International Organization for Standardization (ISO) 14001, and 45001 Registrar Services

Statement of Work (SOW) / Performance Work Statement (PWS)

This Statement of Work (SOW) outlines the requirements for registrar services to maintain the Federal Aviation Administration's (FAA) Mike Monroney Aeronautical Center's (MMAC) certifications for International Organization for Standardization (ISO) 14001 (Environmental Management) and ISO 45001 (Occupational Safety and Health Management).

• External Audits: Conduct annual external audits for both ISO 14001:2015 and ISO 45001:2018 standards.

• Reporting: Provide written reports detailing compliance, findings (non-conformities, opportunities for improvement, SWOT analysis), and recommendations for maintaining certifications.

• Corrective Actions: Review and provide guidance on internal corrective actions and verify their effectiveness.

• Auditor Qualifications: The contractor must provide accredited Lead Auditors and Support Auditors certified in the relevant ISO standards with specified years of experience.

• Audit Schedule: Audits are typically conducted on-site within one workweek (Monday-Friday, 8:00 am - 4:30 pm CST), but remote audits may be approved by the FAA.

• Organizations Covered: Audits will cover specific MMAC organizations listed in the SOW for ISO 14001 and ISO 45001. The scope includes an off-site warehouse for AJW-L.

• Exclusions: Certain locations like crude oil pumping stations, Flight Program Operations (AJF), and the Oklahoma City Airport Trust (OCAT) are excluded.

• Deliverables: Master Audit Plan, Project Schedule, Audit Reports (within 30 days post-audit), Opening/Daily Debriefs, and Closing Meetings.

• Response Time: Respond to FAA requests within two (2) business days.

• Audit Duration: Complete audits within one workweek.

• Period of Performance: April 2, 2026, through April 1, 2031 (Base year plus four option years).

• Location: Mike Monroney Aeronautical Center, 6500 S. MacArthur Blvd., Oklahoma City, Oklahoma, 73169. Workspace will be provided by the FAA on-site.

• Contractor Accreditation: Must be accredited to ISO 17021 by an IAF member Accreditation Body.

• Auditor Certification: Auditors must hold appropriate ISO certifications and experience.

• Government Furnished Information: FAA will provide workspace, technical information, and policy guidance. Contractor must return all Government-furnished equipment.

• Security: Contract personnel will be escorted on-site and subject to FAA conduct standards. Temporary visitor badges will be issued.

Form / Attachment / Pricing Sheet

This document is a Client Authorization Letter required by the Federal Aviation Administration (FAA) for their Screening Information Request/Request for Offer (SIR/RFO) No. 6973GH-26-R-00099. It serves to authorize clients of responding offerors to provide feedback on past performance and experience to the FAA.

• Offeror Identification: The letter is issued by an offeror responding to the specified FAA solicitation.
• Authorization: It explicitly authorizes the named "Client"/"Customer"/"Respondent" to respond to inquiries from the FAA regarding the offeror's work.
• Point of Contact: Identifies a specific contact within the client's organization who has knowledge of the offeror's work.
• Issuing Authority: Signed by Shomari Wilson, Contracting Officer for the FAA.

Offerors responding to SIR/RFO No. 6973GH-26-R-00099 must ensure this letter is provided to their clients. The FAA is emphasizing past performance and experience as an evaluation factor, making client feedback crucial. This letter facilitates the FAA's ability to gather that feedback directly from clients.

Form / Attachment / Pricing Sheet

This document, "Schedule B.xlsx," provides the detailed pricing structure for the opportunity across a base year and four option years. It outlines the specific services and associated costs, guiding bidders on how to structure their proposals and understand the potential contract value.

• Base Year (Year 1): Includes costs for Recertification Audit (ISO 14001:2015), Surveillance Audit (ISO 45001:2018), Miscellaneous Expenses, and Travel. The Period of Performance (PoP) is April 2, 2026, to April 1, 2027. Not-to-Exceed (NTE) for travel is $10,000.0.
• Option Year I (Year 2): Includes costs for Surveillance Audit (ISO 14001:2015), Surveillance Audit (ISO 45001:2018), Miscellaneous Expenses, and Travel. PoP: April 2, 2027, to April 1, 2028. NTE for travel is $10,000.0.
• Option Year II (Year 3): Includes costs for Recertification Audit (ISO 14001:2015), Recertification Audit (ISO 45001:2018), Miscellaneous Expenses, and Travel. PoP: April 2, 2028, to April 1, 2029. NTE for travel is $10,000.0.
• Option Year III (Year 4): Includes costs for Recertification Audit (ISO 14001:2015), Surveillance Audit (ISO 45001:2018), Miscellaneous Expenses, and Travel. PoP: April 2, 2029, to April 1, 2030. NTE for travel is $10,000.0.
• Option Year IV (Year 5): Includes costs for Surveillance Audit (ISO 14001:2015), Surveillance Audit (ISO 45001:2018), Miscellaneous Expenses, and Travel. PoP: April 2, 2030, to April 1, 2031. NTE for travel is $10,000.0.
• Grand Total: The total estimated cost for the Base Year plus all four Option Years is $50,000.0.

Bidders must use this pricing schedule to formulate their proposals. It details the specific audit types (recertification and surveillance for ISO 14001:2015 and ISO 45001:2018), associated expenses, and travel allowances over a potential five-year period. Understanding these line items and their respective periods of performance is crucial for accurate cost estimation and proposal submission.

Solicitation / RFP / RFQ

This document is a Solicitation, Offer and Award (SF33) for a contract to provide ISO Registrar Services, specifically for ISO 14001 and ISO 45001 surveillance and recertification audits. The contract period is 1 year with four (4) one-year option periods.

• ISO 14001 and ISO 45001 Registrar Services Statement of Work (Attachment 1).

• Services include surveillance and recertification audits.

• Specific requirements for qualified resources, including certifications and experience in ISO 14001 and ISO 45001 standards.

• Project plan must demonstrate understanding of and alignment with current ISO 14001 & 45001 standards.

• Post-audit reports are required.

• Contract Type: Firm Fixed Price.

• Period of Performance: 04/02/2026 to 04/01/2031 (1 base year + 4 option years).

• Estimated Value: Not explicitly stated in the provided pages, but individual projects must be valued at or over $20,000.

• Proposals are due by 2:00 pm Central Time on Wednesday, April 1, 2026.

• Submission is via email to shomari.y.wilson@faa.gov.

• Evaluation will be based on Lowest Price Technically Acceptable (LPTA) procedures.

• Evaluation Factors:

  1. Past Performance Experience Information (minimum 2 projects, valued at or over $20,000, completed/underway within the last 5 years).
  2. Past Performance Surveys (minimum 2, maximum 5, from customers).
  3. Project Plan and Post Audit Reporting.
  4. Qualified Resources (Lead Auditor and Support Auditor roles with specific certifications and experience).

• Offerors must be registered in the System for Award Management (SAM).

• Not specified in the provided pages.

• The solicitation includes numerous clauses related to contract administration, special requirements, environmental/safety, electronic commerce, and representations and certifications.

• Offerors must acknowledge receipt of any amendments.

• Late submissions will not be accepted.