Amendment 0002 Irwin Army Community Hospital Fume Hood Testing

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation for commercial products/services for IACH Fume Hood Testing at Fort Riley, KS. It is competed IAW FAR PART 12 (Commercial Items) and uses FAR PART 13 (Simplified Acquisition Procedures). This announcement constitutes the only solicitation; no written solicitation will be issued.

The solicitation details various testing and certification services for fume hoods, biosafety cabinets, and related equipment. Specific services include:

• Certification and documentation of Caldwell Balance Enclosures with Exhaust HEPA.

• Certification and documentation of Caldwell Clinic Fume Hoods.

• Certification and documentation of Lab Biosafety Cabinets.

• Certification and documentation of Lab Fume Hoods.

• Certification and documentation of Lab Grossing Hoods.

• Certification and documentation of Pharmacy Biosafety Cabinets.

• Certification and documentation of Pharmacy Laminar Flow Hoods.

• Certification and documentation of Pharmacy Isolators.

• Particle Count Pharm Fume Hood/Isolator testing.

• Airflow Smoke Pattern testing in Pharmacy.

• Room Viable Air Sampling in Pharmacy.

• Hood/Isolator Viable Active Sampling.

• Temperature and Humidity Testing in Pharmacy.

• Differential Pressure Testing in Pharmacy.

• Terminal HEPA Volume Test and Terminal HEPA Integrity Test.

• Equipment Wipe Down.

• Generation and Submission of Reports.

• Provision of Viable Monitoring Supplies.

• Freight charges for CFU Identification.

• Contract Type: Firm Fixed Price (FFP).

• Period of Performance: Base Year (10 May 2026 - 9 May 2027) plus four (4) Option Years.

• Questions Due: 24 March 2026, 10:00 CDT.

• RFQ Due: 06 April 2026, 10:00 CDT.

• Evaluation Criteria: Lowest Price Technically Acceptable (LPTA). Offers will be evaluated based on Price, Technical Capability, Schedule, and Contractor Past Performance. All factors other than Price, when combined, are equally as important as Price.

• This solicitation is a Total Small Business set-aside.

• Offerors must be registered in the System for Award Management (SAM).

• Offerors must be registered under NAICS Code 541380 (Other Commercial and Industrial Machinery and Equipment Rental and Leasing) or a similar NAICS with an appropriate size standard ($19M) prior to award.

• Points of Contact: Phyllis M Senn (Contract Specialist) and Sheila Banks (Contracting Officer).

• Offerors must include Company Name, POC, Phone, and UEI with their quote.

Form / Attachment / Pricing Sheet

This document is a Wage Determination issued under the Service Contract Act, specifically for the state of Kansas, covering the counties of Pottawatomie and Riley. It lists various occupational classifications and their corresponding minimum hourly wage rates and fringe benefits required for federal contracts in that geographic area.

• Occupational Codes and Titles: A comprehensive list of job titles across various sectors (e.g., Administrative Support, Automotive Service, Health Occupations, Information Technology, Maintenance, Protective Service).
• Wage Rates: The minimum hourly wage required for each listed occupation.
• Fringe Benefits: Details on required fringe benefits, including Health & Welfare rates and Paid Sick Leave provisions (EO 13706).
• Executive Order Applicability: Notes on Executive Orders 13706 (Paid Sick Leave) and 13658 (minimum wage) and their applicability to contracts.
• Vacation and Holidays: Standard provisions for paid vacation and holidays.
• Footnotes and Special Conditions: Explanations for specific occupations (e.g., Computer Employees, Air Traffic Controllers) and conditions for hazardous pay differentials and uniform allowances.
• Conformance Process: Guidance on how to request additional classifications and wage rates if an occupation is not listed.

This document is crucial for bidders as it establishes the minimum labor costs for performing services under a federal contract in the specified area. Bidders must ensure their proposed wages and benefits meet or exceed these requirements to be compliant. It directly impacts the cost proposal and overall feasibility of bidding on opportunities requiring labor in Pottawatomie and Riley Counties, Kansas.

Other / Unclassified

This document is a presentation titled "iWatch Army" dated April 26, 2022, created by Tim Morgan and Michelle Leonard, Installation AT & OPSEC Officers for USAG, Fort Riley. It serves as a training brief to inform community members about the iWATCH Army program, its origins, and the importance of identifying and reporting suspicious activity or behavior.

While not a solicitation or SOW, this document provides critical context for understanding the security environment at Fort Riley. Bidders involved in security, base operations, or any services requiring personnel to be present on the installation should be aware of the iWATCH program. Understanding the types of suspicious activity to report and the reporting procedures is essential for maintaining installation security and may be a factor in contract performance or compliance, particularly for contracts involving physical security or access control. The document outlines who to contact and what information to provide when reporting suspicious activity, and highlights resources for further information on antiterrorism and OPSEC training.

Form / Attachment / Pricing Sheet

This document, an Excel spreadsheet named 'Exhibit B - Specification Sheet', details the specific CLINs (Contract Line Item Numbers) and associated requirements for services and supplies related to laboratory and pharmacy environmental testing and certification. It serves as a specification sheet for potential bidders to understand the scope of work.

• CLINs 00001-00008: Cover the certification and documentation of various laboratory and pharmacy equipment, including balance enclosures, fume hoods, biosafety cabinets, and laminar flow hoods.
• CLINs 00009-00013: Pertain to air quality and airflow testing within pharmacy environments, including particle count classifications, smoke pattern testing, and viable air sampling for hoods, isolators, and general room areas.
• CLIN 00014: Involves the provision of viable monitoring supplies.
• CLINs 00015-00021: Focus on specific testing procedures such as Colony Forming Unit (CFU) identification, temperature, humidity, differential pressure, and terminal HEPA volume/integrity testing within pharmacy settings.
• CLINs 00022-00023: Include requirements for equipment wipe-down and the generation/submission of reports.
• Quantities: Specific units of measure (EA) and quantities are listed for each CLIN.
• Vendor Spec Submission: A column indicates the requirement for vendor specification submission, referencing Provision 52.211-6 and buy terms.
• Customer Technical Evaluation: A column is present for customer technical evaluation notes.

This document is critical for bidders as it outlines the precise services and supplies required for the opportunity. Bidders must review each CLIN to understand the scope of work, quantities, and specific testing/certification requirements. The 'Vendor Spec Submission' column highlights the need to provide detailed specifications as part of the proposal. The listed CLINs and their descriptions form the basis for technical proposals and pricing.

Statement of Work (SOW) / Performance Work Statement (PWS)

To provide on-site semi-annual inspection, testing, and certification of fume hoods, biosafety cabinets (BSC), and testing of clean/compounding rooms at Irwin Army Community Hospital and Environmental Services to ensure compliance with Federal regulations.

• Perform testing and certification of fume hoods, biological safety cabinets, compounding isolators, grossing hoods, and clean rooms.

• Conduct inflow and downflow velocity measurements, HEPA filter integrity testing, smoke pattern testing, site installation testing, and alarm calibration.

• Perform viable air and surface sampling according to USP 797 guidelines.

• Certify compounding rooms according to USP 797, USP 800, NSF/ANSI 49, OSHA, NIH/CDC, and CETA standards, including airflow tests, pressurization, leak tests, and particle counting.

• Provide certification documentation upon successful completion.

• Testing and certification must be completed one week prior to the expiration of the prior certification.

• Service reports must be provided no more than 48 hours after service completion.

• Invoices must be submitted after service completion.

• Performance must meet or exceed OEM specifications and current approved versions of relevant guidelines (USP, NSF/ANSI, OSHA, NIH/CDC, CETA).

• The work will be performed at Irwin Army Community Hospital, Bldg 650 and Environmental Health Bldg 7665, Fort Riley Kansas.

• Services are to be performed on a semi-annual basis.

• Contractor personnel must be trained/OEM certified experienced.

• Contractor must provide all necessary labor, tools, specialized tools, diagnostic equipment, materials, supplies, transportation, and travel.

• Contractor must comply with installation access, security, and vehicle registration requirements.

• Contractor personnel must complete Anti-Terrorism (AT) Level I, OPSEC, and iWATCH training.

• Government will provide access to facilities and equipment.

• Government is responsible for correcting issues found during certification testing and for requalification test costs.