J--HVAC REPLACEMENT FOR COLORADO RIVER AGENCY DETENTION FACILITY
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Bureau of Indian Affairs (BIA) is conducting a Sources Sought to identify Indian Small Business Economic Enterprises (ISBEEs) capable of performing HVAC unit replacement at the Colorado River Detention Facility. This market research aims to find qualified vendors for a project involving the removal of existing units and installation of new commercial-grade HVAC systems. Responses are due May 25, 2026.
Scope of Work
The project requires all labor, materials, equipment, and services to replace the facility's existing HVAC unit. Key tasks include:
- Removal and proper disposal of existing fresh air/HVAC units.
- Furnishing and installing new commercial-grade HVAC units, including all components and connections.
- Fabrication and installation of duct transitions and a new equipment stand.
- Installation of roof-mounted return air ducting.
- Provision of crane services for equipment handling.
- All associated electrical, mechanical, and structural work for a fully functional installation.
- Coordination with facility personnel to ensure safe and uninterrupted operations.
New units must meet or exceed current industry standards, manufacturer requirements, and all applicable local, state, federal, and tribal regulations. Performance standards include a minimum 15.0 SEER2 cooling efficiency, a five-year compressor warranty, and a one-year parts and labor warranty. The total performance period is sixty (60) calendar days from the Notice to Proceed, subject to equipment delivery.
Contract & Timeline
- Opportunity Type: Sources Sought
- Set-Aside: Indian Small Business Economic Enterprise (ISBEE) Set-Aside (specific to Department of Interior)
- Product Service Code: J041 - Maintenance, Repair And Rebuilding Of Equipment: Refrigeration, Air Conditioning, And Air Circulating Equipment
- Response Due: May 25, 2026, by 5:00 PM MST
- Published Date: May 18, 2026
- Place of Performance: Colorado River Detention Facility, Parker, Arizona.
Special Requirements & Submission
Interested firms must qualify as an ISBEE in accordance with 25 U.S.C. § 47 (Buy Indian Act) and 48 CFR 1480.201, and provide a completed IEE Representation Form. Submissions must include:
- Business Name, Address, UEI, and Point of Contact.
- Verification of ISBEE Eligibility.
- Capability Statement relevant to HVAC replacement and mechanical construction.
- Past Performance on similar projects.
All work requires coordination with the Facility Manager and COR, security orientation for personnel, scheduled utility shutdowns, and a site-specific Health and Safety Plan (HASP). A mandatory pre-proposal site visit is also required. Responses should be emailed to danielle.bitsilly@bia.gov with the subject line "Sources Sought Response - Colorado River Detention Facility HVAC Replacement (ISBEE) - 140A1126Q0048".