J012--Fire Door PM Inspection-Repairs Sources Sought Notice 5 Year Service Contract Baltimore/Loch Raven VA Medical Centers
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA) NCO 5 is conducting market research through a Sources Sought Notice for a 5-year service contract for Fire Door PM Inspection and Repairs at the Baltimore and Loch Raven VA Medical Centers in Baltimore, MD. This notice aims to identify qualified entities with the resources and capabilities to perform the required services. Responses are due by Friday, April 17, 2026, at 11:00 AM EST.
Scope of Work
The contractor will provide all labor, materials, equipment, and transportation to inspect approximately 375 Fire and Smoke Barrier Doors annually at both VA facilities. Key tasks include:
- Comprehensive inspection of doors, hinges, hardware, frames, gaskets, and seals.
- Ensuring proper closing, latching, and clearances according to NFPA 80 (2010) standards.
- Performing minor repairs during inspections.
- Providing a detailed report for each door, including ID, location, condition, maintenance performed, and an itemized breakdown of labor, parts, and warranty.
- Testing all functions with VA staff to ensure proper safety operations.
- Adhering to Infection Control Risk Assessment (ICRA) guidelines and Interim Life Safety Measures (ILSM).
- Complying with VA security management programs, obtaining necessary permits (e.g., burn permits), and following OSHA and VA Construction Safety Standards.
Contract & Timeline
- Type: Sources Sought / Request for Information (RFI)
- Product Service Code: J012 (Maintenance, Repair And Rebuilding Of Equipment: Fire Control Equipment)
- NAICS Code: 561210
- Period of Performance: One 12-month base period plus four option years, with one inspection and minor repairs per year.
- Set-Aside: None specified.
- Response Due: April 17, 2026, at 11:00 AM EST.
- Published: April 2, 2026.
Submission Requirements
Interested entities must respond via email to William.Galletta@va.gov with the following:
- Business name (including Unique Entity ID).
- Business type and socio-economic status (e.g., Veteran-Owned, Woman-Owned, 8(a)).
- Point of contact details (name, phone, email).
- Capability statement and summary of previous experience, especially with VHA or similar facilities.
- Available contract vehicles (e.g., GSA FSS) and applicable NAICS.
- Brief summary of services your company can/cannot provide.
- Certifications/licenses for local requirements.
- Confirmation of self-performance capability or subcontracting plans, addressing limitations on subcontracting.
Additional Notes
Personnel servicing equipment must be authorized, competent, and factory-trained, with credentials subject to VA approval. Only new standard parts are to be used for replacements, unless prior COR approval is obtained. Work in critical areas requiring shutdowns must be completed after normal hours, coordinated with the COR.