J035--Elevator Upgrade NRM Construction Project 556-24-115 James A. Lovell Federal Health Care Center, North Chicago, IL 60064

Amendment / Modification

This amendment provides the site visit agenda and sign-in sheet.

• Attachment 1: Site Visit Agenda - 556-24-115
• Attachment 2: Elevator Site Visit Sign In - 556-24-115

All other terms and conditions of the original solicitation remain unchanged.

Form / Attachment / Pricing Sheet

This document is a sign-in sheet for a site visit related to the "36C77626R0048 Elevator Upgrades Construction" opportunity at Captain James A. Lovell FHCC. The site visit occurred on March 31, 2026, at 8:30 AM CT.

• Names of attendees
• Companies/Titles of attendees
• Email addresses of attendees
• Phone numbers of attendees

This document lists the individuals and companies that attended the site visit. This information may be useful for bidders to understand who else is interested in the opportunity and potentially for networking or identifying competitors. It confirms attendance at a mandatory or recommended site visit, which is often a prerequisite for bidding on construction projects.

Other / Unclassified

This document is the agenda for a site visit related to Solicitation 36C77626R0048 for Elevator Upgrades Construction at the Captain James A. Lovell Federal Health Care Center (FHCC). The agenda outlines the schedule for March 31, 2026, starting at 8:30 AM CT.

This document is relevant to potential bidders as it provides critical information about the site visit, which is often a mandatory or highly recommended part of the solicitation process. Key details include:

• Purpose of Site Visit: To introduce vendors, discuss the solicitation, and conduct a site walkthrough.
• Solicitation Details:
  • The solicitation is a Request for Proposal (RFP) under FAR Part 15.
  • It is a 100% set-aside for Service-Disabled Veteran-Owned Small Business (SDVOSB) concerns. Offerors must be certified and listed in the SBA database.
  • Solicitation Closing Date: April 21, 2026, 2:00 PM ET.
  • Technical Questions Cut-off Date: April 7, 2026, 2:00 PM ET.
  • All questions must be submitted in writing via email to Sheila Vickers (sheila.vickers@va.gov) and Joelle Mascarenas (joelle.mascarenas@va.gov). Verbal exchanges do not constitute official changes.
  • Responses to questions will be posted as a solicitation amendment on SAM.gov.
  • Proposals must be submitted electronically.
  • A bid bond is required as part of the electronic submission.
  • Limitations on Subcontracting must be included.
  • Estimated project magnitude: $5 Million - $10 Million.
  • Period of Performance: 548 calendar days after Notice to Proceed (NTP).
• Site Visit Procedures:
  • Vendors should sign in.
  • Verbal exchanges during the site visit are not official changes; only written amendments are binding.
  • Questions should be submitted in writing as per the solicitation.
  • The site walkthrough will be conducted as a group.
  • The COR will lead the site walkthrough and present Drawings and Specifications.

Other / Unclassified

This document provides detailed instructions and directions for a site visit related to an unspecified opportunity. It includes the date (Tuesday, March 31, 2026), time (8:30 am Central Time), and address of the Captain James A. Lovell Federal Health Care Center (FHCC) in North Chicago, IL. A point of contact, Samuel Ruiz, is listed. The document specifies that no pre-registration is required, but contractors must sign in. Contractors will meet at Building 3, Room 115. It also notes that an amendment will be posted on SAM.gov if the date changes. A critical requirement is that contractors MUST bring and wear high-visibility clothing to access machinery rooms on the roof, as these safety items will not be provided by the Government.

This document is crucial for bidders intending to participate in the site visit. It outlines the logistical requirements, meeting point, and essential safety gear needed for attendance. Bidders should pay close attention to the requirement for high-visibility clothing and the instruction to monitor SAM.gov for potential updates or amendments.

Amendment / Modification

This amendment provides additional information regarding the site visit for solicitation 36C77626R0048.

Key changes include:

• Contractors must bring and wear high-visibility clothing to access roofs. Refer to an attached document for further details.

• The designated room number for the site visit has been changed from 116 to 115.

• Site visit instructions.

• The site visit date and time remain unchanged.

• All other terms and conditions of the original solicitation remain in full force and effect.

Form / Attachment / Pricing Sheet

This document is a template for a VHA Pre-Construction Risk Assessment (PCRA) used for Construction, Renovation, and Maintenance work. It establishes minimum requirements for categorizing activity types and safety risks to determine necessary precautions to prevent impacts on patients, employees, and contractors. It is to be used in conjunction with the VHA Infection Control Risk Assessment (ICRA) if required.

• Activity Details: Includes fields for Activity Location (Elevators/Cart Lifts in FHCC Buildings 4, 7, 66, 131, 133CA and 195) and Activity Name/Number/Brief Description (556-24-115 Elevator Upgrade).
• Activity Type Classification: Categorizes work into 'Inspection/upkeep', 'Small scale', and 'Large scale' based on duration, impact on occupied areas, and nature of work (e.g., dust, noise, demolition).
• Control Measures: Outlines specific safety and control measures required for each activity type, including communication plans, hazard analysis, safety plans, and compliance with regulations like LOTO and ILSM.
• Affected Adjacent Area Assessment: Requires identification and coordination plans for adjacent areas that could be impacted by the activity.
• Permit Form: A fillable permit form is included for posting at the activity site, summarizing key details and control measures.

This document outlines the safety and risk assessment procedures required for construction, renovation, or maintenance activities. Bidders involved in such opportunities should understand these requirements as they will likely need to comply with the PCRA and ICRA processes, including developing site-specific safety plans, hazard analyses, and coordination plans. The document details the types of work and associated control measures, which can inform bidding strategies and resource allocation for safety compliance.

Statement of Work (SOW) / Performance Work Statement (PWS)

To provide all tools, materials, labor, quality assurance, and supervision for renovations to update elevators and cart lifts at the Captain James A. Lovell Federal Health Care Center (FHCC).

• Update elevators P4, P5, and S6 in building 131.

• Update elevator P21 in building 66.

• Update elevator P22 in building 7.

• Update elevator P23 in building 4.

• Update elevators P25 & P26 in building 195.

• Update cart lifts in OR/Sterile Processing in building 133/133CA.

• Contractor is required to expedite planning and execution to ensure work starts and continues without interruptions, particularly concerning long lead equipment procurement and delivery dates.

• Project aims to enable compliant and safe conditions for maintenance of electrical systems.

• Contractor and consulting engineer must plan and execute a robust quality assurance and safety plan.

• Total estimated duration: 548 days.

• Key milestones include:

  • Notice To Proceed: Day 0
  • Division 01 Submissions Completed: Day 14
  • Division 01 VA Reviews: Day 35
  • Division 02+ Submissions: Day 70
  • Division 02+ VA Reviews: Day 91
  • Longest Lead Item Procurement: Day 92 (GC to determine and submit)
  • Mobilize and Demo: Day 114
  • Construction Complete and Closeouts approved: Day 547
  • Contract end date: Day 548

• The contractor must submit factory ship date commitments and revise the Baseline Schedule to optimize field time.

• The contract will include specific AE (Architectural/Engineering) documents, including the Table of Contents and Project Manual, and a List of Drawing Sheets and drawings.

• A pre-bid conference will be scheduled by the VA. No questions will be allowed during this event. All questions must be submitted as formal Requests for Information (RFI) following the process outlined in the Solicitation.

• Prospective bidders are prohibited from contacting the AE or VA facilities engineering staff during the solicitation and bidding period.

Form / Attachment / Pricing Sheet

This document is a VHA Infection Control Risk Assessment (ICRA) template used for construction, renovation, and maintenance activities. It serves as a baseline to determine minimum requirements for categorizing activity types and patient risk to establish necessary precautions to prevent infection risks. Facilities can customize this template.

• Activity Categorization: Identifies the type of construction/renovation/maintenance activity (Categories A, B, C, D).
• Affected Area Assessment: Maps the activity area and adjacent areas, with points of contact.
• Patient Risk Category: Assesses the risk level (Low, Medium, High, Highest) associated with the affected areas.
• Level of Infection Prevention and Control Precautions: Determines the required precaution level (I, II, III, or IV) based on Activity Category and Patient Risk Category.
• Required Control Measures: Details specific measures for each precaution level, including dust control, barrier construction, negative pressurization, and personal protective equipment.
• Completion Measures: Outlines cleaning, HVAC, and water system requirements upon completion of the activity.
• Permit Form: A fillable permit form for posting at the activity site for Level III and IV activities.

This document outlines the infection control requirements and precautions that must be implemented for any construction, renovation, or maintenance work performed within VHA facilities. Bidders should review this to understand the scope of infection control measures, potential impacts on their work, and associated costs or scheduling considerations. It details the necessary steps to ensure patient safety and prevent the spread of infections during construction activities.

Form / Attachment / Pricing Sheet

This document contains detailed mechanical drawings, schedules, and specifications for the "Elevator Upgrade" project at 3001 Green Bay Rd, North Chicago, IL. It includes floor plans for various building levels (Penthouse, First Level, Basement, Third Level, Fourth Level, and specific rooms/areas), mechanical symbols and abbreviations, general mechanical notes, and specific schedules for HVAC equipment, piping insulation, and coordination of work.

• Floor Plans: Depicting existing mechanical systems to be removed (hatched/dashed) and systems to remain (light line weight), as well as new mechanical systems (heavy line weights) across multiple buildings and levels.
• Mechanical Schedules: Detailed information on split systems, pump schedules, unit heater schedules, fan coil units, and HVAC piping insulation.
• Symbols and Abbreviations: A comprehensive list of symbols and abbreviations used in the mechanical drawings.
• General and Specific Notes: Instructions and requirements for contractors regarding air quality, system maintenance during construction, demolition, material handling, safety, and coordination with other trades.
• Details: Specific construction details for pipe supports, unit mounting, and elevator sump pumps.

This document is crucial for bidders to understand the scope of mechanical work involved in the elevator upgrade project. It provides the technical details necessary for accurate bidding, including:

• The extent of demolition and new installation required for HVAC, plumbing, and fire protection systems.
• Specific equipment requirements, capacities, and electrical data.
• Installation standards, material specifications, and coordination requirements.
• Site-specific conditions and constraints. Bidders must review these drawings and specifications thoroughly to assess the complexity, labor, and material costs associated with the mechanical aspects of the project.

Form / Attachment / Pricing Sheet

This document contains detailed architectural drawings and plans related to elevator upgrades across multiple buildings at the specified VA facility. It serves as a reference for contractors to understand the scope of work, including demolition and new construction for elevator systems.

• Elevator Plans: Enlarged architectural plans showing elevator layouts, hoistway details, and surrounding areas for various buildings (e.g., Building 4, 7, 66, 131, 133/133CA, 195).
• Demolition Plans: Outlines areas and components requiring demolition to facilitate new elevator installations.
• Architectural General Notes: Provides overarching requirements for coordination with other trades, as-new condition for affected areas, ADA compliance, floor leveling, and infection control measures.
• Architectural Plan Notes: Specific notes related to signage, patching, painting, and replacement of finishes within elevator cabs and lobbies.
• Demolition General Notes: Instructions for coordinating demolition with new construction, site verification, and removal of existing improvements.
• Demolition Plan Notes: Details on floor removal, substrate protection, and removal of existing ladders.
• Elevator Component Lists: Lists of various elevator components and their locations.
• Elevator Panel References: Details on specific elevator control panels and their specifications.
• Stair Details: Drawings related to stair construction for access to mechanical platforms.

These drawings are critical for bidders to accurately assess the scope of work, identify demolition and new construction requirements, understand site conditions, and prepare detailed proposals for the elevator upgrade project. They provide the visual and technical information necessary to bid on the project effectively.

Form / Attachment / Pricing Sheet

This document provides instructions and details for a mandatory site visit related to solicitation 556-24-115.

• Date: Tuesday, March 31, 2026
• Time: 8:30 am Central Time
• Location: Captain James A. Lovell Federal Health Care Center (FHCC), 3001 Green Bay Road, North Chicago, IL 60064
• Meeting Point: Building 3, Room 116
• Site POC: Samuel Ruiz, Healthcare Engineer, 224-389-0256
• Special Notes: No pre-registration required, but all contractors must sign in. Parking lot locations are indicated on an accompanying map (not provided in text). Contractors will meet at the specified building and room.

This information is critical for bidders intending to participate in the site visit. It outlines the date, time, location, and specific meeting point. Bidders must attend the site visit and sign in. Any updates regarding the site visit will be posted on SAM.gov, and an amendment will be issued if the date changes.

Questions & Answers / Clarifications

This document contains a series of questions submitted by potential contractors and the corresponding responses provided by the government. It serves to clarify aspects of the solicitation.

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As the specific questions and answers are not provided in the document extract, it is not possible to determine the impact on the solicitation's requirements, due dates, or submission rules.

Form / Attachment / Pricing Sheet

This document is the VA Notice of Limitations on Subcontracting—Certificate of Compliance for Services and Construction (JAN 2023)(DEVIATION). It requires offerors to certify their compliance with subcontracting limitations if awarded a contract.

• Services Contract: Offeror certifies they will not pay more than 50% of the contract amount to firms that are not certified SDVOSBs or VOSBs. Costs of materials are excluded.
• General Construction Contract: Offeror certifies they will not pay more than 85% of the contract amount to firms that are not certified SDVOSBs or VOSBs. Costs of materials are excluded.
• Special Trade Construction Contractors: Offeror certifies they will not pay more than 75% of the contract amount to firms that are not certified SDVOSBs or VOSBs. Costs of materials are excluded.
• Certification Acknowledgment: Offerors acknowledge that false certifications are subject to penalties under Title 18, United States Code, Section 1001.
• Non-Compliance Consequences: Details potential penalties for non-compliance, including referral to VA Suspension and Debarment Committee, fines, and prosecution.
• Documentation: Offerors may be required to provide documentation (invoices, subcontracts) to demonstrate compliance.
• Cooperation: Offerors agree to cooperate with VA in providing necessary documents.

This form is mandatory for offerors. The offeror must complete, sign, and return this certification with their bid, quotation, or proposal. Failure to provide this certification will render the offer ineligible for evaluation and award. Bidders must understand and agree to the subcontracting limitations applicable to the contract type (services, general construction, or special trade construction) and ensure their proposed approach complies.

Forms / Attachments / Pricing Sheets

This document is a General Decision Number (GDN) for wage determinations applicable to construction projects in Cook County, Illinois. It specifies prevailing wage rates and fringe benefits for various labor classifications.

• General Decision Number: IL20260009, dated 01/09/2026.
• Geographic Area: Cook County, Illinois.
• Construction Types: Building, Heavy, Highway, and Residential projects.
• Labor Classifications: Includes rates for Asbestos Worker/Insulator, Hazardous Material Handler, Boilermaker, Bricklayer, Marble Mason, Terrazzo Worker/Setter, Tile Finisher, Tile Setter, Marble Finisher, Pointer/Cleaner/Caulker, Carpenter, Electrician, Electrical Technician, Elevator Mechanic, Power Equipment Operators (multiple groups), Truck Driver, Traffic Safety Worker, Ironworker (various specialties), Laborer (Building & Residential, Heavy & Highway, Compressed Air, Tunnel and Sewer, Demolition/Wrecking), Painter, Glazier, Plasterer, Cement Mason/Concrete Finisher, Plumber, Pipefitter, Roofer, Sprinkler Fitter, and Sheet Metal Worker.
• Rates and Fringes: Provides hourly rates and fringe benefit amounts for each classification.
• Footnotes: Includes details on paid holidays, vacation pay, and additional pay for specific vehicle types or work conditions.
• Executive Orders: References Executive Order (EO) 13706 (Paid Sick Leave) and EO 13658 (Minimum Wage for Federal Contractors).

This document is crucial for bidders to understand the labor costs associated with construction projects in the specified area. It helps in accurately estimating labor expenses for proposals and ensuring compliance with federal labor standards. Bidders must ensure their proposed wages meet or exceed these determined rates.

Form / Attachment / Pricing Sheet

This document contains the "Drawings V4 of 5" for the "CAPTAIN JAMES A. LOVELL FEDERAL HEALTH CARE CENTER ELEVATOR UPGRADE" project. It provides detailed architectural, mechanical, and electrical plans, as well as life safety plans for various buildings within the facility.

• Project Identification: Includes project name, site address, VA project number (556-24-115), and VA contract/task numbers.
• Building Scope: Details elevator upgrades in Buildings 4, 7, 66, 131, 133/133CA, and 195.
• Drawings Included: A comprehensive list of architectural, mechanical, and electrical drawings, including demolition plans, enlarged floor plans, and life safety plans for each building.
• Site and Vicinity Maps: Visual representations of the project location and surrounding areas.
• Infection Control and Phasing Notes: Specific requirements for infection control during construction and phasing of work to minimize disruption.
• Building Codes and Standards: References to applicable national and international building codes and standards (NFPA, ICC, ASHRAE, ADAAG, OSHA).

These drawings are critical for bidders to understand the full scope of the elevator upgrade project, including the specific locations, existing conditions, and required modifications in each building. They provide the technical details necessary for accurate bidding, project planning, and execution, including phasing and infection control measures.

Form / Attachment / Pricing Sheet

This document contains electrical drawings and specifications for the "Elevator Upgrade" project at the VA facility located at 3001 Green Bay Rd, North Chicago, IL 60064. It details the "100% Construction Documents" phase, including demolition and new work plans for electrical systems across multiple buildings (B04, B07, B131, B133CA, B195, B66).

• Electrical Floor Plans: Demolition and new work plans for various buildings, showing existing and proposed electrical layouts.
• Electrical One-Line Diagrams: Schematics illustrating the power distribution system for specific buildings.
• Enlarged Floor Plans: Detailed views of specific areas, such as elevator machine rooms and pits.
• Electrical Schedules: Equipment connection schedules, lighting fixture schedules, and feeder schedules.
• General Electrical Notes and Symbols: Standard information regarding electrical symbols, abbreviations, and general installation requirements.

This document is crucial for bidders to understand the scope of electrical work required for the elevator upgrade project. It provides detailed information on existing conditions, proposed new installations, power distribution, and specific requirements for electrical components and systems across multiple buildings within the facility. Bidders will use these drawings and specifications to prepare their proposals, estimate costs, and plan their execution of the electrical work.

Form / Attachment / Pricing Sheet

This document is a "Sheet List" that provides a comprehensive index of all architectural, mechanical, and electrical drawings associated with the N Chicago Elevator Upgrades project. It serves as a guide for bidders to identify and locate specific drawings relevant to their scope of work.

• General: Cover Sheet.
• Architectural: Lists drawings related to phasing, life safety, demolition, and enlarged plans for various building levels (basement, first, second, third, fourth, penthouse, roof), as well as elevator panel references.
• Mechanical: Includes symbols and abbreviations, demolition plans, overall mechanical plans for different building levels, enlarged mechanical plans, and mechanical schedules and details.
• Electrical: Contains symbols and abbreviations, demolition plans, overall electrical plans for various building levels, enlarged electrical plans, one-line diagrams, and electrical schedules.

This sheet list is crucial for bidders to understand the full scope of the project's design and to ensure they have accessed all relevant drawings for accurate bidding. It helps in navigating the various drawing sets for different disciplines and building areas, facilitating a thorough review of the project requirements.

Form / Attachment / Pricing Sheet

This document is a "Specification Book" for an "Elevator Upgrade" project at the Captain James A. Lovell FHCC VA in North Chicago, IL. It was prepared by Specialized Engineering Solutions and dated October 3, 2025. It details the VA A&E Contract and Task Order information, along with the VA Project and SES Project numbers.

The document contains a "Seals Page Design Professionals of Record" listing the architectural, mechanical, and electrical design professionals and their license numbers. It also includes a "Table of Contents" that outlines various divisions and sections of the specification book, ranging from "General Requirements" to "Electrical" and "Fire Detection and Alarm" systems. The "List of Drawing Sheets" section provides a comprehensive list of architectural, mechanical, and electrical drawings associated with the project.

This document serves as a detailed specification book for the elevator upgrade project. Bidders will need to review these specifications and drawings to understand the full scope of work, including the types of materials, installation requirements, and performance standards for the elevator system and associated electrical, mechanical, and fire suppression systems. It is crucial for bidders to understand the detailed requirements for each component and system to ensure compliance with the contract and to accurately prepare their proposals.

Solicitation / RFP / RFQ

This is a Request for Proposals (RFP) for the modernization of elevators at the Captain James A. Lovell Federal Health Care Center in North Chicago, IL. The project involves general construction, alterations, labor, material, and equipment to upgrade elevator equipment and electrical systems. The estimated magnitude of construction is between $5,000,000 and $10,000,000.

• Modernization of elevator equipment and electrical systems.

• Provision of all necessary tools, equipment, materials, labor, supervision, and personnel.

• Compliance with attached specifications and drawings.

• Adherence to a one-year warranty period as per FAR 52.246-21.

• Contract Type: Firm-Fixed-Price.

• NAICS Code: 238290 (Other Building Equipment Contractors).

• PSC Code: J035 (Maintenance, Repair, and Rebuilding of Equipment - Service and Trade Equipment).

• Proposals are due by 2:00 PM EDT on April 21, 2026.

• Submission is via email to Sheila Vickers (sheila.vickers@va.gov) and Joelle Mascarenas (joelle.mascarenas@va.gov).

• Proposals must be submitted in three separate e-mails (Volume I Technical, Volume II Price, Volume III Administrative), each as a searchable PDF.

• Evaluation Method: Lowest Price Technically Acceptable (LPTA).

• Technical proposals will be evaluated on a pass/fail basis for Acceptability.

• Key deadlines: Technical questions due by April 7, 2026, 2:00 PM ET.

• This procurement is a 100% set-aside for Service-Disabled Veteran-Owned Small Business (SDVOSB) concerns.

• Offerors must be certified as SDVOSBs by the U.S. Small Business Administration (SBA) and listed in the SBA certification database at the time of proposal submission and award.

• A site visit is scheduled; information is in Attachment 13.

• Bid Guarantee (SF 24) is required, not less than 20% of the proposal price, not to exceed $3,000,000.

• Performance Bond (SF 25) and Payment Bond (SF 25A) will be required upon award.

Solicitation / RFP / RFQ

This is a solicitation for a design-bid-build NRM construction project (#556-24-115) for Elevator Upgrades at the Captain James A. Lovell Federal Health Care Center in North Chicago, IL. The Department of Veterans Affairs (VA), Program Contracting Activity Central (PCAC) anticipates awarding a single firm-fixed-price contract.

• Update elevators P4, P5, and S6 in building 131.

• Update elevator P21 in building 66.

• Update elevator P22 in building 7.

• Update elevator P23 in building 4.

• Update elevators P25 & P26 in building 195.

• Update cart lifts in OR/Sterile Processing in building 133/133CA.

• All work will be performed in accordance with design information, specifications, and documents provided by the VA.

• Contract Type: Firm-Fixed-Price

• Period of Performance: Approximately 548 calendar days from Notice to Proceed.

• Estimated Magnitude of Construction: Between $5,000,000 and $10,000,000.

• The solicitation will be issued as a Request for Proposals (RFP) in accordance with FAR part 15.

• Evaluation will be conducted using Lowest Price Technically Acceptable (LPTA) procedures.

• Solicitation issuance is anticipated in late February/early March 2026.

• All questions must be submitted in writing via email to Sheila.Vickers@va.gov.

• This solicitation is a total Service-Disabled Veteran-Owned Small Business (SDVOSB) set-aside.

• Offers from other than SDVOSB concerns will not be considered.

• Applicable NAICS Code: 238290 with a size standard of $22.0 million.

• This notice is not a request for competitive offers.

• Contact Specialist: Sheila Vickers (sheila.vickers@va.gov, 813-816-7155 ext. 100434).