J039--SPS Instrument Repair & Maintenance (VA-26-00025873)

Solicitation / RFP / RFQ

This is a Request for Quotation (RFQ) for Surgical Instrument Maintenance, Repairs, Testing, and Inspection Services to support the St. Cloud VA Health Care System. The services include preventative maintenance (PM) for reusable medical devices and genesis containers, repair, sharpening, refurbishment, and assessment for replacement. A one-time inventory of all surgical and clinical instruments is also required at the beginning of the contract to establish a PM schedule.

• Onsite preventative maintenance (PM) and repair services for surgical instruments and trays.

• Sharpening, adjusting, aligning, refurbishing, calibrating, cleaning, stain removal, polishing, oiling, and replacing parts of various surgical instruments.

• Repair and maintenance of surgical case carts.

• On-site in-service and education provided annually.

• Compliance with ANSI/AAMI ST-79:2010 Part 7.7, CDC regulations, HSPA, AORN, APIC, and manufacturer's Instructions for Use (IFU).

• ISO-9001 certification or progress towards certification.

• Minimum of 5 years of experience providing similar services.

• Provision of 3 customer references.

• A mobile repair unit capable of performing on-site PM services.

• Contract Type: Single Award, Firm Fixed Price Service Contract.

• Period of Performance: 1 Base Year with 4 Option Years.

• All technical questions are due by April 17, 2026, at 5:00 PM CST.

• Quotes are due by April 24, 2026, at 5:00 PM CST.

• Quotes must be submitted electronically via email to amanda.patterson-elliott@va.gov.

• Evaluation will be based on a lowest-priced technically acceptable (LPTA) basis.

• Evaluation Factors: Technical Capability, Past Performance, and Price.

• This acquisition is a small business set-aside.

• NAICS Code: 811210 (Electronic and Precision Equipment Repair and Maintenance).

• Size Standard: $34 Million.

• The solicitation includes numerous FAR and VAAR clauses and provisions covering contract terms, conditions, security, and submission requirements.

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation for commercial items prepared in accordance with FAR Subpart 12.6, using FAR Part 13 (Simplified Acquisition Procedures). The Department of Veterans Affairs (VA) is seeking quotes for SPS Instrument Repair & Maintenance services for the VA St. Cloud VA Health Care System.

• SPS Instrument Repairs and Maintenance services.

• Specific contract line items, quantities, and units of measure are detailed within the attached solicitation documentation.

• The VA anticipates awarding one firm-fixed-price contract.

• The period of performance is not explicitly stated but is implied to be for the duration of the contract award.

• This solicitation (RFQ 36C26326Q0558) is issued as a request for quotes.

• Quotes are due via email to amanda.patterson-elliott@va.gov by 04-24-2026, 5:00pm Central Time.

• Offerors must be registered and current in the System for Award Management (SAM) database at the time of offer.

• Quotes will only be accepted from responsible contractors.

• FAR provisions 52.212-1, 52.212-2, and 52.212-3 apply and are detailed within the attached solicitation document.

• FAR clauses 52.212-4 and 52.212-5 apply and are included within the attached solicitation document.

• This procurement is a total set-aside for Service Disabled Veteran Owned Small Businesses (SDVOSB).

• The applicable NAICS code is 811210 with a size standard of $34 million.

• Technical questions are due via email only to amanda.patterson-elliott@va.gov no later than 04-17-2026, 5:00pm CST.

• The Defense Priorities and Allocations System (DPAS) does not apply.

• The solicitation document and incorporated provisions and clauses are effective through Federal Acquisition Circular (FAC) 2025-07.

• The place of performance is the Department of Veterans Affairs, St. Cloud VA Health Care Systems, 4801 Veterans Dr, St. Cloud, MN 56303, USA.