IT buy for Belcourt Service Unit

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation for commercial items, issued as a request for quotation (RFQ) under Solicitation No. 7571TE26Q00019. The acquisition is a Buy Indian Set-aside under NAICS code 334111, with a small business size standard of 1,000 employees. The government is procuring products to be delivered, packaged, and shipped according to specifications in the "SCHEDULE OF ITEMS" and an attached SOW. Delivery is required 60 days After Receipt of Order (ARO).

• Delivery, packaging, and shipping of specified products.

• Compliance with specifications in the "SCHEDULE OF ITEMS" and attached SOW.

• Delivery within 60 days ARO.

• Contract type: Not explicitly stated, but implied to be for commercial items.

• Period of Performance: Delivery within 60 days ARO.

• Estimated Value: Not stated.

• Submission: Offerors/quoters must include a completed copy of provision 52.212-3, Offeror Representations and Certifications – Commercial Products and Commercial Services (MAY 2024) [DEVIATION FEB 2025].

• Evaluation: Offers/quotes will be evaluated using the Lowest Price Technically Acceptable (LPTA) method.

• Key Deadlines: Offers are due by April 20, 2026.

• This acquisition is a Buy Indian Set-aside.

• Offers are solicited only from Indian Economic Enterprises (IEE) that are also small business concerns.

• Acquisitions will be from such concerns.

• Offers from enterprises that are not both Indian Economic Enterprises and small business concerns will not be considered and will be rejected.

• A written solicitation will not be issued; this announcement constitutes the only solicitation.

• The provision at 52.212-1, Instructions to Offerors – Commercial Products and Commercial Services (SEP 2023), applies.

• The provision at 52.212-2, Evaluation – Commercial Products and Commercial Services (NOV 2021), applies.

• Numerous Federal Acquisition Regulation (FAR) and Department of Health and Human Services Acquisition Regulation (HHSAR) clauses are incorporated by reference or apply, including those related to Indian Economic Enterprise Representation (52.226-7), Indian Preference (352.226-1), Indian Economic Enterprise Subcontracting Limitations (352.226-6), and Electronic Submission of Payment Requests (352.232-71).

Statement of Work (SOW) / Performance Work Statement (PWS)

This Statement of Work details the procurement of various IT hardware and related accessories to replace end-of-life equipment and enhance system performance.

The primary focus is on acquiring specific hardware components, including:

• Computer Memory: Crucial 32GB desktop memory (Part No: CT32G56C46U5) to improve slow computer performance.
• Monitors: Dell Pro 24 Plus Monitors (Part No: 210-BMGL) and Dell Pro 24 Plus Video Conferencing Monitors (Part No: 210-BGLQ) for use with new laptops.
• Docking Stations: Dell Pro Thunderbolt 4 Docks (Part No: 210-BRQV) to support dual monitor setups with docked laptops.
• Peripherals: Dell Laser Wired Mice (Part No: 570-ABGN), Dell 90W Auto/Air DC Travel Adapters (Part No: 330-8105), and Dell 65w AC adapters (Part No: 450-BFMC).
• Laptops: Dell Pro 16 Plus Laptops (Part No: 210-BPCT) to replace aging Dell laptops.
• Printers: HP Color LaserJet Enterprise Flow MFP 8801z (Part No: HPI-9S183A#BGJ) and associated stapler/stacker finisher staples (Part No: HPI-Y1G14A) to replace an end-of-life multifunction printer.
• Specialty Printers: Zebra ZD421 Data Ray printers (Part No: ZD4AH42-301E00EZ) to replace broken and end-of-life units.
• Video Decoders: 4K Video Decoders (Part No: 02282-001) for viewing surveillance footage.
• Cabling & Adapters: Console cables (Part No: CAB-CONSOLE-USB=) and USB to DB9 Serial converter cables (Part No: CUSB2324).
• Accessories: Dell EcoLoop Pro Backpacks 15 (Part No: 460-BDKH), Zebra OneCare Essential 3 Years (Part No: Z1AE-ZD4X1-3C0), Kit, Platen Roller (Part No: P1112640-216), PRINTHEAD CLEANING PENS (Part No: 105950-035).
• IT Tools: iFixit Pro Tech Toolkits (Part No: IF145-307-4) and MS2 INDUSTRIAL ETHERNET TESTERS (Part No: MS2-100-IE).

Not explicitly detailed in this document, but implied by the need to replace "end of life" and "slow performance" equipment.

Not specified in this document.

• Quantities for each item are specified.
• Specific part numbers are provided for accurate procurement.
• Extended warranties and replacement parts for printers are included.

Form / Attachment / Pricing Sheet

This document is the Indian Health Service (IHS) Buy Indian Act Indian Economic Enterprise (IEE) Representation Form. It serves as a self-certification for offerors to confirm they meet the definition of an "Indian Economic Enterprise" as defined by HHSAR 326.601, in response to a Sources Sought Notice, Request for Information (RFI), or Solicitation.

• Eligibility Requirements: The enterprise must meet the IEE definition at the time of offer, contract award, and throughout the contract performance period. Any change in eligibility requires immediate notification to the Contracting Officer.
• Documentation: Contracting Officers may require documentation of eligibility before awarding Buy Indian Act contracts. Awards may be subject to protest if eligibility is questioned.
• Registration: Successful Offerors must be registered with the System of Award Management (SAM).
• Penalties: False or misleading information is a violation of law, punishable under 18 U.S.C. 1001, and false claims are subject to penalties under 31 U.S.C. 3729-3731 and 18 U.S.C. 287.
• Representation Section: Offerors must indicate whether they meet the definition of an "Indian Economic Enterprise" with "Indian Ownership."
• Required Fields: Name of Federally Recognized Tribal Entity, Name of the 51% owner of IEE Firm, Business Name, DUNS Number, Certifying Signature, and Print Name.

This form is critical for any bidder seeking to qualify for contracts under the Buy Indian Act. Bidders must accurately complete this self-certification to demonstrate their eligibility. Failure to meet or maintain IEE status can lead to disqualification or penalties. It also highlights the need for SAM registration and potential documentation requirements.