J041--Chiller 7 & Pumps Replacement RFQ
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA), Network Contracting Office 9, is soliciting quotes for the replacement of Chiller #7 and associated pumps at the Nashville VA Medical Center in Tennessee. This is a 100% Service-Disabled Veteran-Owned Small Business (SDVOSB) Set-Aside. Quotes are due by March 30, 2026, at 5:00 PM EST.
Scope of Work
This Request for Quote (RFQ) seeks to procure all necessary personnel, equipment, supplies, and services for the complete replacement of Chiller #7 and its associated pumps. Key requirements include:
- Demolition and removal of the existing Chiller #7 and pumps.
- Installation of a new York Chiller Air Cooled Screw Chiller (Model: YVAA0213).
- Installation of two new Tigerflow CD65/1 Vertical Multi-Stage Pumps.
- Reconfiguration of existing structural steel to accommodate the new chiller.
- Upgrade of the existing 400amp electrical feed to 500A, including a new disconnect and breaker.
- Provision of labor and materials for piping, insulation, and electrical upgrades.
- Ensuring compliance with all VA, local, state, and Federal occupational safety laws and regulations.
- All work must be performed by certified trained technicians.
Contract Details
- Contract Type: Firm-Fixed-Price Open Market Purchase Order.
- Period of Performance: Anticipated from May 4, 2026, to October 31, 2026 (180 days after notice to proceed).
- Estimated Value: $19 Million (for the acquisition).
- Set-Aside: 100% Service-Disabled Veteran-Owned Small Business (SDVOSB).
- NAICS Code: 238220 – Plumbing, Heating, and Air-Conditioning Contractors.
- PSC: J041 – Maintenance, Repair, and Rebuilding of Equipment: Refrigeration, Air Conditioning, and Air Circulating Equipment.
Submission & Evaluation
- Quotes Due: March 30, 2026, 5:00 PM EST.
- Questions Due: March 24, 2026, 12:00 PM EST.
- Submission Method: Quotes and questions must be emailed to Kristie.Collins@va.gov.
- Evaluation Criteria: Award will be based on a comparative evaluation of Price, Experience (relevancy, recency, and VA campus experience), and Past Performance (including FAPIIS and CPARS queries). The award will be made to the contractor representing the best value to the Government.
Eligibility
- This acquisition is 100% set aside for Service-Disabled Veteran-Owned Small Business (SDVOSB) contractors.
- Offerors must be verified in the Small Business Search database (https://search.certifications.sba.gov/) and registered in the System for Award Management (SAM) database.
Additional Notes
Wage Determination 2015-4647, Rev 30, Dated 12/03/2025 is applicable. The solicitation incorporates relevant FAR clauses by reference, including those for commercial products and services, and VA-specific clauses. The place of performance is the Nashville VA Medical Center, Nashville, TN.