J035--Planned Maintenance (PM) Inspections on Backup Generators
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA), Alexandria VA Medical Center (VAMC) in Pineville, LA, has issued a Sources Sought Notice to identify potential vendors capable of providing Planned Maintenance (PM) Inspections on Backup Generators. This market research aims to define the procurement strategy for a future solicitation. Responses are due by April 27, 2026, at 10:00 A.M. Central Time.
Scope of Work
The requirement is for non-personal services, where the contractor will furnish all labor, parts/supplies, transportation/travel, trained personnel, and management. Key services include:
- Annual PM inspections covering comprehensive checks on generators, controls, engines, batteries, governors, and exhaust systems.
- Annual changing of engine lubricating oil and oil filters.
- Inspection and replacement of air and fuel filters as needed.
- Remote starting of main backup generators and trailer-mounted generators.
- Reporting on completed work and identified action items.
Contract & Timeline
- Opportunity Type: Sources Sought Notice (not a solicitation or request for competitive quotes).
- Anticipated Performance: Annual PM inspections, beginning January 2026, with servicing to be completed by September 30th each calendar year.
- Response Due: April 27, 2026, 10:00 A.M. (Central Time).
- Published: April 22, 2026.
Eligibility & Submission
- Set-Aside: Small Business Concerns are encouraged to provide responses.
- NAICS Code: 811310 (Commercial and Industrial Machinery and Equipment Repair and Maintenance) with a $12.5 million small business size standard.
- Registration: Prospective contractors must be registered in the System for Award Management (SAM).
- Submission Requirements: Interested parties should submit estimated market research pricing along with clear and convincing capability documentation. This documentation should detail the prospective contractor's ability and experience to support the requirement.
- Submission Format: Responses are limited to 8 pages (8.5 x 11 inches, 12-point font, 1-inch margins) in Microsoft Word or PDF format.
- Submission Method: Email to jeneice.matthews@va.gov with the subject line: "Sources Sought 36C25626Q0697 PM Inspections on Backup Generators Alexandria VAMC."
Additional Notes
Information provided will be used solely by Alexandria VAMC for market research. The VA will not be responsible for any costs incurred by interested parties in responding to this notice. Responses should be marked as "Proprietary Information" if sensitive.