J023--Vehicle HVAC System Repair Services Grand Junction, Colorado
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA), Network Contract Office 19, is seeking Vehicle HVAC System Repair Services for a 2013 Freightliner M Line Shuttlebus at the Grand Junction VA Medical Center, Colorado. This is a 100% Total Small Business Set-Aside Request for Quote (RFQ) for a firm-fixed-price contract. A site visit is scheduled for March 3rd, 2026, and quotes are due by March 13th, 2026, 12:00 pm MST.
Scope of Work
The contractor will provide labor, manufacturer-approved parts, and equipment to repair the HVAC system of a specific 2013 Freightliner M Line Shuttlebus (VA22603) that is not providing cool air. Key tasks include:
- Detailed inspection and diagnostic reporting.
- Repair or replacement of faulty generators, batteries, suction lines, O-rings, and heater control valves.
- Realigning and mounting new compressors.
- Vacuum and leak testing, followed by charging the system with R134A Freon to manufacturer specifications.
- Comprehensive functional testing of both front and rear HVAC systems to ensure proper cooling and DOT compliance.
- Providing a detailed report of diagnostic results and completed repairs.
Contract Details
- Solicitation Number: 36C25926Q0241
- Contract Type: Firm-Fixed-Price
- Set-Aside: 100% Total Small Business
- NAICS Code: 811111 (Automotive Mechanical and Electrical Repair and Maintenance), with a $9 million size standard.
- Place of Performance: Contractor's facility or Grand Junction VA Medical Center, within a 50-mile radius of the Medical Center.
- Award Basis: All or Nothing.
- Required Qualifications: Established business with an office, indoor/covered work bays, and full-time certified mechanics/technicians.
Submission Requirements & Deadlines
- Site Visit: Strongly encouraged on March 3rd, 2026, at 10:00 am MST. Contact Ethan.Lasche@va.gov to confirm attendance and obtain location details.
- Questions Deadline: March 5th, 2026, 12:00 pm MST. Submit all questions in writing via email.
- Quotes Due: March 13th, 2026, 12:00 pm MST. Submit via email to stephanie.cahill@va.gov. Emailed quotes have a 4MB limit; no hand-carried or faxed quotes will be accepted.
- Submission Volumes:
- Technical Capability: Specifications, cut sheets, or brochures confirming services meet SOW requirements.
- Price: Completed pricing schedule for line items (AC Machine Charge, Diagnostics/Labor, Shop Supplies).
- Estimated Time: Calendar days from notice of award to project start/repair initiation.
Evaluation Factors
Award will be made to the offeror whose quote is most advantageous to the Government, considering:
- Technical capability of services to meet requirements.
- Price.
- Estimated Time to Complete Project/Repairs. The Government may award to other than the lowest-priced offeror if it is in the best interest of the Government. Failure to provide all required volumes may result in a non-responsive quote.
Contact Information
For solicitation inquiries, contact Stephanie Cahill at Stephanie.Cahill@va.gov.