J030--Generator Testing and Maintenance - Battle Creek, MI
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA), specifically VISN 10 Network Contracting Office (NCO) 10, has issued a Sources Sought Notice for Generator Testing and Maintenance Services at the Battle Creek VA Medical Center, MI. This is market research to identify qualified contractors for a potential requirement consisting of a base year and four one-year options. Responses are due by April 30, 2026, at 12:00 PM EST.
Scope of Work
The VA is seeking services for annual maintenance on 18 generators, including oil/filter changes, battery checks, engine/fuel/coolant system inspections, control system verification, and generator end bell inspections. Key requirements also include annual resistive load bank testing (minimum 50% of KW rating for 30 minutes, then 75% for 1 hour), with a more extensive 4-hour load test required tri-annually starting in 2027. Coolant system maintenance/replacement is also required during the base year. Contractors must submit a final deficiency report detailing readings, repairs needed, defective parts, and generator condition.
Contract & Timeline
- Opportunity Type: Sources Sought / Market Research
- Anticipated Duration: Base year (September 1, 2026, through October 31, 2027) with four one-year option periods.
- Place of Performance: Battle Creek VA Medical Center, 5500 Armstrong Road, Battle Creek, MI 49037.
- NAICS Code: 811310 (Commercial and Industrial Machinery and Equipment Repair and Maintenance), Size Standard: $8 Million.
- Product Service Code: J030 (Maintenance, Repair, and Rebuilding of Equipment).
- Set-Aside: None specified; market research is being conducted to determine potential set-asides.
- Response Due: April 30, 2026, 12:00 PM EST.
- Published Date: April 13, 2026.
Submission Requirements
Responses must be no more than 10 pages in length and submitted via email (not exceeding 10MB). The email subject line must include the Sources Sought Notice Number, Firm Name, and “Generator Testing and Maintenance Services.” Proprietary information should be clearly marked. No marketing materials are allowed. Required information includes:
- Federal Supply Schedule contract details (or “open market” status).
- Contractor Point of Contact and Company Information (Name, Address, DUNS, Tax ID, Business Size).
- Details on dosimetry badge monitoring services (if applicable) and invoicing methods.
- Business Size/Type (e.g., SDVOSB, VOSB, Small Business).
- For SDVOSB/VOSB: VA VIP registration and VetBiz certification copy.
- Three past contracts for similar services, including POCs, dollar amount, contract number, period, and description.
- A public price list.
- A detailed response on the firm's ability, capability, and responsibility.
- Subcontracting plans, if any.
Eligibility & Notes
Prospective contractors must be registered in SAM.gov. SDVOSB/VOSB firms must be registered and verified in the VA's Vendor Information Pages (VIP) database. A draft Statement of Work (SOW) is attached to the original notice. Contractors must complete 10176 Privacy Training. This is for information and planning purposes only and does not guarantee a future solicitation.