J041--B44 Air Handler Repairs

Form / Attachment / Pricing Sheet

This document appears to be a photograph of an Air Handling Unit (AHU) steam coil, likely provided as an attachment to a solicitation or SOW. Its purpose is to visually represent the existing or required equipment for a potential bidder to assess the scope of work.

• The image shows the internal structure of an AHU, focusing on a section that would house a steam coil.
• Visible elements include metal framing, guide rails, and piping connections.

This visual aid is crucial for bidders to understand the physical context and potential installation or replacement requirements related to the AHU steam coil. It helps in evaluating the complexity of the task, identifying potential access issues, and estimating material and labor needs for proposals.

Form / Attachment / Pricing Sheet

This document is an image attachment related to an opportunity for "AHU-3 Outdoor Air Dampers." It provides a visual reference of the existing conditions or the specific equipment involved.

The image displays the interior of an air handling unit (AHU), showing louvers, ductwork, and air filters. It appears to be a photograph of the "AHU-3" unit.

This visual information can help potential bidders understand the physical context and potential scope of work related to the "AHU-3 Outdoor Air Dampers" opportunity. It may assist in assessing the current state of the equipment and planning for any necessary modifications, replacements, or maintenance.

Form / Attachment / Pricing Sheet

This document appears to be an image of an "AHU-2 Outdoor Air Dampers.pdf" attachment. The visible portion shows a close-up of louvers and what seem to be air filters labeled "FARR 30/30".

• Outdoor air dampers
• Air filters (FARR 30/30)

This attachment likely provides specific details or specifications regarding the outdoor air dampers and associated air filters required for the opportunity. Bidders should review this document to understand the exact type, size, and specifications of the dampers and filters needed to ensure their proposed solution meets the government's requirements.

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation for commercial products and services for Air Handler Repair Services at the White River Junction VA Medical Center. The solicitation is issued as a Request for Quotation (RFQ) and is set-aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSB).

• Steam Coil Replacement for Air Handler 3 (AHU-3).

• Outdoor Air Damper Replacement for Air Handler 2 (AHU-2) and Air Handler 3 (AHU-3).

• Work must be performed within an occupied healthcare facility, requiring adherence to infection control measures (ICRA assessment) and maintaining Life Safety Code (NFPA 101) egress routes.

• Contractor is responsible for site investigation, all materials, debris removal, and repairs to any VA property damaged during work.

• Crane utilization is necessary for steam coil replacement; a detailed Lift Plan must be submitted and approved.

• Contract Type: Firm Fixed Price Quote.

• Period of Performance: Not to exceed sixty (60) calendar days from the Notice to Proceed.

• Estimated Value: Not specified.

• Submission Deadline: February 18, 2026, 5:00 PM Eastern Time.

• Submission Method: Email to Kenya.Mitchell1@va.gov.

• Required Submissions: Firm Fixed Price Quote, completed Limitation of Subcontracting form (VAAR 852.219-75), and a technical capability statement.

• Evaluation Factors: Technical, Past Performance, Price, and Certifications. Award will be made to the responsible vendor whose quotation is technically acceptable and offers the lowest evaluated price.

• Questions Deadline: February 11, 2026, 5:00 PM EST.

• Set-Aside: SDVOSB (Service-Disabled Veteran-Owned Small Business).

• NAICS Code: 236220 (Commercial and Institutional Building Construction) with a small business size standard of $45 Million.

• FSC/PSC Code: J041.

• Referenced Attachments: AHU-2 Nameplate, AHU-2 Outdoor Air Dampers, AHU-3 Nameplate, AHU-3 Outdoor Air Dampers, AHU-3 Steam Coil Nameplate, AHU-3 Steam Coil, FAR 52.212-1, FAR 52.212-2, FAR 852.219-75.

• Registration in System for Award Management (SAM) is required.

Form / Attachment / Pricing Sheet

This document is the "VA Notice of Limitations on Subcontracting—Certificate of Compliance for Services and Construction (JAN 2023) (Deviation)". It requires offerors to certify their compliance with subcontracting limitations as stipulated in the solicitation and resultant contract, in accordance with 38 U.S.C. 8127(1)(2).

• Services Contracts: Offerors must certify that they will not pay more than 50% of the contract amount to firms that are not certified Service-Disabled Veteran-Owned Small Businesses (SDVOSBs) or Veteran-Owned Small Businesses (VOSBs) listed in the SBA database. Work subcontracted by a similarly situated certified SDVOSB/VOSB subcontractor counts towards this limit.
• General Construction Contracts: Offerors must certify that they will not pay more than 85% of the contract amount to non-certified SDVOSBs or VOSBs. Cost of materials are excluded.
• Special Trade Construction Contracts: Offerors must certify that they will not pay more than 75% of the contract amount to non-certified SDVOSBs or VOSBs. Cost of materials are excluded.
• Acknowledgement of Jurisdiction: Offerors acknowledge that this certification is subject to Title 18, United States Code, Section 1001, and that false certifications may lead to penalties.
• Consequences for Non-Compliance: Details potential penalties for awarded SDVOSB/VOSBs that do not act in good faith, including referral to VA Suspension and Debarment Committee, fines, and prosecution.
• Record Keeping: Offerors understand they may be required to provide documents to VA to verify compliance.
• Certification Section: A mandatory section for the offeror to complete, sign, and return, including printed name, title, signature, date, and company information.

This form is critical for bidders to understand and acknowledge the subcontracting limitations specific to the contract type (Services, General Construction, or Special Trade Construction). Failure to complete and submit this certification will render the offer ineligible for award. Bidders must ensure their proposed subcontracting plan adheres to these limitations.

Solicitation / RFP / RFQ

This document outlines the evaluation factors and approach for awarding a purchase order for commercial products and commercial services. The Government will issue a purchase order to the responsible quoter whose quotation is most advantageous, considering price and other factors.

• The document specifies that quotations will be evaluated based on the following factors:

  • Technical
  • Past Performance
  • Price

• The document references FAR 13.106-2 (b) (3) for the comparative evaluation process.

• It states that quotations may exceed minimum requirements, and the Government reserves the right to select a quotation that provides additional benefit, even if not the lowest price.

• Each response must meet the minimum requirements of the solicitation.

• Alternate quotations are not requested or accepted.

• Technical: Quotations will be evaluated on their ability to meet and/or exceed the Government's requirements as outlined in the solicitation and requested information.

• Past Performance: This evaluation assesses risks associated with a quoter's likelihood of success based on their record of past performance. This may include the contracting officer's knowledge, customer surveys, past performance questionnaires, and the Contractor Performance Assessment Reporting System (CPARS).

• Price: The Government will evaluate price by summing all line item prices.

Not specified in this document.

• This document is an addendum to "52.212-2 EVALUATION—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES."
• Effective Date: 04/18/2025
• Revision: 02

Form / Attachment / Pricing Sheet

This document is an addendum to FAR 52.212-1, "Instructions to Offerors—Commercial Products and Commercial Services (SEP 2023)". It tailors these instructions for Simplified Acquisition Procedures and supersedes the current version of FAR 52.212-1 in the FAR.

• NAICS Code and Size Standard: Details how to determine the applicable NAICS code and small business size standard for the acquisition, especially concerning set-asides and preferences.
• Submission of Quotes: Outlines the requirements for submitting quotes, including:
  • Solicitation number, receipt time, and quoter contact information.
  • Technical description of items, warranty terms, price, and discount terms.
  • "Remit to" address.
  • Completed representations and certifications (FAR 52.212-3).
  • Acknowledgment of quotation amendments.
  • Statement of agreement with solicitation terms and conditions.
• Period for Acceptance of Quotes: Offers must hold prices firm for 30 calendar days from the quote receipt date, unless otherwise specified.
• Product Samples: Requirements for submitting product samples, if requested.
• Multiple Quotes: Encourages submission of multiple quotes with alternative terms or products.
• Late Submissions: Defines late submissions and conditions for consideration.
• Issuance of Purchase Order: Explains that a purchase order may be issued to one or more quoters, and the Government may reject any or all quotes.
• Multiple Awards: The Government may issue purchase orders for any item or group of items, and for quantities less than quoted, unless otherwise specified.
• Availability of Requirements Documents: Provides instructions on how to obtain Federal specifications, standards, and commercial item descriptions.
• Unique Entity Identifier: Requires quoters to provide their unique entity identifier (UEI) and EFT indicator if applicable, especially for quotes exceeding the micro-purchase threshold.

This document provides critical instructions for preparing and submitting quotes for this solicitation. Bidders must carefully review the requirements for quote content, submission deadlines, representations and certifications, and the unique entity identifier to ensure their quotes are compliant and considered for award.

Form / Attachment / Pricing Sheet

This document is a nameplate for an Air Handling Unit (AHU)-3 Steam Coil. It provides essential identification and operational data for the unit.

• Manufacturer: LJ Wing (A Division of Mestek Inc.)
• Serial Number: 0051100001
• Model Number: WFB
• Specified Capacity at various conditions (Heating Source, Steam Pressure, Water Temperature, Water Flow).
• Certifications: ARI CERTIFIED, ETL, Intertek.
• Contact information for replacement parts: 4030 Transport Drive, Dallas, TX 78247, Phone: 214-630-0010, Fax: 214-630-3324.

This nameplate provides critical technical specifications and identification for the AHU-3 Steam Coil. Bidders may need this information to confirm compatibility, understand operational parameters, or order replacement parts if this unit is part of the scope of work for the opportunity.

Form / Attachment / Pricing Sheet

This document appears to be a nameplate or specification label for a Trane M-Series Climate Changer Air Handler, specifically detailing the "Mixing Box Module w/ Filter Frame" component.

• Unit Information: Order Number (D0A411A), Unit Serial Number (K09H27425), Unit Model Number (MCCB057UA0B0UB).
• Controls Information: Controls Serial Number (K09H27426), Controls Model Number (MCCB057N0G0000000000000000000000000000000000).
• Mixing Box Module: Module Number (01 of 09), Module Serial Number (K09H27427), Tag (AHU-3), Service Model Number (MCCB057MBF0A00AAAB0000B0BE0000AC0A00000A00).
• Filters: Specifies filter sizes as 6-16X20 and 30-20X20.

This document provides specific model and serial numbers for an Air Handling Unit (AHU-3) and its components, including filter sizes. This information is crucial for bidders to identify the exact equipment involved in the opportunity, ensure compatibility with any proposed solutions, and accurately price or scope their offers if the opportunity involves maintenance, repair, replacement, or upgrade of this specific unit.

Form / Attachment / Pricing Sheet

This document is a nameplate label for a Trane M-Series Climate Changer Air Handler, specifically detailing the Mixing Box Module with Filter Frame.

• Order Number: D0A411C
• Unit Serial Number: K09H27444
• Unit Model Number: MCCB035UA0B0UA
• Controls Serial Number: K09H27445
• Controls Model Number: MCCB035N0G0000000000000000000000000000000000
• Module Number: 01 of 09
• Module Serial Number: K09H27446
• Tag: AHU-2
• Mixing Box w/Filters Module Service Model No.: MCCB035MBF0A00AAAB0000A0CE0000AC0A00000A00
• Filters: 12-24X24, 4-20X24

This information is critical for identifying the specific air handler unit and its components. Bidders may need this data to ensure they are providing compatible parts, services, or replacement units that match the existing equipment, particularly for maintenance, repair, or replacement opportunities related to AHU-2.