J036--Pneumatic Tube system Upgrade
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA), specifically Network Contracting Office (NCO) 9, is conducting market research through a Sources Sought Notice (SSN) to identify qualified firms for a Pneumatic Tube System Upgrade at the James H. Quillen VA Medical Center in Mountain Home, TN. This effort aims to replace and upgrade the existing pneumatic tube station components. The government intends to issue a firm-fixed-price purchase order. Responses are due by May 22, 2026, at 5:00 PM EST.
Scope of Work
This requirement involves providing and installing upgrades to the pneumatic tube station across buildings 200, 204, and 77. Key tasks include:
- Removal and disposal of 22 existing station controls and installation of 22 new station upgrade packages.
- Removal and disposal of 2 blower control assemblies and installation of 2 new blower control package units.
- Installation of 12 transfer unit upgrade packages, including a standalone virtual server not connected to the VA Network.
- All upgrades must meet or exceed existing components and equipment, ensuring proper fit within the available space without requiring further government expense for modifications.
- A one-year warranty on all provided components is required. The system involves Swiss log 6-inch pneumatic tube stations, typically part of the Trans Logic system, designed for high-capacity transport of medical supplies.
Contract & Timeline
- Opportunity Type: Sources Sought (Market Research)
- Anticipated Contract Type: Firm-Fixed-Price Purchase Order
- NAICS Code: 334513 (Instruments and Related Products Manufacturing for Measuring, Displaying, and Controlling Industrial Process Variables) with a 750-employee size standard.
- Place of Performance: James H. Quillen VA Medical Center, Mountain Home, TN 37684.
- Response Due: May 22, 2026, 5:00 PM EST.
- Published: May 12, 2026.
Eligibility & Set-Aside
This is a market research effort to determine the procurement method. Based on responses, the requirement may be set-aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSBs), Veteran-Owned Small Businesses (VOSBs), small businesses, or procured through full and open competition. Respondents claiming SDVOSB or VOSB status must be registered and verified in the SBA Small Business Search. All interested parties must be registered in the System for Award Management (SAM).
Submission & Evaluation
Interested parties should submit capability statements electronically to Kristie.Collins@va.gov. Responses must not exceed 4 pages and should include:
- Organization details (name, address, POC, email, website, phone).
- Business size/type (e.g., small, SDVOSB, VOSB) under NAICS 334513, CAGE Code, and SAM UEI.
- Tailored capability statements with supporting documentation. Submissions should be in Microsoft Word or Adobe PDF format. The government will evaluate market information to assess capacity for scope, successful implementation, quality control, performance, and firm-fixed-price contract execution. Telephone inquiries will not be accepted.