J--Maintenance agreement for 2 Oxford UltimMax 100EDS
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The U.S. Geological Survey (USGS), under the Department of the Interior, intends to award a sole-source Purchase Order to Oxford Instruments, Inc. for a Spectrometer Maintenance Agreement. This action is for the maintenance of two Oxford UltimMax 100 Energy Dispersive Spectrometer (EDS) detectors and associated software at the USGS Alaska Volcano Observatory. The USGS considers Oxford Instruments, Inc. the only source capable of providing this service due to their proprietary database administration. Responses from other responsible parties are due by January 28, 2026, at 0500 PST.
Scope of Work
This 12-month maintenance service agreement covers comprehensive support for the spectrometers, including:
- One annual preventative maintenance field service engineer visit, encompassing parts, labor, and travel.
- Priority response for technical support during standard business hours.
- Provision of labor, travel, and highest priority response for any additional field visits required.
- Repair of malfunctioning or damaged detectors, including accidental damage, with loaner detectors provided during the repair period.
- Software updates for Aztec Live and other associated components.
- Guaranteed communication (phone call/email) within 24 hours for site visit scheduling.
Contract & Timeline
- Type: Notice of Intent (Sole Source Purchase Order)
- Duration: One year from the award date.
- Place of Performance: USGS Alaska Volcano Observatory, 4230 University Drive, Suite 100, Anchorage, Alaska 99508.
- NAICS Code: 811210 (Electronic and Precision Equipment Repair and Maintenance)
- PSC Code: J066 (Maint/Repair/Rebuild of equipment – instruments and laboratory equipment)
- Response Due: January 28, 2026, at 0500 PST.
- Published: January 23, 2026.
Evaluation & Submission
This notice is not a request for competitive quotes, and no formal solicitation will be issued. However, all responsible parties may submit a quotation for consideration. The Government retains sole discretion to determine whether to compete this action based on responses received. Submissions must be sent via electronic mail only to aberry@usgs.gov. Hardcopy or web portal submissions will not be accepted or considered.
Additional Notes
This notice fulfills the requirements of FAR Subpart 5.2. The intended sole-source award to Oxford Instruments, Inc. is based on their unique position as the creator and administrator of the spectrometer's database.