J041--8th Floor Cook Exhaust Fan Replacement (VA-26-00024303)

Solicitation / RFP / RFQ

This document is a combined synopsis/solicitation for commercial items related to the "8th Floor Cook Exhaust Fan Replacement" for the VA Nebraska/Western Iowa Health Care System. The solicitation has been cancelled to reevaluate solicitation provisions and specifications.

This document does not detail specific requirements as it is a cancellation notice. The original opportunity involved Cook Exhaust Vent Replacement Services.

Not applicable due to cancellation.

Not applicable due to cancellation.

This opportunity was previously set aside by the SBA.

Contact John Milroy, Contract Specialist, at John.milroy@va.gov for information regarding this solicitation. The original response date was January 23, 2026, 12:00 PM Central Time.

Amendment / Modification

This amendment (0001) to solicitation 36C26326Q0269 adds pictures and specifications for the installation of the "8th Floor Cook Exhaust Vent Replacement" project.

• The amendment provides additional details and specifications for the installation.

• Bidders should review the new information to ensure their proposals accurately reflect the updated requirements. No changes to proposal deadlines or evaluation factors are mentioned in this amendment.

Solicitation / RFP / RFQ

This solicitation is for the replacement of an 8th Floor Cook Exhaust Fan at the VA Nebraska/Western IA Health Care System - Omaha Division. The project requires specialized equipment and external access for fan replacement.

• Replacement of a 900 CFM exhaust fan.

• The fan must be replaced from the outside of the building.

• An 180 CFM capacity lift will be required.

• The staging area for the lift will be the parking lot near the warehouse.

• Product Service Code: J041

• NAICS Code: 238220

• Place of Performance: VA Nebraska/Western IA Health Care System - Omaha Division, 4101 Woolworth Avenue, Omaha NE 68105-1850.

• Response Date/Time/Zone: 01-20-2026 12:00pm CENTRAL TIME, CHICAGO, USA.

• Set-Aside: SBA

• The solicitation number is 36C26326Q0269.

• Contracting Office Address: DEPARTMENT OF VETERANS AFFAIRS, NETWORK CONTRACTING OFFICE 23, 1303 5TH STREET, SUITE 300, CORALVILLE IA 52241.

• Contracting Officer: Steven Hernandez (Steven.Hernandez3@va.gov).

• A picture is included with specifications in the attached document (36C26326Q0269 0001 wp).

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation for commercial items, prepared in accordance with FAR Subpart 12.6 and conducted using FAR Part 13 (Simplified Acquisition Procedures). The Department of Veterans Affairs (VA) is requesting quotes for the replacement of an 8th Floor Cook Exhaust Fan at the VA Nebraska Western Iowa Health Care System in Omaha, NE. The VA anticipates awarding one firm-fixed-price contract.

• Removal and proper disposal of the existing 900 cfm cook exhaust ventilator.

• Supply and installation of a new 900 cfm Cook Exhaust Fan.

• Provision and installation of all necessary piping, fittings, and components.

• Equipment will need to be boom lifted into place.

• Work is to be performed on a scheduled weekend.

• Compliance with various federal regulations and standards (e.g., FAR, USACE EM 385-1-1, OSHA, NFPA).

• Adherence to strict safety protocols, including Job Hazard Analysis (JHA) and Infection Control Risk Assessment (ICRA).

• Site security requirements, including PIV badge issuance and escorting procedures.

• Contract Type: Firm Fixed Price.

• Period of Performance: Estimated window of 12/29/25 – 01/15/26.

• Place of Performance: VA Nebraska/Western IA Health Care System, Omaha Division, 4101 Woolworth Avenue, Omaha NE 68105-1850, USA.

• Solicitation Number: 36C26326Q0269.

• Response Date/Time/Zone: 01-20-2026, 12:00 PM CENTRAL TIME, CHICAGO, USA.

• Quotes are required to be emailed to Steven.Hernandez3@va.gov.

• FAR provisions 52.212-1, 52.212-2, and 52.212-3 apply and are detailed within the attached solicitation document.

• Technical questions are due via email to Steven.Hernandez3@va.gov no later than 01-20-2026, 12:00 PM CST.

• This procurement is a total set-aside for Small Business (SB).

• Prospective offerors must be registered and current in the System for Award Management (SAM) database.

• NAICS Code: 238220 with a size standard of $19 million.

• Offerors must be responsible contractors.

• The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2025-04.

• Defense Priorities and Allocations System (DPAS) does not apply.