J041--HVAC System Controls PM (VA-26-00034531)

Solicitation / RFP / RFQ

This solicitation is a Request for Quotes (RFQ) for the maintenance and operations of the existing hybrid system with Andover/Schneider Electric EcoStruxure automation equipment and other HVAC services at the NWI Omaha VA Medical Center. The goal is to ensure the reliable and efficient operation of HVAC systems for a comfortable and safe hospital environment.

• Maintenance and operations of the existing hybrid system with Andover/Schneider Electric EcoStruxure.

• Building automation system analysis and work per manufacturer's specifications.

• Examination, cleaning, and recalibration of sensors, controls, and actuators.

• Performance verification of temperature controls equipment.

• Lubrication of specified components.

• Inspection of automatic temperature control valves.

• Ensuring proper operation of all mechanical, electrical, and control systems in accordance with various standards (manufacturer, OSHA, EPA, ASHRAE, VA regulations, facility-specific requirements).

• Providing monthly updates on work performed, findings, adjustments, and corrective actions.

• Performing annual point-to-point checklists for Air Handling Units (AHUs) and Rooftop Units (RTUs).

• Potential for additional control service tasks outside of normal maintenance.

• Website graphic design for HVAC systems monitoring.

• Emergency callout services with a response time not exceeding four (4) hours.

• Contract Type: Firm-Fixed-Price.

• Period of Performance: Base year (05/25/2026 - 05/24/2027) with four option years.

• Estimated Value: Not explicitly stated, but NAICS code 238220 (Plumbing, Heating, and Air-Conditioning Contractors) has a size standard of $19 Million.

• Technical Questions Due: May 8, 2026, by 10:00 AM CST via email to amanda.patterson-elliott@va.gov.

• Quotes Due: May 18, 2026, by 10:00 AM CST via email to amanda.patterson-elliott@va.gov.

• Evaluation Criteria: Lowest price, provided the quoted price does not exceed available funding and is found to be reasonable. Price is the sole evaluation factor.

• Special Standard of Responsibility: Offerors must be a Schneider Electric EcoXpert Factory Authorized Partner.

• Past Performance: Minimum of two (2) past performance references within the last five (5) years.

• This acquisition is set aside for Small Business.

• NAICS Code: 238220.

• Size Standard: $19 Million.

• A site visit is not scheduled.

• Wage Determination 2015-5005 applies.

• Offerors must provide pricing in accordance with Section B.3, including all labor, overhead, profit, materials, shipping/delivery, and associated costs.

• Failure to submit required information, statements, or certifications may result in rejection of the quote.

Form / Attachment / Pricing Sheet

This document is a "REGISTER OF WAGE DETERMINATIONS UNDER THE SERVICE CONTRACT ACT" issued by the U.S. Department of Labor, Employment Standards Administration, Wage and Hour Division. It provides the minimum wage rates and fringe benefits required for various occupations when performing contract work covered by the Service Contract Act in specific geographic areas.

• Area: Iowa Counties of Harrison, Mills, Pottawattamie; Nebraska Counties of Cass, Douglas, Sarpy, Saunders, Washington.
• Occupational Listing: Provides a comprehensive list of job titles, corresponding occupation codes, and their associated minimum hourly wage rates.
• Fringe Benefits: Indicates that fringe benefits are required and follow the occupational listing. Specific benefits like Health & Welfare ($5.55/hour) and provisions related to Executive Orders (EO 13706 and EO 13658) are detailed.
• Executive Orders: Includes information on paid sick leave (EO 13706) and minimum wage adjustments (EO 13658).
• Vacation and Holidays: Outlines requirements for paid vacation and holidays.
• Conformance Process: Details the procedure for classifying and determining wage rates for occupations not explicitly listed.

This document is crucial for bidders to understand the minimum labor costs associated with performing services under a contract in the specified geographic area. It dictates the required wage rates and fringe benefits that must be paid to service employees, directly impacting the cost proposal and overall bid competitiveness. Bidders must ensure their proposed wages meet or exceed these minimums.

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation (RFQ) for the maintenance and operations of Andover/Schneider Electric EcoStruxure automation equipment and other HVAC services for the NWI Health Care System. The procurement is being conducted in accordance with FAR Subpart 12.6 and FAR Part 13 (Simplified Acquisition Procedures).

• Maintenance and operations of specific HVAC system controls equipment.

• Other HVAC services as detailed within the attached solicitation documentation.

• A list of contract line items, quantities, and units of measure are provided in the attached documentation.

• Anticipated contract type: Firm Fixed Price.

• Place of Performance: Department of Veterans Affairs, NWI Health Care Systems, 4101 Woolworth Ave, Omaha, NE 68105.

• Technical questions are due via email by 5:00pm CST on 05-08-2026 to amanda.patterson-elliott@va.gov.

• Quotes are due by 10:00am CST on 05-18-2026 and must be emailed to amanda.patterson-elliott@va.gov.

• Offerors are responsible for ensuring their quotes are received in their entirety before the closing date and time.

• FAR provisions 52.212-1, 52.212-2, and 52.212-3 apply and are detailed in the attached solicitation.

• FAR clauses 52.212-4 and 52.212-5 apply and are included in the attached solicitation.

• This procurement is a total set-aside for Small Businesses.

• Prospective offerors must be registered and current in the System for Award Management (SAM) database at the time of offer.

• NAICS Code: 238220 with a size standard of $19 million.

• Quotes will only be accepted from responsible contractors.

• Solicitation Number: 36C26326Q0515.

• The solicitation document and incorporated provisions and clauses are effective through Federal Acquisition Circular (FAC) 2025-07.

• Defense Priorities and Allocations System (DPAS) does not apply.

• Attached documents include: S02. RFQ 36C26326Q0515 and Wage Determination 2015-5005_Douglas County_Omaha NE.

Notice of Intent (Sole Source)

This document is a Notice of Intent (NOI) published in accordance with FAR 5.101(a)(1) to announce a proposed sole source, firm-fixed-price contract award. The contract is for HVAC maintenance and operations of existing Schneider Electric EcoStruxure systems at the Omaha VA Medical Center.

Control Services, Inc. 4526 S. 143rd Street Omaha, NE 68137 UEI: C4ABEWTZGG97

Market research indicates that Control Services, Inc. is the only factory-authorized ExoXpert partner in the specified region (Nebraska, Western Iowa, Southern South Dakota) with certified personnel qualified for full lifecycle support of Schneider Electric EcoStruxure systems. This includes engineering, programming, installation, commissioning, integration, and follow-on services. Using any other contractor would risk loss of manufacturer support, void warranties, and increase the risk to system performance and integration.

• Contract Type: Firm Fixed Price
• Authority: 41 U.S.C. 3304(a)(1) as implemented by FAR 6.302-1 (Only one source)
• NAICS Code: 238220 (Plumbing, Heating, and Air-Conditioning Contractors)
• PSC Code: J041 (Maintenance, Repair, and Rebuilding of Equipment)

This is NOT a request for competitive quotes. However, interested vendors who believe they can satisfy the requirement are invited to submit a capability statement. This statement should include documentation from Schneider Electric confirming authorization as a factory-authorized partner.

• Submission Method: Email capability statements and supporting documentation to Doug Reed and amanda.patterson-elliott@va.gov.
• Subject Line: "Response - HVAC Maintenance Schneider Electric EcoStruxure"
• Deadline: Interested vendors must submit by April 6, 2026, 5:00 PM Central Time.

Submitted capability statements will be reviewed solely to determine if the requirement should be competed. The decision to compete is at the Government's discretion.