ISBEE Solicitation: Firm Fixed-Price, brand name only, commercial item purchase to provide IT Equipment for the Great Plains Area OIT, Woodrow Wilson Keeble Memorial Health Care Center, and the Fort Thompson Health Center.

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation for commercial IT equipment for the Great Plains Area Indian Health Service (IHS). The IHS intends to award a Firm Fixed-Price, brand name only, purchase. This announcement is the only solicitation; quotes are being requested, and a written solicitation will not be issued.

• IT equipment for the Great Plains Area (GPA) Office of Information Technology (OIT), Woodrow Wilson Keeble Memorial Health Care Center (WWKMHCC), and Fort Thompson Health Center (FTHC).

• Specific items and quantities are detailed in the attached "IT Equipment Pricing Sheet" for each location.

• All quoted unit pricing must be all-inclusive (including travel, lodging, per diem, fringe benefits, federal, state, and local taxes, plus all other costs).

• Equipment and parts must be new; no used, refurbished, or remanufactured items.

• Gray Market Goods and Counterfeit Electronic Parts are prohibited.

• All equipment must include the original equipment manufacturer's (OEM) warranty.

• Solutions must operate in a pure IPv6 network environment and comply with NIST USGv6 Program standards.

• Contract Type: Firm Fixed-Price

• Period of Performance: 90 days from the date of award.

• The Government reserves the right to make multiple awards.

• Quotes must be submitted on company letterhead, signed and dated.

• Closing Date: May 8, 2026, at 12:00 pm CDT.

• Submission Requirements include: Solicitation number, Closing Date, Company contact information, technical description, warranty terms, price, "remit to" address, SAM.gov representations and certifications, acknowledgment of amendments, and past performance information.

• Evaluation Basis: Lowest Price Technically Acceptable (LPTA).

• Award will be made to the lowest-priced proposal that meets all technical requirements and complies with terms and conditions.

• Evaluation Factors: Past Performance, Problem and Approach, Management, and Price.

• The Government intends to award without discussions.

• This RFQ is issued as "100% Indian Small Business Economic Enterprise (ISBEE)".

• NAICS Code: 334118 (Computer Terminal and Other Computer Peripheral Equipment Manufacturing).

• Small Business Standard: 1,000 employees.

• Contractors must have a UEI number & TIN and be registered with SAM.gov.

• No contract award will be made to vendors listed on the OIG Exclusions List.

• Questions regarding the solicitation must be submitted in writing by email no later than April 27, 2026, 12:00 p.m. CDT.

• Invoices must be submitted electronically via the Invoice Processing Platform (IPP).

• The solicitation incorporates FAR and HHSAR clauses by reference, including those related to Indian Preference, Privacy Act, Pro-Children Act, and Crime Control Act.

Form / Attachment / Pricing Sheet

This document is the "Indian Health Service Buy Indian Act Indian Economic Enterprise Representation Form." It serves as a self-certification for offerors to confirm they meet the definition of an "Indian Economic Enterprise" as required by the Buy Indian Act. This form is to be submitted in response to a Sources Sought Notice, Request for Information (RFI), or Solicitation.

• Eligibility Criteria: Offerors must certify that their enterprise meets the definition of an "Indian Economic Enterprise" throughout the offer period, at contract award, and during the full contract performance period.
• Notification Requirement: Contractors must immediately notify the Contracting Officer if they no longer meet eligibility requirements.
• Documentation: Contracting Officers may require documentation of eligibility.
• Registration: Successful offerors must be registered with the System of Award Management (SAM).
• Legal Consequences: Submitting false or misleading information is a violation of law and subject to penalties.
• Representation Section: Requires the offeror to check a box indicating whether they meet the definition of an "Indian Economic Enterprise" with "Indian Ownership."
• Required Fields: Name of Federally Recognized Tribal Entity, Name of the 51% owner of IEE Firm, Business Name, Unique Entity ID (UEI) Number, Certifying Signature, and Print Name.

This form is crucial for bidders responding to opportunities that are set aside or awarded under the Buy Indian Act. Bidders must accurately complete this form to self-certify their eligibility. Failure to meet the criteria or accurately represent the enterprise's status can lead to disqualification or penalties. It also highlights the need for SAM registration.

Justification and Approval (J&A) for Other Than Full and Open Competition

This document justifies the use of other than full and open competition for the acquisition of "Great Plains Area Computers for Area Office, Sisseton and Fort Thompson." The acquisition is for computers and peripheral devices meeting specific requirements for the agency's EHR and office environment.

• The justification is submitted under FAR 6.302-1 (Only one responsible source) and FAR 11.105 for a brand-name restriction.

• The brand-name restriction for Dell is based on cybersecurity, system management, and EHR performance needs, requiring standardization.

• While a specific manufacturer (Dell) is required, competition will occur among authorized Dell resellers.

• IHS conducts annual reviews of IT standardization policies to assess multi-manufacturer support feasibility.

• The agency notes that there are numerous Dell retailers, including Native-owned and HUBZone small businesses, meaning the brand-name restriction does not limit small business participation.

• Market research identified numerous authorized Dell resellers, confirming vendor availability despite the brand-name restriction.

• Research included reviewing GSA pricing and commercial pricing tools.

• This is not a sole-source action; competition will occur among authorized Dell resellers.

• The previous procurement (PO/Contract 75H70624P00847) was an Indian Small Business Economic Enterprise (ISBEE).

• The computers must meet or exceed minimum specifications required for the agency's EHR and office environment.

• The brand-name restriction is due to cybersecurity, system management, and EHR performance needs.

• Competition will occur among authorized Dell resellers.

• Price reasonableness will be determined using competitive quotes from multiple Dell-authorized resellers, GSA pricing comparisons, and commercial list reviews.

• The acquisition is for FY 2026.

• The estimated total value is not specified in the provided text.