J023--Vehicle HVAC System Repair and Maintenance Grand Junction, Colorado
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA), specifically the NETWORK CONTRACT OFFICE 19, is conducting market research through a Sources Sought Notice / Request for Information (RFI) to identify qualified vendors for Vehicle HVAC System Repair and Maintenance at the Grand Junction VA Medical Center, Colorado. This RFI aims to determine the socioeconomic status of interested companies and their capability to perform the required services. Responses are due by February 6, 2026, 12:00 MST.
Scope of Work
The requirement involves diagnosing and repairing the air conditioning system of a specific vehicle, a 2013 Freightliner MBC Front Engine Commercial Bus Chassis (license plate #VA22603). Key tasks include:
- Detailed inspection and written diagnostic report (within 5 business days).
- Repair/replacement of faulty generators and dead batteries.
- Reinstallation and tightening of suction side lines, and O-ring installation.
- Vacuum and leak tests, followed by R134A Freon charging to manufacturer specifications.
- Testing for proper cooling.
- Diagnosis and repair/replacement of leaking heater control valves.
- Realignment and mounting of new compressors with proper belt tension.
- Complete functional testing of both front and rear HVAC systems.
- Quality control inspection to meet DOT standards.
- Provision of a detailed written report of diagnostics and repairs. The contractor will furnish all labor, materials, equipment, tools, shipping, transportation, insurances, licenses, certifications, and supervision.
Contract & Timeline
- Type: Sources Sought Notice / Request for Information (RFI) for market research purposes only. This is not a solicitation, RFQ, or RFP.
- Set-Aside: None specified at this market research stage. The VA is seeking to determine the socioeconomic status of interested companies.
- Response Due: February 6, 2026, 12:00 MST
- Published: February 2, 2026
Qualified Vendor Requirements
Vendors must possess:
- Necessary equipment, vehicles, personnel, resources, and current operations.
- Recent experience (within past 3 years) performing services of comparable size, scope, and complexity.
- OEM certified technicians with unrestricted facility access and immediate access to OEM software updates.
- Current and valid registration in SAM.gov.
- Ability to comply with Limitations of Subcontracting (FAR 19.507).
Submission Requirements
Interested companies must submit the following via email to Stephanie.Cahill@VA.Gov:
- Capability statement, including specifications or brochures for equivalent products.
- Company's business size (NAICS 811111) and socio-economic category (SDVOSB/VOSB/WOSB/Large Business).
- SAM UEI.
- FSS/GSA contract number (or "Open Market").
- Estimated appointment availability for vehicle repairs post-award.
Additional Notes
A site visit to inspect the vehicle will be available during the solicitation phase, with dates and times to be provided when the actual solicitation is posted. This RFI is for information and planning purposes only; no award will be made from this posting.