J041--Airflow Testing and Balancing
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA), Network Contracting Office 1 (NCO 1), is conducting market research through a Sources Sought notice to identify qualified sources for Air Testing and Balancing services at the West Haven and Newington VA Medical Centers in Connecticut. This effort aims to gather information on vendors capable of providing quarterly and annual airflow testing, including HEPA filter testing, to ensure compliance with VHA directives and industry standards. Responses are due by February 25, 2026, at 10 AM EST.
Scope of Work
The required services encompass all labor, materials, transportation, parts, and expertise necessary for comprehensive air testing and balancing of HVAC systems. This includes:
- Quarterly and Annual Airflow Testing: To maintain compliance with VHA Directive 1116, ANSI/ASHRAE/ASHE Standard 170-2017, and VHA HEFP HVAC Design Manual.
- Semi-Annual HEPA Filter Testing: Including Dispersed Oil Particulate (DOP) testing.
- Unscheduled/Emergency Service Calls: 24/7 availability for urgent repairs, with a 2-hour acknowledgment and next-day on-site response for non-emergencies.
- Reporting: Detailed written reports with calibration certificates, performance test procedures, statistical data analysis, findings, and recommendations, submitted within 30 calendar days of completion.
Services will be performed at the VA Medical Center West Haven (950 Campbell Avenue, West Haven, CT 06516) and VA Medical Center Newington (555 Willard Avenue, Newington, CT 06111). Scheduled maintenance is to occur Monday through Friday, outside regular business hours (after 5:00 p.m. and before 6:00 a.m.), with a minimum three-week notice.
Contract & Timeline
- Type: Sources Sought (Market Research)
- NAICS Code: 238210 (Plumbing, Heating, and Air-Conditioning Contractors) with a size standard of $16.5 Million.
- Product Service Code: J041 (Maintenance, Repair And Rebuilding Of Equipment: Refrigeration, Air Conditioning, And Air Circulating Equipment).
- Period of Performance: Base contract period from May 1, 2026, to April 30, 2027, with four (4) one-year option periods.
- Response Due: February 25, 2026, 10 AM EST.
- Published: February 18, 2026.
Eligibility & Submission
- Potential Set-Aside: Based on market research, this requirement may be set-aside for SDVOSB, VOSB, Small Businesses, or procured through full and open competition.
- Qualifications: Service providers must be certified members of AABC, NEBB, or TABB, with certified professionals on staff. Technicians must be OEM trained and have satisfactory performance on comparable projects. A field service representative must be located within 200 miles of the VAMCs.
- Submission Instructions: Interested parties must complete the attached Sources Sought Worksheet and may include additional capability information. Responses, not exceeding 8 pages, should be emailed to Tnauri.woodbridge@va.gov.
- Registration: Vendors must be registered in SAM.gov and VISTA.
- Note: This is not a request for quotes; no contract will be awarded from this announcement, and no reimbursement will be provided for responses. Subcontracting requires written permission from the Contracting Officer.