J--NOTICE OF INTENT TO AWARD A SOLE SOURCE CONTRACT
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Bureau of Indian Affairs (BIA), on behalf of the Bureau of Indian Education (BIE), has issued a Notice of Intent to Award a Sole Source Contract for Quarterly Preventive Maintenance HVAC System services at Beclabito Day School. The contract is intended for Sun Valley Supply, LLC, under the authority of FAR 13.106-1(b)(1) for sole source procurements. This is not a request for competitive proposals.
Scope of Work
The requirement is for quarterly preventive maintenance services for the HVAC system at Beclabito Day School. The service period is anticipated to be for one year, from April 1, 2026, to March 31, 2027.
Contract & Timeline
- Type: Notice of Intent to Award a Sole Source Firm-Fixed Price Contract
- Proposed Contractor: Sun Valley Supply, LLC
- Authority: FAR 13.106-1(b)(1) (Sole Source)
- NAICS Code: 238220 (Maintenance, Repair And Rebuilding Of Equipment: Plumbing, Heating, And Waste Disposal Equipment)
- Anticipated Service Period: April 1, 2026 – March 31, 2027
- Published Date: April 1, 2026
- Response Date (for objections): April 3, 2026
Justification for Sole Source
The justification for a single source award is based on the limited availability of contractors in the rural area and the proposed vendor's existing familiarity with and provision of services to similar facilities in the region. A Notice of Intent (NOI) was posted prior to this award.
Additional Notes
No solicitation is available, and no technical questions will be answered regarding this requirement. Interested parties who believe they can meet this requirement may submit a capability statement by the response date. The point of contact is Charmaine Williams-James, Contracting Officer, via email at charmaine.williams-james@bie.edu.