J041--Chiller Maintenance Services

Solicitation / RFP / RFQ

This solicitation is for Chiller Maintenance and Repair services for the Iowa City VA Health Care System. The contract will provide for maintenance and repair of three chillers and associated equipment, including operating inspections, preventative maintenance, and predictive maintenance. Emergency service calls are also included.

• Perform operating inspections, annual preventative maintenance, and predictive maintenance.

• Conduct maintenance and repairs as necessary.

• Provide emergency service calls.

• Include Chiller Startup, Connected Services, and Service Information Access.

• Adhere to OEM specifications, VHA Directive 1061, Cooling Tower Water Systems standards, and VA Plumbing Design Manual.

• Perform specific preventative maintenance tasks as detailed in the Statement of Work (SOW).

• Provide emergency service within 4 hours for major repairs and 24 hours for minor repairs.

• Submit annual refrigerant usage reports.

• Provide maintenance/inspection reports.

• Contract Type: Firm Fixed Priced Contract.

• Period of Performance: One base year from 05/27/2026 to 05/26/2027.

• Estimated Value: NAICS code 238220, Size Standard $19 Million.

• Offers must be submitted electronically via email to emanuel.nevarez@va.gov.

• Key deadlines: Questions must be received by 13:00 CST on 05/16/2026. Offers are due by 13:00 CDT on 05/20/2026.

• Evaluation Factors: Technical Capability, Past Performance, and Price (Best Value evaluation).

• This acquisition is set aside for Small Business.

• NAICS Code: 238220 (Plumbing, Heating, and Air-Conditioning Contractors).

• Size Standard: $19 Million.

• Offerors must be registered in SAM.gov.

• Service-Disabled Veteran-Owned Small Business (SDVOSB) set-aside is noted, and specific requirements for SDVOSB participation are detailed.

• Offerors must be registered in the System for Award Management (SAM.gov).

• All questions must be submitted in writing via email.

• The contract includes various FAR and VAAR clauses related to terms and conditions, insurance, security, and subcontracting limitations.

Solicitation / RFP / RFQ

This is a solicitation for commercial items prepared in accordance with FAR Part 13 (Simplified Acquisition Procedures) for Chiller Maintenance and Repair Services to support the Iowa City VA Health Care System. This announcement constitutes the only solicitation, and quotes are being requested.

• Chiller maintenance and repair services.

• Specific contract line items, quantities, and units of measure are detailed within the attached solicitation documentation.

• Additional requirements are also listed within the attached solicitation document.

• Not specified in the provided text.

• Technical Questions Due: Via email only to emanuel.nevarez@va.gov by 13:00 CST on 05-16-2026.

• Quotes Due: Emailed to emanuel.nevarez@va.gov by 13:00 CST on 05-20-2026.

• Offerors are responsible for ensuring their quotes are received in their entirety by the Contracting Officer before the solicitation closing.

• Set-Aside: SDVOSBC (Service-Disabled Veteran-Owned Small Business).

• NAICS Code: 238220 with a size standard of $19 Million.

• Prospective offerors must be registered and current in the System for Award Management (SAM) database at the time of offer.

• Quotes will only be accepted from responsible contractors.

• The solicitation number is 36C26326Q0707.

• Provisions and clauses are in effect through Federal Acquisition Circular (FAC) 2026-01.

• The attached document "S02 36C26326Q0707" contains further details.