J030--UPS Preventative Maintenance Inspections Portland HCS Base Plus Four

Form / Attachment / Pricing Sheet

This document provides detailed information and visual representations of Uninterruptible Power Supply (UPS) units and their associated batteries located at the Vancouver, WA VAMC facilities. It appears to be an attachment or supporting document for a larger solicitation or record, providing current state information.

• Table of UPS Units: Details UPS units by location (Vancouver UPS2 Bldg 11-321, Vancouver Bldg 13 UPS, Vancouver Bldg 11-321 UPS 1), manufacturer (APC, MGE), model/type, serial number, kVA rating, battery type (Lithium ion, Sealed Lead Acid), and quantity of batteries.
• Photographs: Images of the UPS units and battery cabinets for specific buildings (Bldg 11-321, Bldg 13, Bldg 11) are provided.

This document is crucial for bidders to understand the existing UPS infrastructure at the Vancouver location. It provides specific details on the current equipment, which will be essential for developing proposals related to maintenance, replacement, or upgrade of these systems. Bidders should use this information to assess the scope of work, identify potential challenges, and ensure their proposed solutions are compatible with or address the existing hardware.

Amendment / Modification

• This amendment extends the deadline for receipt of offers.

• It also provides answers to additional questions submitted by potential vendors.

• Additional pictures related to the opportunity are included.

• The "Hour & Date for Receipt of Offers" has been modified.

• The deadline for submitting offers is extended to January 22, 2026, at 10:00 AM PST.

Amendment / Modification

This amendment to RFQ 36C26026Q0175 extends the deadline for the receipt of offers. It also provides answers to questions submitted by potential vendors regarding UPS systems and battery requirements.

• Receipt of Offers: The hour and date for receipt of offers has been extended to January 6, 2026, 12:00 PM PST.

• Questions and Answers: Specific vendor questions regarding UPS system runtime and battery information have been addressed. The answers refer to a table and pictures in an attached PDF for detailed battery specifications.

• Bidders are reminded to acknowledge receipt of this amendment. The extended deadline provides additional time for offer preparation and submission. The Q&A section clarifies technical details that may impact proposal content.

Other / Unclassified

This document is a U.S. Department of Labor Wage Determination (No. 2015-5563, Revision 26) for the Service Contract Act (SCA). It outlines the minimum wage rates and fringe benefits required for various occupations performing work in Oregon and Washington counties (Clackamas, Columbia, Multnomah, Washington, Yamhill in Oregon; Clark, Skamania in Washington).

This wage determination is crucial for bidders as it establishes the minimum labor costs for covered employees. Key details include:

• Minimum Wage Rates: Specific hourly rates are listed for numerous occupations, ranging from administrative support to technical and transportation roles. The rates are subject to annual adjustment and may be influenced by Executive Orders 14026 ($17.75/hour minimum for contracts after Jan 30, 2022) or 13658 ($13.30/hour minimum for contracts between Jan 1, 2015, and Jan 29, 2022, without renewal after Jan 30, 2022).
• Fringe Benefits: Required fringe benefits include Health & Welfare ($5.55/hour or $222.00/week), Paid Sick Leave (1 hour per 30 hours worked, up to 56 hours annually, per EO 13706), Vacation (2 weeks after 1 year, 3 after 5, 4 after 15), and 11 paid holidays.
• Hazardous Pay: Differentials of 8% or 4% apply for work involving ordnance, explosives, and incendiary materials.
• Uniform Allowance: Contractors must provide uniforms or reimburse employees for costs if required, with specific guidelines for maintenance reimbursement ($3.35/week).
• Conformance Process: Procedures are outlined for classifying and determining wages for occupations not listed in the determination, requiring a Standard Form 1444 (SF-1444) submission.

Solicitation / RFP / RFQ

This solicitation is for UPS (Uninterruptable Power Supply) Maintenance and Inspections for the VA Portland Health Care System (VAPORHCS) at both the Portland and Vancouver campuses. The contract requires non-personal services, providing all labor, supervision, travel, materials, supplies, and equipment necessary for maintenance and inspection services.

• Semiannual (minimum 5 months apart) preventative maintenance and inspection services for all UPS and battery equipment.

• Services include battery testing, runtime calibration checks, software updates and settings backup, and display module/buzzer/status LED/breaker lamp checks.

• A report detailing completed maintenance and inspection items and battery results is required after each inspection.

• Corrective maintenance and repair services (including parts and labor) will be provided via contract modification.

• A summary of corrective maintenance and repair services is required after each repair.

• Vendor must coordinate visits with the VA at least 2 weeks in advance.

• Corrective maintenance and repairs must begin within 24 hours of receiving parts and contract modification.

• Vendor employees must be escorted by a designated VA employee and comply with VA property standards.

• Estimated Value: $34 Million

• Contract Type: Not specified, but includes options.

• Period of Performance: Base year (12-31-2025 to 12-30-2026) plus four (4) one-year option periods.

• NAICS Code: 541519 - Other Computer Related Services

• Product/Service Code: J030 - Maintenance, Repair, and Rebuilding of Equipment - Mechanical Power Transmission Equipment

• Questions due by December 19th, 1300 PT.

• Quotes due by December 29th, local time.

• Submit quotes via email to robert.weeks@va.gov.

• Evaluation will be based on Price and Past Performance.

• Past performance will be evaluated as acceptable, not acceptable, or neutral.

• This acquisition is UNRESTRICTED.

• The solicitation incorporates FAR clauses by reference, including 52.212-1, 52.212-4, and 52.212-5.

• Specific VA clauses are also included, such as VAAR 852.219-73 (Notice of Total Set-Aside for SDVOSBs), which appears to be a standard clause but the solicitation itself is marked as UNRESTRICTED.

• The document lists specific UPS equipment at the Portland and Vancouver campuses.

• Insurance requirements are detailed in Section C.9.