J--PREVENTIVE MAINTENANCE SERVICES FOR UNINTERRUPTIBLE POWER SUPPLY (UPS) SYSTEMS
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Energy/Western Area Power Administration (WAPA) has issued a Notice of Intent to Sole Source for Preventive Maintenance Services for Uninterruptible Power Supply (UPS) Systems. WAPA intends to negotiate with Eaton Corporation due to their unique position as the Original Equipment Manufacturer (OEM) with proprietary tools and firmware. This is not a request for competitive quotes.
Scope of Work
This requirement is for preventive maintenance services for UPS systems supporting the Upper Great Plains (UGP) Region, South Dakota Maintenance Office, located in Watertown, South Dakota. Eaton Corporation is identified as the sole OEM possessing the necessary proprietary service bulletins, critical firmware updates, and specialized calibration tools required to ensure the reliability and integrity of these UPS units and meet NERC standards.
Contract & Timeline
- Opportunity Type: Special Notice (Notice of Intent to Sole Source)
- Authority: FAR 12.102(a) (restricting competition under SAT)
- NAICS Code: 811210 (Size Standard: $34 million)
- Performance Period: One base year + three (3) one-year option periods, beginning approximately April 6, 2026.
- Anticipated Award: Firm-fixed-price purchase order on or about March 30, 2026, if no other capable sources are identified.
- Set-Aside: None (Sole Source)
Action Items & Deadlines
- Capability Statements Due: March 19, 2026, at 07:00 a.m. MS. Submissions must include documentation establishing a bona fide capability to fulfill the requirement.
- Inquiries: Must be submitted via email to Irma Suryaty at suryaty@wapa.gov on or before March 19, 2026, at 07:00 a.m. MS. Reference the notice identifier.
Additional Notes
This notice does not constitute a competitive Request for Quotation (RFQ), and no solicitation package will be publicly issued. The Government's determination not to compete based on responses to this notice is solely at its discretion.