COLONIAL NHP - REPLACE BACKHOE ENGINE

Solicitation / RFP / RFQ

This document is a combined synopsis/solicitation (RFQ) for commercial services to replace a backhoe engine at Colonial National Historical Park. The government anticipates awarding one Firm-Fixed-Price Purchase Order.

• Replacement of a backhoe engine.

• A detailed description of requirements is provided in the attached Statement of Work (SOW).

• Contract Type: Firm-Fixed-Price Purchase Order.

• Period of Performance: Anticipated to be 60 calendar days from award, approximately July 1, 2026, through September 1, 2026.

• Quotes are due by 10:00 AM ET on June 12, 2026.

• Quotes must be emailed to Jason_Albright@ios.doi.gov.

• Evaluation will be based on Technical Approach, Qualification/Authorization, Past Performance, and Price. Technical factors, past performance, and price are approximately equal in importance.

• Technical Approach: Describe how necessary repairs will be completed.

• Qualification/Authorization: Provide documentation demonstrating the offeror is qualified and authorized to work on JCB Equipment.

• Past Performance: Provide three (3) examples of recent projects of similar size and scope (within the last five years), including narrative description, location, event name, dollar value, client name, and POC information.

• Price: A firm-fixed-price for CLIN 00010 - Replace Backhoe Engine.

• This solicitation is issued as Full & Open Competition and is NOT restricted or set-aside for Small Businesses.

• Questions regarding this solicitation should be directed to Jason Albright at Jason_Albright@ios.doi.gov no later than 10:00 AM ET on June 5, 2026.

• The solicitation document and incorporated provisions and clauses are effective through Federal Acquisition Circular 2026-01, March 13, 2026.

• Offerors must submit a completed copy of FAR 52.212-3, Offeror Representations and Certifications Commercial Items (OCT 2025)(DEVIATION FEB 2025).

• FAR 52.212-4, Contract Terms and Conditions-Commercial Items (NOV 2023), applies.

• Payment will be made via the Invoice Processing Platform (IPP).

Form / Attachment / Pricing Sheet

This document is a U.S. Department of Labor Wage Determination, specifically for the 2015-4341 series, effective May 14, 2026. It lists various occupations and their corresponding minimum hourly wage rates and benefits required for federal contracts in specific geographic locations (Statesville, North Carolina, and the District of Columbia).

• Occupational Classifications: A comprehensive list of job titles, ranging from administrative and food service to technical and maintenance roles.
• Wage Rates: Minimum hourly wage rates are specified for each occupation.
• Benefits: Information on Health & Welfare benefits, including rates per hour, per week, and per month, with specific notes for Executive Order 13706.
• Vacation and Holiday Pay: Details on paid vacation accrual based on years of service and a list of eleven paid holidays.
• Special Notes: Includes information on Executive Order 13706 (Paid Sick Leave), Executive Order 13658 (Minimum Wage), and the Service Contract Act (SCA) Directory of Occupations.
• Conformance Process: Outlines the procedure for requesting authorization of additional classifications and wage rates not listed in the determination.

Bidders must use this wage determination to ensure that all laborers and mechanics employed in the performance of the contract receive at least the minimum wages and benefits specified. This directly impacts labor costs and proposal pricing. Failure to comply can lead to violations of the Service Contract Act.

Solicitation / RFP / RFQ

This solicitation seeks a contractor to replace the engine of a 2008 JCB Backhoe Model 3CX (15FT) for Colonial National Historical Park. The existing engine is non-functional, with indications of a thrown rod.

• Provide all labor, tools, equipment, materials, parts, and supervision for engine replacement.

• Pick up the backhoe from the Yorktown Maintenance Yard, York County, VA.

• Remove and install engine components per manufacturer's specifications.

• Address unforeseen mechanical issues related to the engine repair to ensure proper and safe function.

• Obtain approval for any additional repair work exceeding the contracted amount.

• Prevent and repair any damage to government property.

• Deliver the backhoe back to the Yorktown Maintenance Yard upon completion.

• Comply with OSHA, state/local safety laws, and EPA regulations for disposal of components and hazardous waste.

• Work must be completed within 60 business days after award.

• Contract type: Firm-fixed-price.

• Performance Period: Within 60 business days after award.

• Delivery Hours: Monday-Friday, 7:30 am to 3:00 pm, excluding Federal holidays.

• Offerors must submit a proposal package including:

  • Proof of qualification and authorization to work on JCB equipment.
  • Specifications for the replacement engine.
  • A complete firm-fixed-price quote, including applicable core charge credit.

• The Government will conduct an inspection upon completion. Final payment is contingent on satisfactory correction of any deficiencies.

• Contractors must be qualified AND authorized to work on JCB equipment.

• The Government will provide timely decisions on questions and access to the backhoe.

• The contractor is responsible for their own insurance, including Workers Compensation and Liability.

• Any additional services not specified in the contract must be authorized by an appointed Contracting Officer to be eligible for payment.

Sources Sought Notice

This notice is for information and planning purposes only, not a Request for Proposal. It aims to identify capable sources for upcoming acquisition and determine if the requirement can be set-aside for small businesses or other socioeconomic programs (Small Business, 8(a), HUBZone, WOSB, EDWOSB, SDVOSB). The Government will not pay for submitted information.

The National Park Service (NPS) Colonial National Historical Park (COLO) requires services to replace the engine of a 2008 JCB Backhoe Model 3CX (15FT). Tasks include picking up the equipment from the Yorktown Maintenance Yard, York County, VA, replacing the engine (including related mechanical issues to ensure proper and safe function), and returning the backhoe.

• Contract Type: Firm Fixed Price

• NAICS Code: 811310 (Commercial and Industrial Machinery and Equipment Repair and Maintenance)

• Small Business Size Standard: $12,500,000

• Product and Service Code (PSC): J024 (Maintenance/Repair/Rebuild of Equipment – Tractors)

• Eligibility: Contractors must be qualified AND authorized to work on JCB equipment.

• Response Format: Limited to two (2) pages.

• Required Information:

  1. Name and address
  2. Point of contact (name, phone, email)
  3. CAGE Code and Unique Entity ID
  4. Business size and socioeconomic categories (if applicable)

• Submission Method: Email to Jason Albright at Jason_Albright@ios.doi.gov.

• Deadline: No later than 3:00 PM EDT on May 8, 2026.

• Prior Government contract work is not required.

• The synopsis and solicitation, if issued, will be posted on SAM.gov. Potential offerors are responsible for monitoring SAM.gov for future updates.

• A draft Statement of Work is attached for further details.

Statement of Work (SOW) / Performance Work Statement (PWS)

To replace the engine of a 2008 JCB Backhoe Model 3CX (15FT) at Colonial National Historical Park due to a suspected thrown rod.

• Provide all labor, tools, equipment, materials, parts, and supervision to pick up the backhoe from the Yorktown Maintenance Yard, VA.

• Replace the non-functioning engine, including addressing unforeseen mechanical issues related to the engine repair to ensure proper and safe function.

• Remove and install all engine components and equipment per manufacturer's specifications.

• Take necessary precautions to prevent damage to government property and repair any damage caused during performance.

• Deliver the backhoe back to the Yorktown Maintenance Yard upon completion.

• Work must be completed within 60 business days after award.

• Contractor must be qualified AND authorized to work on JCB equipment.

• Contractor must comply with OSHA, state/local safety laws, and EPA laws regarding disposal of components and hazardous waste.

• Contractor must provide proof of workers compensation and liability insurance.

• Pick-up and drop-off location: Yorktown Maintenance Yard, York County, VA.

• Delivery hours: 7:30 am to 3:00 pm, Monday through Friday, excluding Federal holidays.

• Work completion: Within 60 business days after award.

• Contractor must obtain approval for any additional repair work that increases the contract cost beyond the approved amount.

• Contractor must provide specifications for the replacement engine and include the maximum possible core charge credit for the removed engine with their proposal.

• Contractor must submit proof of qualification and authorization to work on JCB equipment with their offer.

• Government will inspect the work upon completion; final payment is contingent on satisfactory correction of any deficiencies.