual.
• Permits: References specific environmental permits like the Air Emissions Permit (ODEQ), OPDES Permit (MMAC), and City of Oklahoma City Industrial User Permit.
• Executive Orders: Lists relevant Executive Orders concerning environmental protection, safety, and energy efficiency.
• Industry Standards: Cites numerous NFPA (fire and electrical codes), ANSI (safety for tools, cranes, PPE, lockout/tagout, fall protection), ASTM (protective footwear), ACGIH (Threshold Limit Values), IEEE (RF safety), and NIOSH (ergonomics) standards.

This attachment is critical for bidders to understand the full scope of compliance required for the project. It informs the necessary planning, certifications, and operational procedures to ensure adherence to all applicable federal, state, local, and facility-specific mandates. Bidders should review this list thoroughly to assess their capability to meet these obligations and to factor compliance costs and efforts into their proposals, particularly for work involving environmental, safety, or construction activities at federal facilities like the MMAC.

Questions & Answers / Clarifications

This document provides responses to questions and clarifications regarding the "Registrar Services" opportunity (Solicitation Number: 6973GH-26-R-00048).

• Outsourced Processes: The SOW applies only to work performed on the MMAC and at the Thomas Road Warehouse; no ISO requirements are executed by a third party.
• Shift Work: A minimal number of employees work the night shift, overlapping with the day shift for concurrent auditing.
• Applicable Regulations: DOT, State, and City regulations and permits apply. A detailed compliance obligations list is attached.
• Consultants: The organization has not relied on a consultant or consulting firm to establish or maintain the management system. Intertek Testing Services NA, Inc. was previously identified incorrectly.
• Nonconformances & Incidents: No Major nonconformances were cited in the past three years. OSHA reportable events were 19 (2023), 21 (2024), and 17 (2025). No environmental events requiring EPA/state agency reporting occurred in the past three years.
• Terminology: The terms 'Registrar' and 'Certification Body' will be treated the same; no preferential treatment will be given to companies with 'Registrar' in their name.
• Audit Reports & Certificates: The organization possesses the previous 3 years of audit reports, corrective actions, and all previously issued ISO 14001 and ISO 45001 certificates. There has been no lapse in certification.
• Contractor Qualifications (Accreditation): The Government will determine equivalency for accreditation bodies. ANAB, IAS, and UAF will be accepted. Offerors must be accredited to ISO 17021 by an Accreditation Body (AB) that is an IAF member, with a scope including ISO 14001 and ISO 45001.
• Risk/Complexity Level: For ISO 14001 and ISO 45001, the MMAC has a low complexity rating overall (80% administrative/managerial), but certain activities (20%) like metal fabrication, welding, and painting are considered high complexity.
• RFP Process & Submission: Section L of the solicitation provides instructions for the RFP process, bid submission, deadlines, and any mandatory registration requirements.

These clarifications address vendor questions regarding qualifications, terminology, and specific requirements, ensuring a clearer understanding for bidders. Section L of the solicitation contains detailed instructions for proposal submission.

Questions & Answers / Clarifications

This document provides responses to vendor questions regarding the Registrar Services opportunity (Solicitation Number: 6973GH-26-R-00048).

• Outsourced Processes: The SOW applies only to work performed on the MMAC and at the Thomas Road Warehouse; other government contracts may have different scopes.
• Shift Work: A minimal number of employees work night shifts, overlapping with day shifts for concurrent auditing.
• Applicable Regulations: Relevant regulations include DOT, State, and City regulations and permits, in addition to ISO 14001 and ISO 45001 requirements.
• Consultants: Intertek Testing Services NA, Inc. was used to establish and maintain the management system.
• Nonconformances: No Major nonconformances have been cited by the previous Certification Body in the past three years.
• Safety Incidents: OSHA reportable events were 19 (2023), 21 (2024), and 17 (2025).
• Environmental Incidents: No environmental events requiring EPA or state agency reporting occurred in the past three years.
• Terminology: The terms 'Registrar' and 'Certification Body' will be treated interchangeably, with no preferential treatment for companies using 'Registrar' in their name.
• Audit Reports & Certificates: The organization possesses the previous 3 years of audit reports, corrective actions, and all previously issued ISO 14001 and ISO 45001 certificates. There has been no lapse in certification.
• Contractor Qualifications: The Government will determine equivalency for accreditation bodies. The term "or equivalent" allows for accreditation bodies similar to ANAB. Offerors must be accredited to ISO 17021 by an Accreditation Body (AB) that is an IAF member, with a scope including management system certification for ISO 14001 and ISO 45001. Current Certificates of Accreditation must be provided.
• Certificate Submission: Current ISO 14001 and ISO 45001 certificates are attached.

This Q&A document clarifies requirements related to contractor qualifications, terminology, and documentation, which bidders should consider when preparing their proposals.

Form / Attachment / Pricing Sheet

This document is a Certificate of Registration issued by Intertek, certifying that the management system of the Federal Aviation Administration (FAA) conforms to the requirements of ISO 45001:2018.

• Certified Entity: Federal Aviation Administration
• Main Site: Mike Monroney Aeronautical Center, Oklahoma City, Oklahoma
• Additional Site: 3601 South Thomas Road, Oklahoma City, Oklahoma
• Standard: ISO 45001:2018
• Applicable Scope:
  • Main Site: Training, Logistics services, aviation-related business support products and services, facility management, maintenance and repair of radar systems, acquisition management, and integrated business services solutions.
  • Additional Site: Warehousing activities.
• Certificate Number: 0022008
• Initial Certification Date: 29 September 2010
• Date of Certification Decision: 05 May 2025
• Issuing Date: 05 May 2025
• Valid Until: 28 September 2028

This certificate demonstrates that the Federal Aviation Administration has a certified Occupational Health and Safety Management System. Bidders responding to opportunities with the FAA may find this relevant if the opportunity requires or values adherence to international standards for workplace safety and health management.

Form / Attachment / Pricing Sheet

This document is a Certificate of Registration for the Federal Aviation Administration's management system, registered by Intertek as conforming to the requirements of ISO 14001:2015.

• Certificate Number: 0022007
• Initial Certification Date: 17 September 2008
• Date of Certification Decision: 29 May 2024
• Issuing Date: 29 May 2024
• Valid Until: 02 August 2026
• Registered Entity: Federal Aviation Administration
• Main Site: Mike Monroney Aeronautical Center, Oklahoma City, Oklahoma
• Additional Site: 3601 South Thomas Road, Oklahoma City, Oklahoma
• Applicable Scope (Main Site): Training and logistics services, aviation safety related and business support products and services, engineering services, medical, human factors, organizational research, aircraft and airmen information, standards development, and automated systems development and support.
• Applicable Scope (Additional Site): Warehouse operations including storage of recycling and universal wastes, and excess materials, furniture, and equipment for repurposing.

This certificate indicates that the Federal Aviation Administration's management system, specifically at the listed sites and for the defined scope, is certified to ISO 14001:2015 standards. This may be relevant for opportunities requiring environmental management system compliance or where the FAA's operational standards are a factor.

Form / Attachment / Pricing Sheet

This document, "Schedule B.xlsx", is a pricing sheet that details the costs associated with the opportunity across a base year and five option years. It outlines the specific services and associated costs for each period.

• Services: Includes recertification audits for ISO 14001:2015 and ISO 45001:2018, surveillance audits for ISO 45001:2018, miscellaneous expenses (reports, presentations, certificates, materials, administrative functions), and travel costs.
• Period of Performance (PoP): Spans from January 15, 2026, to January 14, 2031, covering a base year and four option years.
• Pricing: Itemizes unit prices and total costs for each service line item and year. Travel costs are Not-to-Exceed (NTE) $10,000.00 per year.
• Totals: Provides a total for each year and a Grand Total of $50,000.00 for the base year plus all option years.

This pricing sheet is crucial for bidders to understand the cost structure of the contract. It provides a detailed breakdown of expected expenses for the required services, including audits, administrative tasks, and travel, over the entire potential contract period. Bidders will use this information to formulate their own pricing proposals.

Form / Attachment / Pricing Sheet

This document is a client authorization letter required by the Federal Aviation Administration (FAA) for their Screening Information Request/Request for Offer (SIR/RFO) No. 6973GH-26-R-00048. It serves to authorize the FAA to contact clients of responding entities to verify past performance and experience, which is an evaluation factor in this procurement.

• Identifies the specific SIR/RFO the offeror is responding to.
• Authorizes the named "Client"/"Customer"/"Respondent" to provide information to the FAA regarding work performed by the offeror.
• Designates a point of contact within the client organization.
• Provides contact information for the Contracting Officer.

Bidders responding to SIR/RFO No. 6973GH-26-R-00048 must obtain and submit this authorization letter. It is crucial for demonstrating past performance and experience, as the FAA will be contacting clients as part of the evaluation process. Failure to provide this authorization may impact the evaluation of the offeror's past performance.

Statement of Work (SOW)

This Statement of Work (SOW) outlines the requirements for registrar services to maintain the Federal Aviation Administration's (FAA) Mike Monroney Aeronautical Center (MMAC) certifications in International Organization for Standardization (ISO) 14001 (Environmental Management) and ISO 45001 (Occupational Safety and Health Management).

• The contractor will conduct external audits to ensure compliance with ISO 14001:2015 and ISO 45001:2018 standards.

• Audit services include surveillance audits and triennial recertification audits.

• Audits will cover various MMAC organizations and facilities, including an off-site warehouse.

• The contractor will provide a written report detailing audit findings, including non-conformities, opportunities for improvement, and system strengths/weaknesses.

• The contractor will provide technical assistance and recommendations for internal corrective actions.

• Audit services are to be conducted on-site, but may be provided remotely or through electronic media at the FAA's discretion.

• Audit reports are due within thirty (30) days following the end of each audit.

• The contractor must respond to FAA communications within two (2) business days.

• Audits must be completed within one workweek (Monday-Friday) during regular business hours.

• The period of performance is January 15, 2026 - January 14, 2031 (base year plus four one-year option periods).

• Services will be performed at the Mike Monroney Aeronautical Center in Oklahoma City, Oklahoma.

• Contractor personnel must be certified Lead Auditors through Exemplar Global or IRCA, and certified in the relevant ISO standards.

• Specific experience requirements are detailed for ISO 14001 and ISO 45001 auditors.

• The contractor must be accredited by ANSI-ASQ National Accreditation Board (ANAB) or equivalent.

• Travel expenses will be reimbursed in accordance with Federal Travel Regulations.

Solicitation / RFP / RFQ

This solicitation is for ISO 14001 and ISO 45001 Registrar Services, including surveillance and recertification audits. The Federal Aviation Administration (FAA) is procuring these services.

• Base year services include recertification audit for ISO 14001:2015, surveillance audit for ISO 45001:2018, miscellaneous expenses, and travel.

• Option years (Years I, II, III, and IV) include surveillance audits for ISO 14001:2015 and ISO 45001:2018, miscellaneous expenses, and travel.

• Services are to be performed at the Mike Monroney Aeronautical Center (MMAC).

• Contractor personnel must participate in emergency situations and exercises.

• Contractor must comply with environmental, safety, and health requirements.

• Contractor must use E-Verify for employment eligibility verification.

• Prohibition on contracting for Kaspersky Lab covered articles and ByteDance covered applications (TikTok).

• Compliance with Federal Acquisition Supply Chain Security Act (FASCSA) orders.

• Contract type: Firm Fixed Price.

• Period of Performance: 1 year from the date of award, with four (4) separate one-year option periods.

• The solicitation is issued by the FAA, AAQ730-AFN, located in Oklahoma City, OK.

• Proposals are due by 2:00 pm Central (Oklahoma Time) on Wednesday, January 14, 2026.

• Offers must be submitted electronically via email to shomari.y.wilson@faa.gov.

• Evaluation will be based on Lowest Priced Technically Acceptable (LPTA) procedures.

• Key evaluation factors include Past Performance (Experience Information and Surveys), Project Plan and Post Audit Reporting, and Qualified Resources.

• Minimum project value for past performance submissions is $20,000.

• Projects submitted for past performance must be completed or underway within the last 5 years.

• Lead Auditors must be certified with Exemplar Global or International Registry of Certificated Auditors and have at least four years of experience.

• NAICS Code: 541611.

• Small business size standard: Annual average receipts cannot exceed $24.5M.

• The solicitation includes numerous clauses and provisions covering various aspects of contract performance, compliance, and submission requirements.