J030--UPS Preventative Maintenance Inspections Portland HCS Base Plus Four

THIS IS A REQUEST FOR INFORMATION ONLY. This is not a solicitation for bids, proposals, proposal abstracts, or quotations. The purpose of this sources sought to obtain information regarding the availability and capability of all qualified sources to perform a potential requirement. The responses received from interested contractors will assist the Government in determining the appropriate acquisition method. The Department of Veterans Affairs (VA), Network Contracting Office (NCO) 20, is conducting market research to identify potential sources which can provide the following services:

Any questions or information may be directed to Robert Weeks via e-mail at robert.weeks@va.gov.

RESPONSES SHOULD INCLUDE THE FOLLOWING INFORMATION AND RESPONSES TO THE FOLLOWING QUESTIONS:

Company name, address, and business size; point of contact name, phone number, and e-mail address.

Is your firm eligible for participation in one of the following small business programs? If so, please indicate the program and the anticipated North American Industry Classification System (NAICS) code.

[ ] yes [ ] no Small Business (SB)

[ ] yes [ ] no HUBZone

[ ] yes [ ] no Small Business 8(a)

[ ] yes [ ] no Small Disadvantaged Business (SDB)

[ ] yes [ ] no Women-Owned (WO) Small Business

[ ] yes [ ] no Service Disabled Veteran Owned Small Business (SDVOSB)

[ ] yes [ ] no Veteran Owned Small Business (VOSB)

[ ] yes [ ] no Other (please specify)

DRAFT STATEMENT OF WORK (SOW):

DRAFT STATEMENT OF WORK (SOW)

END OF DRAFT STATEMENT OF WORK

1. Contract Title. UPS Maintenance and Inspections for VA Portland HCS (VAPORHCS).

2. Background. Service contract for maintenance, inspections, software upgrades, parts and labor for the UPS (Uninterruptable Power Supply) equipment and related batteries for the VA Portland Health Care System at both the Portland and Vancouver campuses.

3. Scope.

C.1 Scope of Contract

The Contractor/Vendor shall furnish the necessary personnel, material, equipment, materials, and supervision to perform the services described by this statement of work.

Preventative Maintenance and Inspection Services

The Vendor shall provide semiannual (minimum of 5 months apart) preventative maintenance and inspection services according to the manufacturer s user manual for all UPS and battery equipment listed in Section C.3. The manufacturer user manuals are kept at each UPS equipment s physical location as noted in Section C.3 of this statement of work.

Maintenance inspection services are to be completed in accordance with the applicable user manual and are to include but not be limited to:

Battery Testing

Runtime Calibration Checks

Software Updates and Settings Backup

Display Module, Buzzer, Status LED s, and/or Breaker Lamp Checks

The Vendor shall submit a report detailing all the preventive maintenance and inspection items completed including the results of each battery.

Corrective Maintenance and Repair Services

The Vendor shall provide corrective maintenance and repair services per manufacturer s user manual, which shall include parts and labor to maintain working capabilities of all UPS and battery equipment listed in Section C.3. Repair services are only to be provided after a contract modification.

The vendor shall submit a summary of the corrective maintenance and repair after each repair service is completed.

C.2 Contract Specifications

Vendor shall coordinate their preventive maintenance and inspection visits with the VA at least 2 weeks in advance of the inspection visit.

Vendor shall prioritize beginning completion of all corrective maintenance and repairs within 24 hours of receiving the necessary parts and contract modification.

Vendor must be escorted by a designated VA employee. The VAPORHCS will not sponsor a new Personal Identity Verification (PIV) badging for the Vendor.

Vendor will furnish all transportation, equipment, tools and labor to accomplish the contract scope of work.

Vendor employees will comply with the Standards of Conduct on VA property outlined in title 38 CFR section 1.218, which can be found posted at the entrance to the Medical Center.

C.3 Equipment List

PORTLAND:

Location

Manufacturer

Type

EE#

SN#

Rating

Name

B1A109

APC/Schneider Electric

GVSUPS50KB4D

184798

QS2003180053

15 kVA @ 208/120 3 Ph.

Galaxy VS

1C153

Liebert

38SA080A0A00

139564

210120066214B090002

80 kVA @ 208/120 3 Ph

Liebert NX

1C154

Staco Energy

FLU-125-00

184799

MR46AP539550004

125 kVA @ 480/277 3 Ph.

FirstLine P

1C154

Staco Energy

FLU-125-00

184800

MR41AP539540001

125 kVA @ 480/277 3 Ph.

FirstLine P

2C121

MGE

Comet 65 kVA

83639

B0613399

65 kVA @ 480/277 3 Ph.

MGE Comet

3C115

APC/Schneider Electric

GVSUPS20KB4D

184801

QS1936180918

20 kVA @ 280/120 3 Ph

Galaxy VS

4D153

Emergi-Lite*

6FTEM3SBD2004

TBD

TBD

2.2 kVA@ 277 Single Phase

4D Surgery Lighting

B1D118

GE

TLE750KVA

TBD

AS2750-4517-B231B

750 KVA @

480/277 3 Ph.

GE

* The Emergi-Lite (6FTEM3SBD2004) UPS is on order and EE# and SN# will be updated after receiving receipt.

VANCOUVER:

Location

Manufacturer

Type

EE#

SN#

Rating

Name

D321-11-V

APC

GVSUPS100KD

184802

BD1942006136

80 kVA

Galaxy VS

D321-11-V

APC

GVSUPS100KD

184803

BD1930000695

80 kVA

Galaxy VS

Vanc Bldg 13

APC

GG35TF10KB2F

PS1602334154

10 kvA

MGE Galaxy 3500

C.4 Contract Locations

Service locations include Portland and Vancouver campuses of the VA Portland Health Care System.

Portland VA Medical Center

Building 100

3710 SW US Veterans Hospital Road

Portland, OR 97239

Vancouver VA Portland Health Care System

Building 11 (D7 - Barnes Building ), and Building 13

1601 E. Fourth Plain Blvd.

Vancouver, WA 98661

C.5 Deliverables

The Vendor shall adhere to the following deliverable requirements. All electronic submissions shall be in PDF, Word or Excel format.

Item

Description

Due Date

Format

Addressee

1

Preventative Maintenance and Inspection Report

Within 14 calendar days after inspection is complete.

Electronic PDF, Word or Excel.

CO

COR

2

Corrective Maintenance and Repair Summary

Within 7 days after repair is complete.

Electronic PDF, Word or Excel.

COR

CO

C.8 Working Hours

Regular hours are 8:00 am to 4:00 pm, local time, Monday through Friday except for Federal Holidays. Work outside the normal working hours must have been written approval from the designated VA point of contact. Work outside these hours at the request of the Contractor shall not result in any increase in price.

The Federal Government observes the following days as holidays.

New Year s Day

January 1st*

Martin Luther King s Birthday

Third Monday in January

Presidents Day

Third Monday in February

Memorial Day

Last Monday in May

Juneteenth Independence Day

June 19th

Independence Day

July 4th*

Labor Day

First Monday in September

Columbus Day

Second Monday in October

Veterans Day

November 11th

Thanksgiving Day

Fourth Thursday in November

Christmas Day

December 25th*

*If the date falls on a Saturday, the Government holiday is the preceding Friday. If the date falls on a Sunday, the Government holiday is the following Monday.

In addition to the days designated as holidays, the Government observes the following days:

Any other day designated by Federal Statute

Any other day designated by Executive Order

Any other day designated by the President s Proclamation