IT Equipment Refresh and SBHC New Equipment
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Health and Human Services (HHS), specifically the Indian Health Service (IHS), is soliciting proposals for IT Equipment Refresh and School-Based Health Center (SBHC) New Equipment for the Portland Area. This combined synopsis/solicitation aims to procure various IT hardware, including thin clients, micro computers, monitors, printers, phones, and VDI servers, to ensure efficient clinic operations. This is a Buy Indian Set-Aside opportunity for Indian Economic Enterprises (IEE) that are also small businesses. The government intends to make a single firm-fixed price award. Quotes are due by June 4, 2026, at 12:00 PM EST.
Scope of Work
The contractor shall deliver and install specified IT equipment, including:
- 35 Thin Clients
- 25 Micro Computers
- Mounting hardware for PCs, phones, and peripherals
- 2 Scanners
- 9 Multi-function printers (B&W, up to 45 ppm, stapler, ADF scanning/copying, fax)
- 64 Computer Monitors (24 inch, 1920x1080)
- 2 Conference room Schedulers
- 34 Cisco IP Phones 8841
- 14 Phone Headsets
- 10 Docking Stations
- 2 VDI Servers with detailed specifications
All equipment, except VDI servers, must include 5-year same-day business support with a 'keep your hard drive' clause. VDI servers require 36 months basic NBD hardware support, upgradeable to 60 months ProSupport and Next Business Day Onsite Service, with a 60-month 'keep your hard drive' option. Equipment must be undamaged and fully functional upon inspection.
Contract Details
- Contract Type: Firm-Fixed Price
- Product Service Code: 7B21 (Computing Hardware And Software Products)
- NAICS Code: 334111 (Computer and Peripheral Equipment Manufacturing) with a 1,000-employee size standard.
- Period of Performance: Delivery between September 1, 2026 (Order Date) and November 1, 2026 (Final Delivery Date). Delivery is required 60 days After Receipt of Order (ARO).
- Place of Performance: 3750 Chemawa Rd NE, Salem OR 97305, United States.
Set-Aside & Eligibility
This is a Buy Indian Set-Aside (BICiv). Offers are solicited exclusively from Indian Economic Enterprises (IEE) that are also small business concerns. Offers from non-IEE or non-small business concerns will be rejected.
Submission & Evaluation
- Submission Method: Electronically via email to christopher.brown2@hhs.gov.
- Subject Line: RFQ 7571TE26Q00029 – IT Equipment Refresh and SBHC New Equipment Questions.
- Quote Due Date: June 4, 2026, at 12:00 PM EST.
- Evaluation Factors: Lowest Price Technically Acceptable (LPTA).
- Required Documents: Offerors must include a completed copy of FAR provision 52.212-3, Offeror Representations and Certifications – Commercial Products and Commercial Services (MAY 2024) [DEVIATION FEB 2025].
Contact Information
Primary Contact: Christopher Brown, christopher.brown2@hhs.gov, 301-348-3495.