J041--Chiller System 24/7 Remote Monitoring, Maintenance and Inspection
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA) is conducting market research via a Sources Sought Notice/RFI to identify qualified firms for Chiller Maintenance Services at the Michael E. DeBakey VAMC in Houston, TX. The VA is primarily seeking Service Disabled Veteran Owned Small Businesses (SDVOSB) and Veteran Owned Small Businesses (VOSB), but encourages responses from other capable firms if no SDVOSB/VOSB capacity is found. Responses are due February 23, 2026.
Scope of Work
The requirement is for 24/7 remote monitoring, maintenance, inspection, and reporting of government-owned chiller systems. This includes centrifugal/air chillers, cooling towers, various pumps (chiller, primary, secondary, cool water storage tank), and VFDs. Services encompass diagnostic, preventative maintenance, and limited routine/emergency repairs, adhering to manufacturer's Operation and Maintenance (O&M) manuals, OEM recommendations, industry standards, and statutory requirements.
Contract & Timeline
- Type: Sources Sought / Request for Information (RFI)
- Anticipated Contract Type: Firm-Fixed Price (FFP)
- Set-Aside: Primarily targeting SDVOSB and VOSB; other firms may respond if no SDVOSB/VOSB capacity is identified.
- Response Due: February 23, 2026, 14:00 Central Time
- Published: February 18, 2026
Requested Information
Interested parties should provide:
- A statement of interest.
- Their small business category (SDVOSB/VOSB status and SBA.gov certification if applicable).
- A capability statement detailing in-house capabilities and OEM authorization.
- Firm name, address, SAM UEI, CAGE number, and primary point of contact information.
Submission Details
- Method: Email to Felicia Lovelady at felicia.lovelady@va.gov.
- Subject Line: "36C25626Q0399 – CHILLER MAINTENANCE SERVICES - SOURCES SOUGHT RESPONSE"
- Page Limit: Three (3) pages.
Additional Notes
This RFI is for informational and planning purposes only and does not constitute a solicitation or commitment to award a contract. No payment will be made for information provided. Proprietary information should not be included in responses.