J--Biomedical Engineering / Maintenance and Repair Services

Performance Work Statement (PWS)

To provide comprehensive biomedical engineering, maintenance, and repair services for government-owned medical and dental equipment at the Armed Forces Retirement Home, Gulfport Campus (AFRH-G).

• Perform preventive, corrective, and emergency maintenance on all medical and dental equipment.

• Ensure equipment is safe, functional, and compliant with manufacturer specifications and relevant federal regulations (Joint Commission, CARF, OSHA, NFPA, EPA).

• Maintain equipment in safe, efficient, and fully operational condition, adhering to Original Equipment Manufacturer (OEM) recommendations.

• Specific requirements include annual inspections and battery replacements for Automated External Defibrillators (AEDs), scheduled preventive maintenance (PM) including calibration and safety testing, and timely corrective and emergency repairs.

• AED Inspections: 100% compliance annually; deficiencies corrected.

• Preventive Maintenance: 95% on-time completion per OEM schedule.

• Corrective Maintenance: 95% first-time repair rate.

• Emergency Maintenance Response: 95% compliance with contract response timeframes.

• Documentation: 100% compliance for reports and logs submitted within 5 business days.

• Not explicitly stated in the PWS text, but services are for the Armed Forces Retirement Home, Gulfport Campus (AFRH-G).

• Contractor personnel must possess necessary qualifications, licenses, and certifications, with verifiable training and experience.

• Personnel must comply with AFRH-G security, safety, and infection control policies and wear appropriate identification.

• Maintenance logs and inspection reports must be maintained and submitted as required.

• Government Furnished Information includes equipment lists (Attachments A & B) and access to facilities. The government may add or replace equipment.

Form / Attachment / Pricing Sheet

This document is an Excel spreadsheet titled 'Attachment_A_Equipment_Inventory_1.xlsx'. It appears to be an inventory of medical and dental equipment, detailing item numbers, descriptions, manufacturers, model numbers, serial numbers, and their current contract status ('Under Contract Y/N') and location.

• BPD Item Number: Unique identifier for each equipment item.
• Under Contract Y/N: Indicates if the item is currently under contract.
• Dept Location: Department or location code where the equipment is situated.
• Location Description: A textual description of the equipment's location (e.g., 'Valor Hall', 'Spa Bath', 'PT').
• Description: The type of equipment (e.g., 'ELECTRIC BED', 'PATIENT LIFT', 'THERMOMETER').
• Manufacturer: The brand of the equipment.
• Model Name #: The specific model number.
• Serial #: The unique serial number of the equipment.

This inventory provides potential bidders with insight into the types and quantities of equipment currently in use or managed by the government. This information can be crucial for understanding the scope of potential future contracts related to maintenance, replacement, or supply of medical and dental equipment. Bidders can use this data to assess their capabilities, identify market opportunities, and potentially tailor their proposals based on the existing equipment landscape.

Form / Attachment / Pricing Sheet

This document is an Excel spreadsheet listing the locations and details of Automated External Defibrillators (AEDs) within a facility. It serves as an inventory of existing AED units, their models, and expiration dates, which may be relevant for maintenance, replacement, or service contract considerations related to the opportunity.

• BPD Item Number: Internal tracking number for the AED.
• PM FSR: Program Management Field Service Representative identifier.
• Dept Location: Department or building number where the AED is located.
• Location Description: Specific area within the department (e.g., Nurses Station, Security Office, Dining Hall).
• Exp. Date: Expiration date of the AED unit or its components.
• Desc.: Description of the item, primarily 'AED'.
• Manufacturer: The brand of the AED (e.g., HEARTSINE).
• Model Name #: Specific model number (e.g., SAM 350P, SAM 300P).
• Serial #: Unique serial number for each AED unit.

Bidders responding to an opportunity that involves AED maintenance, supply, or related services should use this inventory to understand the scope of existing equipment, its distribution across the facility, and its age/expiration status. This information is crucial for accurately estimating costs, planning service routes, and proposing appropriate replacement strategies or maintenance schedules.

Request for Information (RFI)

This RFI is for planning purposes only and is not a solicitation or Request for Quote/Proposal. The U.S. Department of the Interior is seeking information regarding Biomedical Engineering / Maintenance and Repair Services for the Armed Forces Retirement Home – Gulfport, MS (AFRH-G). The anticipated NAICS code is 811210 (Electronic and Precision Equipment Repair and Maintenance), and the anticipated PSC is J065 (Medical, dental, and veterinary equipment).

The primary goal is to improve small business access to acquisition information, enhance competition, and identify capable sources for contracting and subcontracting opportunities.

Respondents are asked to provide feedback and recommendations on a draft Performance Work Statement (PWS) that is attached. This market research aims to identify market capability and solutions, including potential revisions to the SOW and the availability of small business sources.

Responses are due via email no later than 10 March 2026 at 12:00 PM Eastern Time.

Vendor responses should address the following:

• Organizational Information (Name, UEI/CAGE Code, POC details, size/socioeconomic status).
• Appropriate NAICS code and PSC, with justification.
• Description of the organization's capabilities related to the draft PWS (maximum 5 pages).
• Information on existing contract vehicles (GSA Schedules, GWACs, etc.).

This RFI specifically aims to improve small business access to acquisition information and identify potential small business sources.

• This is a market research tool; no contract or purchase order will be awarded from this RFI.
• The government will not pay for information received.
• Unsolicited proposals will not be accepted.
• The attached PWS is a draft, and requirements are subject to change.
• Acknowledgment of receipt of responses will not be made.