J039--SPS Instrument Repair & Maintenance (VA-26-00025873)

Solicitation / RFP / RFQ

This document is a solicitation for SPS Instrument Repair & Maintenance under solicitation number 36C26326Q0558. The contract is for Product Service Code J039 and NAICS Code 811210.

Details regarding specific repair and maintenance tasks for SPS instruments are not fully provided in this excerpt. Bidders should refer to the full solicitation document for comprehensive requirements.

This appears to be related to an award made under a previous solicitation (Award Number 36C26326P0426) for $56,000.00, awarded on 05-04-2026 to AMERICAN SURGICAL INSTRUMENT REPAIR LLC. The original solicitation details for 36C26326Q0558 are not fully present in this text.

Submission and evaluation criteria are not detailed in the provided text. Interested parties should consult the full solicitation document.

The opportunity is set aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSBC).

Contracting Office is Network Contracting Office 23, located in Coralville, IA (ZIP 52241). The Point of Contact is Amanda Patterson-Elliott, Contract Specialist, at amanda.patterson-elliott@va.gov or 319-688-3578.

Amendment / Modification

This amendment (0001) to Solicitation 36C26326Q0558 serves to publicize questions submitted by potential offerors and the Government's corresponding answers.

• Serialized Devices: Clarifies that the contract will be a firm fixed price for preventative maintenance and repair services, not NTE or T&M, and that the Government will not provide a current inventory count of serialized devices. Offerors are directed to an attached spreadsheet for information.
• On-Site Tray Maintenance: The Government estimates one (1) to two (2) days per month are historically required for tray preventative maintenance at St. Cloud VAMC.
• Case Carts: The Government states it does not have data available for caster and work completed in the last 1-2 years. Offerors are directed to an attached spreadsheet for the current number of surgical case carts in service and their make/model.
• OEM Requirement: Clarifies that the Government's intent is for contractors to utilize OEM authorized replacement parts and OEM approved repair processes, including OEM or OEM authorized third-party service, without necessarily holding dealer/distributor status for each OEM. An attached document provides Serialized Inventory for SPS.

This amendment provides clarifications that may impact how offerors price their proposals and understand the scope of work. No changes to proposal deadlines are indicated.

Form / Attachment / Pricing Sheet

This document appears to be an inventory list of medical equipment, categorized by specialty (Orthopedic, ENT, Urology, Dental Handpiece, Case Carts). It details specific items, their catalog numbers, and quantities. Bidders may use this as a reference for potential equipment needs or to understand the types of items associated with the opportunity.

• Orthopedic: Lists various Stryker and Smith and Nephew surgical instruments and systems, including saws, drills, shavers, and arthroscopes.
• ENT: Details Olympus rigid telescopes and camera heads for Ear, Nose, and Throat procedures.
• Urology: Includes Olympus camera heads, cystourethroscopes, nephroscopes, and related accessories, as well as 3M steam chemical integrators.
• Dental Handpiece: Lists various dental handpieces and motors from Midwest, Bien Air, Impact/Quiet Air, Dentsply, and Adec.
• Case Carts: Specifies Pedigo Case Carts with different model numbers and quantities.

This inventory provides a detailed breakdown of specific medical equipment and their associated catalog numbers. Bidders may need to reference this list to ensure they can supply the specified items, understand the scope of potential equipment procurement, or use it as a basis for pricing if this is a required attachment for a solicitation.

Questions & Answers / Clarifications

This document provides clarifications and answers to vendor questions regarding Solicitation 36C26326Q0558 for SPS Instrument Repair & Maintenance at the St. Cloud VA Medical Center.

• Serialized Devices Inventory: The government will not provide a current inventory count of serialized devices broken out by category, make, and model. The government is not establishing a separate CLIN for serialized device send-out repairs (NTE or T&M) or a capitated serialized device CLIN. This is a firm-fixed-price contract for preventative maintenance and repair services.
• On-Site Tray Maintenance: The government estimates one (1) to two (2) days per month will be required for on-site tray preventative maintenance at St. Cloud VAMC.
• Case Carts Inventory: The current number of surgical case carts in service is attached in a spreadsheet. The government does not have historical data available for caster replacement or work completed on case carts in the last 1-2 years. The make/model of case carts in service is also attached in a spreadsheet.
• OEM Requirement Clarification: The government's intent is not that the contractor must be the OEM or authorized dealer/distributor for every instrument manufacturer. The contractor may utilize OEM authorized replacement parts and documented OEM-approved repair processes, including OEM or OEM-authorized third-party service, without holding dealer/distributor status for each OEM.

These clarifications address vendor concerns regarding inventory visibility, on-site presence, and OEM authorization requirements. The contract remains a firm-fixed-price requirement. Key attachments referenced include "Amendment 36C26326Q0558 0001" and "Serialized Inventory for SPS."

Solicitation / RFP / RFQ

This is a Request for Quotation (RFQ) for Surgical Instrument Maintenance, Repairs, Testing, and Inspection Services to support the St. Cloud VA Health Care System. The services include preventative maintenance (PM) for reusable medical devices and genesis containers, repair, sharpening, refurbishment, and assessment for replacement. A one-time inventory of all surgical and clinical instruments is also required at the beginning of the contract to establish a PM schedule.

• Onsite preventative maintenance (PM) and repair services for surgical instruments and trays.

• Sharpening, adjusting, aligning, refurbishing, calibrating, cleaning, stain removal, polishing, oiling, and replacing parts of various surgical instruments.

• Repair and maintenance of surgical case carts.

• On-site in-service and education provided annually.

• Compliance with ANSI/AAMI ST-79:2010 Part 7.7, CDC regulations, HSPA, AORN, APIC, and manufacturer's Instructions for Use (IFU).

• ISO-9001 certification or progress towards certification.

• Minimum of 5 years of experience providing similar services.

• Provision of 3 customer references.

• A mobile repair unit capable of performing on-site PM services.

• Contract Type: Single Award, Firm Fixed Price Service Contract.

• Period of Performance: 1 Base Year with 4 Option Years.

• All technical questions are due by April 17, 2026, at 5:00 PM CST.

• Quotes are due by April 24, 2026, at 5:00 PM CST.

• Quotes must be submitted electronically via email to amanda.patterson-elliott@va.gov.

• Evaluation will be based on a lowest-priced technically acceptable (LPTA) basis.

• Evaluation Factors: Technical Capability, Past Performance, and Price.

• This acquisition is a small business set-aside.

• NAICS Code: 811210 (Electronic and Precision Equipment Repair and Maintenance).

• Size Standard: $34 Million.

• The solicitation includes numerous FAR and VAAR clauses and provisions covering contract terms, conditions, security, and submission requirements.

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation for commercial items prepared in accordance with FAR Subpart 12.6, using FAR Part 13 (Simplified Acquisition Procedures). The Department of Veterans Affairs (VA) is seeking quotes for SPS Instrument Repair & Maintenance services for the VA St. Cloud VA Health Care System.

• SPS Instrument Repairs and Maintenance services.

• Specific contract line items, quantities, and units of measure are detailed within the attached solicitation documentation.

• The VA anticipates awarding one firm-fixed-price contract.

• The period of performance is not explicitly stated but is implied to be for the duration of the contract award.

• This solicitation (RFQ 36C26326Q0558) is issued as a request for quotes.

• Quotes are due via email to amanda.patterson-elliott@va.gov by 04-24-2026, 5:00pm Central Time.

• Offerors must be registered and current in the System for Award Management (SAM) database at the time of offer.

• Quotes will only be accepted from responsible contractors.

• FAR provisions 52.212-1, 52.212-2, and 52.212-3 apply and are detailed within the attached solicitation document.

• FAR clauses 52.212-4 and 52.212-5 apply and are included within the attached solicitation document.

• This procurement is a total set-aside for Service Disabled Veteran Owned Small Businesses (SDVOSB).

• The applicable NAICS code is 811210 with a size standard of $34 million.

• Technical questions are due via email only to amanda.patterson-elliott@va.gov no later than 04-17-2026, 5:00pm CST.

• The Defense Priorities and Allocations System (DPAS) does not apply.

• The solicitation document and incorporated provisions and clauses are effective through Federal Acquisition Circular (FAC) 2025-07.

• The place of performance is the Department of Veterans Affairs, St. Cloud VA Health Care Systems, 4801 Veterans Dr, St. Cloud, MN 56303, USA.