Invitation for Bid (IFB) Installation of Ductless HVAC System at USCG Station Milford Haven

Statement of Work (SOW) / Performance Work Statement (PWS)

This Scope of Work (SOW) details the requirements for installing a new multi-zoned ductless mini-split heat pump system and replacing existing deficient units at the U.S. Coast Guard (USCG) Station Milford Haven, VA. The goal is to provide comprehensive, independent, and energy-efficient climate control for specified zones within the Station Building.

• Demolition and Removal: Disconnect, lock-out/tag-out, and remove three (3) existing mini-split systems, including all associated piping, wiring, and debris. Proper off-site disposal is required.

• New Installation: Provide and install nine (9) new multi-zoned ductless mini-split heat pump systems in designated rooms (Berthing Hallway near Gym, Berthing Area Hallway near Training Room, Communications Watchstander Room, Reserve Room, OIC’s Office, XPO’s Office, EPO’s Office, Gym, and Messdeck). Final locations and zoning to be confirmed with the Contracting Officer's Representative (COR).

• Equipment Specifications: Systems must include compressors, fans, motors, drives, coils, air-cooled condensers, air filters, automatic controls, dehumidification settings, and factory-treated corrosion-resistant coils for marine environments.

• Electrical Work: Conduct a comprehensive demand calculation for the main service switchboard and electrical panels to ensure capacity for new systems. Install new electrical branch circuit wiring, conduit, fittings, protection devices (breakers), and update panel schedules per NEC (2023) and NFPA 70.

• Mechanical Installation: Securely mount outdoor compressor units, neatly run and protect refrigerant lines, and weatherproof all penetrations.

• All installations must adhere to manufacturer's recommendations and industry best practices.

• Outdoor units must be mounted on exterior walls or roofs, with locations approved by the COR.

• Condensate lines must be routed to the closest available location and properly sealed.

• Period of Performance: Must not exceed 60 calendar days from the Notice to Proceed (NTP).

• Place of Performance: U.S. Coast Guard Station Milford Haven, 63 Mill Point Rd, Hudgins, VA, 23076.

• Work Hours: Normal unit operational hours (0800-1600, Monday-Friday), unless otherwise approved.

• Submittals: Installation Plan, comprehensive electrical demand calculation report, and product data sheets for all proposed equipment are required within 30 calendar days of NTP.

• Testing & Training: Complete operational testing and a minimum of four (4) hours of training on system operation and maintenance for USCG personnel.

• Deliverables: As-Built drawings, two (2) sets of Operation and Maintenance (O&M) manuals, and all product warranties upon project completion.

• Personnel: Contractor must provide qualified and licensed personnel with relevant HVAC experience and certifications (e.g., EPA Section 608).

Solicitation / RFP / RFQ

This document contains Section III of the contract clauses, which includes various FAR (Federal Acquisition Regulation) clauses that will be incorporated into the contract. These clauses cover a wide range of topics essential for government contracting.

This document primarily outlines contractual terms and conditions rather than specific technical requirements or deliverables. Key areas covered include:

• System for Award Management (SAM) Maintenance: Requires active registration in SAM throughout contract performance.
• Novation and Change-of-Name Agreements: Procedures for updating contractor information.
• Subcontracting: Requirements for construction, alterations, and repairs, including labor standards.
• Commercial Products and Services: Terms and conditions related to inspection, acceptance, assignment, changes, disputes, payment, and patent indemnity.
• Small Business Set-Aside: Applicability to small business concerns.
• Construction Wage Rate Requirements: Mandates adherence to specific wage rates and fringe benefits for laborers and mechanics.
• Equal Opportunity for Workers with Disabilities: Prohibits discrimination and requires affirmative action.
• Reporting of Biobased Products: Requirements for reporting on the use of biobased products.
• Sustainable Products and Services: Contractor's responsibility to provide sustainable products.
• Buy American - Construction Materials: Preference for domestic construction materials.
• Performance and Payment Bonds: Requirements for furnishing performance and payment bonds.
• Protest After Award: Procedures related to stop-work orders and protests.
• Applicable Law for Breach of Contract Claim: Specifies that U.S. law applies.
• Incorporated by Reference: Lists numerous FAR clauses incorporated by reference.

Specific contract type, period of performance, and estimated value are not detailed in this section, as it focuses on standard contractual clauses.

This section does not detail proposal submission or evaluation criteria. However, it references provisions related to bid guarantees, preparation for bids, and contract award.

Includes FAR 52.219-6, "Total Small Business Set-Aside," indicating that the solicitation may be set aside for small business concerns.

This document is a compilation of standard FAR clauses and does not represent the entirety of the solicitation. It is crucial for bidders to review all attached documents and provisions for a complete understanding of the contract requirements.

Solicitation / RFP / RFQ

This document is a solicitation for the installation of a Ductless HVAC System at the USCG Station Milford Haven. The U.S. Coast Guard Base Portsmouth is the issuing authority.

• The primary deliverable is the "Ductless HVAC System Installation at USCG Station Milford Haven."

• The contract type is not explicitly stated, but the solicitation is issued as a "SEALED BIDS (IFB) INVITATION FOR BID."

• The period of performance is not detailed in this section.

• The estimated award amount is not specified, but the "SIZE STANDARD" for the NAICS code 238220 is $19.0 million.

• Offers must be held firm for 60 calendar days from the date set forth in Block 9 (which is not provided in this document).

• The solicitation number is 70Z027IFB260000064.

• The issue date is May 20, 2026.

• This acquisition is a 100% set-aside for Small Business.

• Standard Form 1447 (Rev. 12/2022) is used for this solicitation.

Form / Attachment / Pricing Sheet

This document is Standard Form 24 (Rev. 10/2023), a Bid Bond. It is used when a bid guaranty is required for a solicitation. The bond ensures that the Principal (the bidder) will execute further contractual documents and provide required bonds if their bid is accepted, or pay for the cost of procuring the work if they fail to do so.

• Principal Information: Legal name and business address of the bidder.
• Surety Information: Name and business address of the surety or sureties providing the bond.
• Penal Sum of Bond: The amount of the bond, which can be a percentage of the bid price or a specific dollar amount.
• Bid Identification: Bid Date and Invitation Number.
• Obligation: Outlines the binding agreement between the Principal, Surety(ies), and the Government.
• Conditions: Specifies that the Principal has submitted the bid and the circumstances under which the bond obligation is void.
• Signatures and Seals: Requires signatures and seals from the Principal and Surety(ies).

Bidders are required to complete and submit this form if a bid bond is specified in the solicitation. It details the financial commitment and obligations of both the bidder (Principal) and their surety in the event of bid acceptance. Failure to provide a properly executed bid bond may result in disqualification. The bond amount is typically a percentage of the bid price, and bidders must ensure their surety is approved by the Department of the Treasury.

Form / Attachment / Pricing Sheet

This document is Standard Form 25 (Rev. 10/2023), a Performance Bond. It is required for government contracts to ensure the Principal (the contractor) fulfills all contractual obligations and pays applicable taxes. The bond is executed by the Principal and one or more Sureties.

• Principal: Legal name and business address of the contractor.

• Surety(ies): Name(s) and business address(es) of the surety company or companies providing the bond.

• Penal Sum of Bond: The maximum amount the surety is liable for.

• Contract Date & Number: Details of the contract the bond pertains to.

• Obligation: Outlines the conditions under which the bond is void (i.e., successful performance and payment of taxes).

• Execution: Sections for signatures, names, titles, and corporate seals of the Principal and Surety(ies).

• Bond Premium: Fields for Rate Per Thousand and Total.

• The form must be completed accurately with the Principal's and Surety's information.

• Authorized personnel must sign the bond.

• Corporate sureties must be on the Department of the Treasury's list of approved sureties.

• If multiple sureties are involved, their liability may be allocated but must sum to 100% of the penal sum.

• Individual sureties may require additional documentation (Affidavit of Individual Surety, SF 28).

This form is a required attachment for certain government contracts. Bidders will need to understand the requirements for obtaining and completing this performance bond, including identifying an approved surety and ensuring the penal sum is adequate for the contract value. Failure to provide a properly executed performance bond can result in disqualification.

Form / Attachment / Pricing Sheet

This document is Standard Form 25A, a Payment Bond. It is required for the protection of persons supplying labor and material for a contract, as mandated by 40 USC Chapter 31, Subchapter III, Bonds. Bidders may need to complete or understand this form if it is required for the specific opportunity.

• Principal: Section for the legal name and business address of the entity awarded the contract.
• Surety(ies): Section for the name(s) and business address(es) of the surety company or companies providing the bond.
• Penal Sum Of Bond: The maximum amount the surety is liable for.
• Obligation: Details the conditions under which the bond is void (i.e., if the Principal makes prompt payment for labor and materials).
• Execution: Spaces for signatures, seals, and typed names/titles of authorized representatives of the Principal and Surety(ies).
• Instructions: Provides guidance on completing the form, including requirements for corporate and individual sureties, and the use of seals.

This form is a payment bond that may be required as part of the contract award. Bidders should review the opportunity details to determine if this bond is a mandatory requirement for their proposal or upon contract award. Understanding the requirements for completing this form, including identifying the Principal and potential Surety(ies), is important for contract compliance.

Form / Attachment / Pricing Sheet

This document is a poster detailing "Worker Rights Under the Davis-Bacon Act" for laborers and mechanics working on federal or federally assisted construction projects. It is intended to inform workers of their rights regarding prevailing wages, overtime, enforcement, apprentices, retaliation, and proper pay.

• Prevailing Wages: Workers must be paid the wage rate listed in the Davis-Bacon Wage Decision.
• Overtime: Workers must be paid at least one and one-half times their basic rate for hours worked over 40 in a work week, with few exceptions.
• Enforcement: Contract payments can be withheld for wage and overtime violations. Contract termination and debarment are possible for violations. Falsifying records or inducing kickbacks can lead to prosecution.
• Apprentices: Apprentice rates apply only to registered apprentices.
• Retaliation: Workers are protected from retaliation for filing complaints, cooperating with investigations, or testifying.
• Proper Pay: Information on applicable wages can be obtained from the Contracting Officer listed on the poster or the U.S. Department of Labor's Wage and Hour Division.

This document is crucial for bidders to understand labor cost implications and compliance requirements related to the Davis-Bacon Act for any construction opportunities. It highlights the mandatory wage and overtime rules that must be adhered to, potential penalties for non-compliance, and the rights of workers, which may influence project planning, budgeting, and subcontractor management.

Form / Attachment / Pricing Sheet

This document is a General Decision Number (GDN) for building construction projects in specific Virginia counties (Gloucester, Mathews, and Suffolk). It provides prevailing wage rates and fringe benefits for various construction trades. This information is crucial for contractors to understand labor costs and ensure compliance with federal regulations when bidding on relevant projects.

• General Decision Number: VA20260176 (effective 01/30/2026)
• State: Virginia
• Construction Type: Building (excluding single-family homes and apartments up to 4 stories)
• Counties: Gloucester, Mathews, and Suffolk
• Trades and Rates: Lists specific wage and fringe benefit rates for trades such as Asbestos Worker, Boilermaker, Bricklayer, Electrician, Elevator Mechanic, Power Equipment Operator, Ironworker, Pipefitter, Plumber, Carpenter, Caulker, Cement Mason/Concrete Finisher, Glazier, Laborer (various types), Painter, Roofer, Sheet Metal Worker, Sprinkler Fitter, Tile Finisher, Tile Setter, Truck Driver, and Welders.
• Executive Orders: Notes applicability of Executive Order 13706 (Paid Sick Leave) and Executive Order 13658 (Minimum Wage) for federal contractors.
• Appeals Process: Outlines the procedure for appealing wage determination decisions.

Bidders must use these prevailing wage rates to accurately estimate labor costs for their proposals. Failure to comply with these wage requirements can lead to contract violations. The document also highlights specific paid holidays and vacation policies applicable to certain trades.