IR Detection Module Type NIPM-1-5 (No Substitutes)

Form / Attachment / Pricing Sheet

This document is a "DRAFT" Purchase Order (PO) from Brookhaven National Laboratory (BNL) to "ANY VENDOR" for an "IR detection module type NIPM-1-5". It outlines the terms, conditions, and requirements for this specific procurement.

• Purchase Order Number: BNL-0000478038
• Date: 04/17/2026
• Vendor: ANY VENDOR
• Item Description: IR detection module type NIPM-1-5 ("No Substitutes")
• Fiscal Year-End Sensitive Item: Requires delivery prior to 9/30/26.
• Payment Terms: Net 30
• Freight Terms: FOB Destination, Frt Prepaid
• Contractual Representative: Bethann Gilman (gilman@bnl.gov, 631/344-4144)
• Quality Assurance Requirements: References BNL-QA-101 and ISO 9001 standards.
• Shipping Requirements: Packing slip required on the outside of the box; ship to "RECEIVING BUILDING 98".
• Invoicing: Electronic invoice submittal preferred to APINVOICES@BNL.GOV.

This document serves as a draft purchase order, detailing the specific item being procured, delivery timelines (especially the fiscal year-end sensitivity), quality assurance expectations, shipping and invoicing procedures, and contact information for the contractual representative. Bidders should review this to understand the exact requirements and terms if they are the intended vendor.

Form / Attachment / Pricing Sheet

This document, "BSA Comm, Rev. 23.0," dated May 23, 2025, outlines the General Terms and Conditions for Commercial Products and Services provided to Brookhaven Science Associates, LLC (BSA) at Brookhaven National Laboratory. It serves as a foundational agreement that, along with other contract documents, defines the terms of engagement between BSA and its contractors.

• Definitions: Clarifies key terms such as "Agreement," "BSA," "Brookhaven," "Contractor," and "Government."
• Order of Precedence: Establishes the hierarchy of documents in case of inconsistencies.
• Contractual Clauses: Covers a wide range of topics including acceptance, complete agreement, unauthorized obligations, respectful workplace policy, reporting of concerns, assignment, disputes, excusable delays, termination (for convenience and default), payment terms, changes, inspection, taxes, title and risk of loss, warranty, limitation of liability, compliance with laws (including IPv6 for IT), authorization and consent, patent indemnity, reporting of royalties, notice regarding patent/copyright infringement, suspect/counterfeit items, applicable law, press releases, executive compensation reporting, and identification of employees.
• Incorporated Clauses: Lists numerous Federal Acquisition Regulation (FAR) and Department of Energy Acquisition Regulation (DEAR) clauses that are incorporated by reference, detailing specific requirements and conditions.

This document is critical for any potential bidder as it lays out the standard contractual terms and conditions that will govern any agreement with BSA for commercial products and services at Brookhaven National Laboratory. Bidders must review these terms to understand their rights, responsibilities, and obligations, including compliance requirements, payment terms, dispute resolution, and termination clauses. Understanding these general terms is essential for preparing a compliant and competitive proposal and for assessing the overall risk and feasibility of the opportunity.