J023--Vehicle HVAC System Repair and Maintenance Services Grand Junction VA Medical Center, Colorado
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA), Network Contract Office 19, is soliciting quotes for Vehicle HVAC System Repair and Maintenance Services for the Grand Junction VA Medical Center in Colorado. This is a Request for Quote (RFQ) #36C25926Q0334 for a firm-fixed-price contract to repair the HVAC system of a 2013 Freightliner M Line Shuttlebus. This opportunity is 100% unrestricted for full and open competition. Quotes are due by March 20, 2026, at 12:00 PM MST.
Scope of Work
The selected contractor will provide labor, manufacturer-approved parts, and materials to repair the air conditioning system of a specific 2013 Freightliner M Line Shuttlebus (VIN 4UZADEDT2DCBW8686, license plate VA22603) that is not providing cool air. Key tasks include:
- Detailed HVAC system inspection and written diagnostic report.
- Repair of faulty generators and replacement of dead batteries.
- Reinstallation and tightening of suction side lines at the TXV, including O-ring replacement.
- Vacuum and leak tests, followed by R134A Freon charging to manufacturer specifications.
- Diagnosis and repair/replacement of leaking heater control valves.
- Realigning and mounting new compressors with proper belt tension.
- Comprehensive functional testing of both front and rear HVAC systems and quality control inspection to DOT standards.
Work can be performed at the contractor's facility or on-site at the Grand Junction VA Medical Center, provided it is within 50 miles of the medical center. Contractors must have an established business with certified mechanics/technicians.
Contract Details
- Contract Type: Firm-Fixed-Price (FFP) resulting from an RFQ.
- Set-Aside: 100% Unrestricted for full and open competition.
- NAICS Code: 811111 (Automotive Mechanical and Electrical Repair and Maintenance) with a $9 million size standard.
- Award Basis: All or Nothing. The Government may exercise an option to extend services for up to 6 months.
Submission & Evaluation
Offerors must submit quotes via email to stephanie.cahill@va.gov by the deadline. Quotes shall not exceed 4MB. Submissions must include three volumes:
- Technical Capability: Specifications, cut sheets, or brochures confirming services meet SOW requirements.
- Price: Completed pricing schedule for line items (AC charge, diagnostics/labor, shop supplies).
- Estimated Time to Complete: Required calendar days from notice of award to project start and completion.
Evaluation will be based on technical capability, price, and estimated time to complete, with award going to the offeror most advantageous to the Government. The Government reserves the right to award to other than the lowest-priced offeror.
Key Dates
- Questions Due: March 17, 2026, by 12:00 PM MST (email).
- Quotes Due: March 20, 2026, by 12:00 PM MST (email).
Contact Information
For questions or submissions, contact Stephanie Cahill at Stephanie.Cahill@va.gov.