J036--El Paso Elevator Maintenance Service

Amendment / Modification

This amendment provides responses to technical questions previously submitted by potential bidders regarding the El Paso Elevator Maintenance Service solicitation (RFQ 36C25726Q0310).

• Testing Requirements: Clarifies that annual testing is no-load testing, and references specific sections (24-29) that detail various testing and inspection requirements, including annual load tests and five-year load tests.
• Training & Site Requirements: Confirms that all personnel must be properly trained and certified, with training commensurate with their job description and certification requirements. Training responsibilities lie with the contractor. No vaccinations or medical clearances are currently required for site access, but vendors must comply with VA/federal guidelines.
• Incumbent Contractor: Identifies Elevated Technologies Incorporated as the incumbent.
• Contract Number: States the current contract number is 36C25721P0897.
• Routine Maintenance Scope: Clarifies that deficiencies identified at any time and requested, or those falling outside the scope of routine maintenance (e.g., door actuator replacement), are not covered under routine maintenance. Such items require reporting to the COR and approval by the Contracting Officer.

This amendment does not appear to change the proposal submission deadline or other key submission requirements, but bidders should review the clarifications to ensure their proposals accurately address all requirements.

Amendment / Modification

This amendment makes the following changes to the solicitation:

• Revised Scope of Work: A revised copy of the scope of work is provided, with changes highlighted.

• Site Visit Time Change: The time for the site visit has been changed from 9 AM CDT to 9 AM MDT.

• Scope of Work

• The changes to the scope of work may impact proposal preparation. Bidders should review the revised SOW carefully.

• The site visit time has been adjusted.

Solicitation / RFP / RFQ

This document is a Wage Determination (WD 2015-5229, Revision 28, dated 12/03/2025) for the Texas counties of El Paso and Hudspeth, issued under the Service Contract Act. It establishes the minimum wage rates and fringe benefits required for various occupations performing contract work in this geographic area.

The document lists numerous occupational codes and corresponding minimum hourly wage rates. It also specifies required fringe benefits, including:

• Health & Welfare: $5.55 per hour (up to 40 hours/week, or $222.00/week, or $962.00/month).
• Health & Welfare EO 13706: $5.09 per hour (up to 40 hours/week, or $203.60/week, or $882.27/month).
• Vacation: 2 weeks after 1 year, 3 weeks after 5 years, 4 weeks after 15 years of service.
• Holidays: A minimum of eleven paid holidays per year.
• Hazardous Pay Differential: An 8% differential for high-hazard work (ordnance, explosives) and a 4% differential for low-hazard work.
• Uniform Allowance: Contractors must provide uniforms or reimburse employees for costs, with a minimum reimbursement of $3.35 per week for cleaning/maintenance if required.

This is a wage determination, not a full solicitation. It provides the baseline labor costs for contracts awarded under the Service Contract Act in the specified area. The period of performance is tied to the contract award date and the revision date of the wage determination (12/03/2025).

This document does not contain proposal submission or evaluation criteria. It is a prerequisite for bidding on covered contracts, ensuring fair labor standards.

This document applies to all contracts subject to the Service Contract Act in the specified counties. It does not specify set-aside requirements.

• Executive Order 13706 (Paid Sick Leave) and Executive Order 13658 (Minimum Wage) are noted as applicable to covered contracts.
• The Service Contract Act Directory of Occupations is referenced for job duty definitions.
• A conformance process is outlined for classifying employees not explicitly listed in the wage determination.

Form / Attachment / Pricing Sheet

This document is the VAAR 852.219-75 VA Notice of Limitations on Subcontracting—Certificate of Compliance for Services and Construction (JAN 2023) (DEVIATION). It requires offerors to certify their compliance with subcontracting limitations if awarded a contract.

• Services Contract: Offeror certifies they will not pay more than 50% of the contract amount to firms that are not certified SDVOSBs or VOSBs. Work further subcontracted by a similarly situated certified SDVOSB/VOSB subcontractor counts towards this limit. Other direct costs may be excluded under specific conditions.
• General Construction Contract: Offeror certifies they will not pay more than 85% of the contract amount to firms that are not certified SDVOSBs or VOSBs. Cost of materials are excluded.
• Special Trade Construction Contractors: Offeror certifies they will not pay more than 75% of the contract amount to firms that are not certified SDVOSBs or VOSBs. Cost of materials are excluded.
• Acknowledgement of Penalties: Offerors acknowledge that false certifications are subject to criminal, civil, or administrative penalties under Title 18, United States Code, Section 1001.
• Compliance Verification: The VA may require documentation (invoices, subcontracts) to verify compliance at any time during performance and upon completion.
• Cooperation: Offerors agree to cooperate fully and provide requested documents.
• Certification Section: A section for the offeror to complete, sign, and return, certifying compliance with subcontracting limitations.

This is a mandatory certification. Offerors must complete, sign, and return this form with their bid, quotation, or proposal. Failure to provide this certification will render the offer ineligible for evaluation and award.

Solicitation / RFP / RFQ

This solicitation is for a comprehensive elevator maintenance service contract for the eight (8) existing passenger elevators at the El Paso Veterans Affairs Health Care System (EPVAHCS). The contract aims to ensure the elevators are maintained in continuous use at their initial performance ability.

• Furnish inspection, maintenance, and repair services for all eight passenger elevators.

• Provide all necessary material, labor, lubricants, hydraulic fluids, supervision, tools, shipping, and travel.

• Adhere to industry standards including ASME A17.1, ASME A17.2, ASME A17.3, and ANSI/NPA 70.

• Maintain diagnostic equipment, post check charts, and perform safety tests.

• Submit monthly service reports prior to billing.

• Provide a one (1) year warranty covering parts, labor, materials, and transportation.

• Contract Type: Solicitation/Contract/Order for Commercial Products and Commercial Services.

• Period of Performance: One base year with four (4) additional 1-year optional renewal periods.

• Estimated Value: Not explicitly stated, but includes pricing for base year and four option years.

• Offer Due Date: April 20, 2026, 10 AM CDT.

• Submission Instructions: Offers must be submitted by the Due Date/Time specified in Block 8 of the Standard Form (SF) 1449 directly to the Contracting Officer via email.

• Evaluation Criteria: Best value selection using Comparative Analysis, considering Technical Approach, Past Performance, and Price. The government may select an offer other than the lowest price if it provides additional benefit.

• This acquisition is set aside for Small Business.

• NAICS Code: 238290 with a size standard of $22 Million.

• A site visit is scheduled for March 30, 2026, at 9 AM CDT.

• Technical questions are due by 12 PM CDT on April 03, 2026.

• Offerors must submit a Capability Statement not exceeding five pages.

• Key personnel and subcontractor information must be provided.