J041--36C25526Q0174 | ICE MACHINE MAINTENANCE Topeka VA Medical Center EKHS
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA), specifically VISN 15 Network Contracting Office, is conducting a Request for Information (RFI)/Sources Sought to identify qualified sources for ice machine maintenance, repair, and cleaning services at the Topeka VA Medical Center in Topeka, KS. This market research aims to gather information for future acquisition decisions. Responses are due by February 13, 2026, at 17:00 CST.
Scope of Work
The requirement includes comprehensive maintenance services for ice machines, adhering to manufacturer recommendations. Key tasks involve:
- Quarterly Preventive Maintenance: Thorough cleaning, descaling, and sanitizing of ice machines.
- Sanitation: Sanitizing machines after cleaning or when the evaporator is free of ice, following manufacturer instructions.
- Supplies & Personnel: The contractor must provide all necessary supplies, materials, tools, equipment, and supervision. The VA will supply water filters.
- Qualified Technicians: Personnel must be fully qualified, competent, certified, and possess Environmental Protection Agency (EPA) refrigerant certification cards.
- Compliance: Services must meet manufacturer specifications, Federal Regulations, National Electric Code (NEC), Life Safety Code (LSC), Joint Commission (JC), and VA Regulations. A list of 35 ice machines across various buildings at the Topeka VA Medical Center and Junction City CBOC is provided.
Contract & Timeline
- Type: Request for Information (RFI) / Sources Sought (for planning purposes only, not a solicitation).
- NAICS: 811310 (Other Repair and Maintenance).
- Set-Aside: Not yet determined; responses will inform potential set-aside decisions.
- Response Due: February 13, 2026, at 17:00 CST.
- Published: January 28, 2026.
Evaluation
Responses will be used by the Government to gain knowledge of potential qualified sources and their size classification relative to NAICS 811310. This information will aid in making appropriate acquisition decisions and may lead to a future solicitation announcement.
Additional Notes
This RFI is for information and planning purposes only and does not constitute a solicitation or a binding contract. Responders are responsible for all associated expenses. Interested parties must provide their UEI, business size status (e.g., SDVOSB, VOSB, HUBZone, WOSB, Large Business), confirmation of small business status under NAICS 811310, licensing details (including EPA refrigerant certification), intent to meet subcontracting limitations (if applicable), FSS/federal contract information, and detailed capabilities. Responses must be submitted via email to Lisa Fischer at Lisa.Fischer1@va.gov. Telephone responses will not be accepted.