J041--HVAC & Plumbing Repair

Statement of Work (SOW) / Performance Work Statement (PWS)

This Performance Work Statement (PWS) outlines requirements for HVAC and Plumbing upgrade or repair services at the Omaha VAMC. The primary goal is to ensure the reliable and efficient operation of critical building systems.

The contractor will perform various tasks including:

• Predictive analysis and maintenance/repair of domestic water pumps at the main hospital and Ambulatory Care Center (ACC).

• Diagnostic testing and component replacement for the Emergency Department's rooftop unit (RTU), including refrigerant checks, system evacuation, filter drier installation, preventative maintenance, and condensing unit replacement. Work must be scheduled during swing season or when ambient temperatures are below 60 degrees Fahrenheit.

• Replacement of steam valves and actuators for the ACC Domestic Hot Water Heat Exchanger, requiring dual valve isolation and integration with the building management system.

• Replacement of a steam to hot water converter in the basement of the Main Hospital (Building 1), including installation of a VA-provided glycol feed system.

• Repair or replacement of condensation pans for the Air Handler Humidifier serving the Physical Therapy (PT) building.

• Installation of a bypass system with new three-way valves for the heating and chilled water lines serving the PT air handler.

• Replacement of condensation pans and chilled water coil for Air Handler #1 in the Research Building (Building 15).

• Replacement of the chilled water coil and roll filter with a filter bank in the Animal Research Facility's (ARF) air handler in the Research Building (Building 15).

• Replacement of Variable Frequency Drives (VFDs) for specific equipment (P5, P15, P17, P19, P6, P26).

• A feasibility study for adding a DX coil and associated split system to the Inpatient Pharmacy RTU (Building 25).

• All work must adhere to specified manufacturer recommendations and industry standards.

• Systems must be monitored for one week post-repair/replacement to confirm stable operation.

• Documentation, including maintenance manuals, warranties, and project reports, must be provided.

• Period of Performance: Notice to Proceed + 240 Calendar Days.

• Location: Omaha VAMC, 4101 Woolworth Ave, Omaha, NE 68105.

• A site visit is scheduled for March 31st, 2026, at 10:00 AM CST.

• Contractors must provide specific certifications: OSHA "Competent Person" (CP) with OSHA 30 and 3 years' experience, NATE certified technicians with EPA 608 credentials and 2 years' experience.

• All plumbers must hold appropriate licenses.

• Contractors must be certified to work with the existing Schneider Electric and Andover building management systems.

• Work hours must be coordinated to minimize impact on patients and staff; 28-day advance notice is required for system outages.

• A kickoff meeting is required within 14 days of Notice to Proceed.

• Strict adherence to safety regulations (USACE EM 385-1-1, OSHA, NFPA standards) is mandatory.

• Job Hazard Analyses (JHAs) and Pre-Construction Risk Assessments (PCRAs) / Infection Control Risk Assessments (ICRAs) are required.

• All personnel requiring physical access must obtain a VA-issued PIV badge.

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation for commercial items, conducted using FAR Part 13 (Simplified Acquisition Procedures), for HVAC and Plumbing Repair services for the VA Nebraska Western Iowa Health Care System. This announcement constitutes the only solicitation, and quotes are being requested.

• HVAC and Plumbing Repair services.

• A Performance Work Statement (PWS) detailing requirements is attached.

• Specific contract line items, quantities, and units of measure are listed within the attached solicitation documentation.

• Contract Type: One firm-fixed-price contract.

• Period of Performance: May 1, 2026, to April 30, 2027.

• Solicitation Number: 36C26326Q0495.

• Quotes are due by April 7, 2026, 10:00 AM Central Time, Chicago, USA.

• Quotes must be emailed to Arielle Lifto at arielle.lifto@va.gov.

• Technical questions are due via email by April 2, 2026, 12:00 PM CST to Arielle Lifto.

• FAR provisions 52.212-1, 52.212-2, and 52.212-3 apply and are detailed within the solicitation document.

• FAR clauses 52.212-4 and 52.212-5 apply and are included within the solicitation document.

• This procurement is a total set-aside for Service Disabled Veteran Owned Small Business (SDVOSB).

• Offerors must be registered and current in the System for Award Management (SAM) database at the time of offer.

• NAICS Code: 238220 with a size standard of $19 million.

• Quotes will only be accepted from responsible contractors.

• The place of performance is the Nebraska Western Iowa VA Medical Center, 4101 Woolworth Ave., Omaha, NE 68105.

• Additional requirements are listed within the attached solicitation document.

• Attached documents include: S02. 36C26326Q0495, HVAC and Plumbing Upgrade or Repair Project PWS - FY26 - Edited 3.18.2026 V3, and DOUGLAS COUNTY WD2015-5005.

Wage Determination

This document, Service Contract Act Wage Determination #2015-5005, Revision #27, dated December 3, 2025, establishes the minimum wage and fringe benefit rates for various occupations employed under service contracts in specific counties within Iowa and Nebraska. It is issued by the Secretary of Labor.

• Iowa: Harrison, Mills, Pottawattamie counties.

• Nebraska: Cass, Douglas, Sarpy, Saunders, Washington counties.

• Occupational Wage Rates: Lists specific wage rates for numerous occupations, categorized by general fields (e.g., Administrative Support, Automotive Service, Health Occupations, Technical Occupations).

• Health & Welfare: Specifies rates for health and welfare benefits, including different rates for contracts covered by Executive Order 13706.

• Vacation: Outlines paid vacation accrual based on years of service.

• Holidays: Lists a minimum of eleven paid holidays per year.

• Executive Orders: References Executive Order 13706 (paid sick leave) and Executive Order 13658 (minimum wage), detailing their applicability and requirements.

• Hazardous Pay Differential: Details additional pay percentages for work involving specific hazards.

• Uniform Allowance: Outlines requirements for contractors regarding uniform provision and reimbursement.

• Conformance Process: Describes the procedure for classifying and determining wage rates for occupations not explicitly listed in the determination.

This wage determination is critical for contractors bidding on or performing service contracts within the specified geographic areas. It dictates the minimum labor costs (wages and benefits) that must be factored into proposals and paid to employees, ensuring compliance with federal labor laws.

Solicitation / RFP / RFQ

This solicitation is for HVAC and Plumbing Repair and Upgrade services at the Nebraska Western Iowa VAMC. The work involves the repair and upgrade of the existing HVAC system.

• Repair and upgrade of the Nebraska Western Iowa VAMC HVAC system.

• Specific tasks include: Domestic Water Pump Predictive Analysis and Maintenance/Repair, Emergency Department Roof Top Unit Diagnostic Test & Component Replacement, ACC Domestic Hot Water Heat Exchanger – Steam Valve & Actuator Replacement, RTU 1 Hot Water Heat Exchanger Replacement, Air Handler Humidifier Condensation Pan Addition or Repair, Install By-Pass in Heating and Chilled Water Lines, Replace Condensation Pans and Chilled Water Coil, Replace Air Handler Chilled Water Coil and Roll Filter, VFD Replacements, and Inpatient Pharmacy RTU – DX Coil Feasibility Study.

• Detailed requirements for each task are outlined in the Statement of Work.

• Contract Type: Not explicitly stated, but implied to be a service contract.

• Period of Performance: Base contract period is 05-01-2026 to 04-30-2027 (240 Calendar Days after Notice to Proceed).

• Estimated Value: Not explicitly stated.

• Proposal Submission Deadline: April 7, 2026, 10:00 AM CDT (Block 8).

• Questions Due Date: April 2, 2026, 12:00 PM CST to arielle.lifto@va.gov.

• Site Visit: March 31st, 2026, at 10:00 AM CST.

• Evaluation Factors: Price, Veterans Status, Past Performance, and Technical. Technical and Past Performance are considered equal.

• This acquisition is set aside for Small Business concerns (NAICS code 238220, Size Standard $19 Million).

• The solicitation includes clauses related to Service-Disabled Veteran-Owned Small Businesses (SDVOSB) and limitations on subcontracting.

• The solicitation includes numerous FAR and VAAR clauses covering contract terms, conditions, representations, and certifications.

• Specific contact for solicitation information is Arielle Lifto (arielle.lifto@va.gov).