J035--Real-Time Location System (RTLS) Remediation MEDVAMC

Performance Work Statement (PWS)

To restore, install, and configure missing or damaged information technology infrastructure devices at the Michael E. DeBakey VA Medical Center to ensure full functionality and support clinical operations, administrative functions, security systems, and enterprise network services.

• Replace, install, configure, and validate network switches, wireless access points, routers, firewalls, structured cabling, optics, rack equipment, and power protection systems.

• Comply with OEM specifications and VA technical standards.

• Evaluate existing infrastructure, identify damaged/missing components, and perform hardware replacement and restoration.

• Configure devices with VA-provided settings, integrate into monitoring tools, and validate wireless provisioning.

• Restore structured cabling, including replacing damaged copper/fiber, re-terminating, testing, and certifying cable connections.

• Expand infrastructure capacity in specific areas (nurse stations, high-dependency departments) and ensure power redundancy, PoE capacity, and wireless saturation.

• Integrate restored infrastructure with VA systems such as Active Directory, NAC, wireless controllers, and SIEM/SOC platforms.

• Network device operational status: 100% online and reachable.

• Port-level functionality: >= 98% pass rate for data, PoE, and link speeds.

• Wireless testing: >= 95% coverage success.

• Cable compliance: 100% pass rate on certification tests.

• Device uptime baseline: >= 99% availability after 30-day stabilization.

• Documentation accuracy: 100% of devices labeled, mapped, and included in as-built package.

• Not explicitly stated, but implies work across the main hospital campus.

• Contractor must provide all labor, materials, equipment, tools, and services.

• Compliance with OEM hardware/software requirements and authorized access to OEM tools.

• Work must conform to applicable Federal, State, and Local requirements (AAMI, JCAHO, NFPA-99, CDRH, AHA, IEEE, UL, OSHA, CAP, VAMC SOPs).

• Standard hours of performance: Monday-Friday 8:00 AM – 6:00 PM CST, excluding federal holidays.

• Personnel must be OEM-certified by Centrak with >= 2 years of RTLS experience.

• Contractor liable for losses due to significant system downtime caused by performance issues.

• Strict adherence to privacy and security regulations regarding VA systems and data.

• Submit full as-built documentation, port maps, test results, rack elevations, network diagrams, and configuration backups.

Sources Sought / Request for Information (RFI)

This notice is a Sources Sought (SS) / Request for Information (RFI) only and is NOT a Request for Quote, Proposal, or Bid. It is not a solicitation and does not commit the Government to a contract. The Department of Veterans Affairs (VA) is seeking information to identify potential sources for a Real-Time Location System (RTLS) Remediation requirement at the Michael E. DeBakey VA Medical Center. This information will aid in defining the procurement strategy, which may include a set-aside, sole source, or unrestricted approach.

• The requirement includes Supplies and Services related to RTLS Remediation.

• A Draft Performance Work Statement (PWS) is attached for details.

• The anticipated Small Business Administration (SBA) size standard for NAICS code 541512 is $34 Million.

• Responses are due by 4:00 PM (CST) on Tuesday, June 16, 2026.

• Responses should be submitted via email to steven.berkeley@va.gov with the subject line: "Real-Time Location System (RTLS) Remediation NO SOLICITATION EXISTS AT THIS TIME."

• The VA does not accept grey market items; vendors must attach evidence of authorized distributor/Certified Partner status and access to Original Equipment Manufacturer (OEM) parts.

• Small Business Concerns are encouraged to respond.

• Vendors must answer specific questions regarding manufacturing location, business size (Small/Large), compliance with the Non-Manufacturer Rule (NMR), and authorized distribution status.

• Vendors must also indicate if they are available under any Government Wide Agency Contract (GWAC), GSA Schedule, IDIQ, or BPA, and provide contract numbers if applicable.

• Information submitted is voluntary and will be used solely for Market Research.

• The VA will not pay for information requested or costs incurred in developing responses.

• Restrictive or proprietary markings should not be used in responses.

• If a solicitation is released, it will be synopsized on Federal Contract Opportunities or GSA.

• Contact: Steven A. Berkeley (steven.berkeley@va.gov)

Solicitation / RFP / RFQ

This document is a "Sources Sought" notice and includes a "Draft PWS" for Real-Time Location System (RTLS) Remediation at the Michael E. DeBakey VA Medical Center (MEDVAMC). It serves to gather information on potential sources for this requirement.

The primary focus is on RTLS Remediation. Specific details regarding the scope of work, tasks, and deliverables are expected to be found in the attached "Draft PWS_ RTLS Remediation".

• Solicitation Number: 36C25626Q0904

• Product Service Code (PSC): J035

• NAICS Code: 541512

• Response Date/Time/Zone: 06-16-2026 16:00 CENTRAL TIME, CHICAGO, USA

• Further details on submission requirements and evaluation criteria are likely within the attached documents.

Information regarding set-aside or specific eligibility requirements is not explicitly detailed in this summary but may be present in the full solicitation documents.

• Attachments Referenced:
  • Sources Sought - RTLS Remediation - MEDVAMC
  • Draft PWS_ RTLS Remediation
• Contracting Office: Department of Veterans Affairs, Network Contracting Office 16, Houston, TX.
• Point of Contact: Steven A. Berkeley (Steven.berkeley@va.gov)