J041-- Boiler Inspection, Testing, and Maintenance Services Base + 4

Solicitation / RFP / RFQ

This document is a solicitation for Annual Boiler Inspection, Maintenance, and Testing Services at the Carl Vinson VA Medical Center in Dublin, GA. The services are required for various boilers located in the Boiler Plant (Building 27) and the Mental Health Clinic (Building 87).

• Annual boiler inspections, testing, and maintenance by qualified technicians.

• Specific tasks include fireside, waterside, and combustion/controls visual inspections.

• Boiler tests such as pilot turndown, combustion testing, and safety shutdown timing.

• Additional services like stack inspection, safety relief valve replacement, hydrostatic testing, and DA/boiler feed water tank inspections.

• Wet magnetic particle testing of the deaerator tank welds in the base year.

• Compliance with VHA Boiler Plant Safety Device Testing Manual and NFPA 85.

• Experience with Trane-Murray, Cleaver Brooks, Fulton, and Lochinvar boilers is required.

• Contract Type: Firm-Fixed-Price.

• Period of Performance: Base year (11/30/2026 – 11/29/2027) plus four (4) option years.

• Repair Contingency Fund: Up to $50,000 per year authorized by the COR for immediate repairs.

• Quotes due by Friday, April 10, 2026, at 10:00 AM EST, submitted via email to LaTerrica.Sewell@va.gov.

• Key submission requirements include company letterhead, UEI#, ORCA document, completed SF 1449, VAAR 852.219-75 certification, and acknowledgment of amendments.

• Evaluation factors: Technical (understanding of requirements, detailed plan, equipment/personnel, procedures), Past Performance (minimum two references within the last two years), and Price.

• Questions due by April 02, 2026, by 10:00 AM EST via email.

• Site visit scheduled for March 31, 2026, at 10:00 AM EST.

• This acquisition is set aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSBs).

• Offerors must be verified SDVOSBs in VetCert and SAM at the time of quote submission and award.

• Small business size standard for NAICS code 561210 (Facilities Support Services) is $47 Million.

• Offerors must self-perform 100% or provide a subcontracting plan detailing compliance with limitations on subcontracting (50% for services).

• Security requirements include obtaining appropriate badges (Flash, Non-PIV, or PIV) and completing required safety training.

• Contractors must coordinate utility shutdowns with the COR at least 21 days in advance.

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation for commercial products and services for Annual Boiler Inspection, Maintenance, and Testing Services at the Carl Vinson VA Medical Center in Dublin, GA. The Department of Veterans Affairs (VA) is seeking to procure these services.

• Perform annual boiler inspections, testing, and maintenance on various boilers in the Boiler Plant (Building 27) and Mental Health Clinic (Building 87).

• Services include visual inspections (fireside, waterside, combustion and controls), various boiler tests, and additional services such as stack inspection and safety relief valve replacement.

• Specific tasks include deaerator tank and condensate tank inspections, and adherence to the VHA Boiler Plant Safety Device Testing Manual frequencies.

• Semi-annual calibration and preventative maintenance for government-owned equipment.

• Testing and calibration of electrical switches, gauges, burner management systems, and safety valves.

• Servicing of all burners in applicable boilers.

• Provide all labor, travel, equipment, supplies, and materials.

• Contract Period: Base Year (11/30/2026 – 11/29/2027) with four (4) one-year option periods.

• Repair Contingency Fund: Not to exceed $50,000 per year, authorized by the COR for immediate repairs.

• Response Date/Time: April 10, 2026, 10:00 AM Eastern Time.

• Submission Method: Email quote to LaTerrica.Sewell@va.gov.

• Evaluation Factors: Best Value award based on comparative analysis of Technical, Past Performance, and Price.

• Technical: Demonstrates understanding of requirements, plan of action, knowledge of service, and ability to perform.

• Past Performance: Minimum of two (2) relevant references within the last four (4) years.

• Price: Fully burdened fixed price for all CLINs.

• Questions Deadline: April 02, 2026, 10:00 AM Eastern Time.

• Site Visit: March 31, 2026, 10:00 AM Eastern Time (mandatory to schedule).

• This solicitation is set-aside for Service-Disabled Veteran-Owned Small Business (SDVOSB) concerns.

• Offerors must be registered and active in SAM.gov and SBA verified SDVOSB (VetCert) at the time of quote submission and award.

• NAICS Code: 561210 (Facilities Support Services) with a size standard of $47.0 Million.

• Reference Materials: NFPA 85, VHA Boiler Plant Safety Device Testing Manual, VHA Directive 1810, Lock-Out/Tag-Out Policy.

• Security: Contractor personnel require appropriate badging (Flash, Non-PIV, or PIV) after completing required safety training.

• Utility Shutdowns: Require a minimum of 21 calendar days' notice and coordination with the COR.