J041--Chiller Plant/ ARF Services Contract - ALBANY
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA), Network Contracting Office 02, has issued a Sole Source Justification for a Firm Fixed-Price Task Order awarded to Trane U.S. Inc. This contract, valued at $1,801,668.05, is for comprehensive Chiller Plant and Air-Conditioning/Refrigeration Facilities (ARF) Services at the Stratton VA Medical Center in Albany. The award date was April 22, 2026.
Scope of Work
The contract covers essential maintenance and repair services to ensure the efficient and reliable operation of cooling systems. Key requirements include:
- Routine maintenance, cleaning, and upkeep of chiller and refrigeration systems.
- Rapid response to unexpected failures or malfunctions.
- System optimization for improved performance and energy efficiency.
- Performance monitoring and analysis.
- Component replacement using original manufacturer parts. These services are specifically tailored for TRANE brand chiller and refrigeration systems, including 1000-ton and 750-ton chillers, associated cooling towers, variable frequency drives, and OR chillers (Trane, Model: RTUD110F).
Contract Details
- Contract Type: Firm Fixed-Price Task Order
- Awarded Contractor: Trane U.S. Inc.
- Award Value: $1,801,668.05
- Award Date: April 22, 2026
- Period of Performance: Estimated April 6, 2026 – March 31, 2027 (base year), with 4 provisional option years.
- FSS Contract Number: 47QSWA20D002A
- Product Service Code: J041 (Maintenance, Repair And Rebuilding Of Equipment: Refrigeration, Air Conditioning, And Air Circulating Equipment)
Justification & Set-Aside
This is a sole source award, justified under GSAM/R 538.7104-3(b)(1)(ii). The justification states that only Trane U.S. Inc. is capable of providing the required services due to the unique nature of the TRANE brand equipment and existing warranty requirements; specifically, the OR Chillers are under warranty until 2028, and using unauthorized vendors could void this warranty. Market research indicated that the requirements could not be met by at least two responsible SDVOSBs or VOSBs at a reasonable price, therefore, no set-aside was applied.
Additional Notes
The justification aligns with deviations outlined in the Revolutionary FAR Overhaul (RFO) and Executive Order (E.O.) 14275. The VA plans to conduct further market research to identify potential alternative vendors or emerging technologies for future acquisitions.