J--NOTICE OF INTENT TO AWARD A SOLE SOURCE CONTRACT
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Bureau of Indian Affairs (BIA), on behalf of the Bureau of Indian Education (BIE), has issued a Notice of Intent to Award a Sole Source Contract to Southwest Boiler and Refrigeration LLC. This notice is for the urgent installation of a 100-gallon Commercial ASME LP Gas Water Heater at Baca/Dlo' Ay Azhi Community School. This is not a request for competitive proposals.
Purpose & Scope
The existing domestic water heater at Baca/Dlo' Ay Azhi Community School has a cracked and leaking heat core exchanger, rendering it inoperable and posing a serious safety concern. The new water heater is essential to provide hot water for approximately 240 students and 60 staff. The scope of work includes:
- Installation of a new 100-gallon LP Gas Water Heater.
- Isolation, removal, or disconnection of the current failed water heater.
- Ensuring all work meets state and local code compliances and regulations.
Contract Details
- Contract Type: Firm-Fixed Price, Sole Source (under FAR 13.106-1(b)(1))
- Proposed Contractor: Southwest Boiler and Refrigeration LLC
- Anticipated Delivery/Completion: March 31, 2026 (installation period: February 27, 2026 - March 31, 2026)
- NAICS Code: 238220 (Plumbing, Heating, and Air-Conditioning Contractors)
- Set-Aside: Not applicable (sole-source justification)
Response & Evaluation
This is a justification for a sole-source award, not a solicitation for proposals. The Contracting Officer has determined that Southwest Boiler & Refrigeration is the only reasonably available source due to the urgency of the requirement and their specialized qualifications, technicians, equipment, and safety gear. No solicitation is available, and no technical questions will be answered regarding this requirement.
Key Dates
- Notice Published: March 19, 2026
- Response Deadline (for this NOIA): March 20, 2026
Contact Information
For inquiries regarding this notice, contact Charmaine Williams-James, Contracting Officer, at Charmaine.Williams-James@bie.edu or 505-803-4266.