J041--Liebert Air Conditioning Maintenance
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA), specifically Network Contracting Office 2 (NCO 2), has issued a Sources Sought Notice for Liebert Air Conditioning Maintenance services at the James J. Peters VA Medical Center in Bronx, NY. This market research aims to identify qualified contractors for a new service contract starting May 1, 2026, and to determine the viability of a set-aside. Responses are due by March 10, 2026, at 4:00 PM EST.
Opportunity Details
The VA intends to establish a firm-fixed-price contract for a 12-month base period and four 12-month option years, extending through April 30, 2031. The services include comprehensive onsite maintenance and repair for Liebert systems, CLC cooling units, and Building 16 cooling units located at the James J. Peters VA Medical Center. The primary NAICS code identified is 333415 (Air-Conditioning and Warm Air Heating Equipment and Commercial and Industrial Refrigeration Equipment Manufacturing), with a Product Service Code of J041.
Scope of Work
The contractor will be responsible for all management, supervision, labor, materials, and tools to fully maintain the specified equipment. Key requirements include:
- Preventative Maintenance: Quarterly and semi-annual visits following manufacturer guidelines.
- Remedial Repair: On-site repair services with a 4-hour response time (24/7/365).
- Parts: Use of new OEM parts; contractor must maintain sufficient inventory.
- Reporting: Service reports required within 3 business days of completion.
- Personnel: Technicians must have EPA Section 608, HVAC Excellence, and NATE certifications, along with 3-5 years of mechanical experience.
- Compliance: Adherence to OSHA, ANSI/ASHRAE 180-2018, VHA directive 11002.1, NFPA 90-A-2024, and IMC 1101.6-2024.
- Security: Valid photo ID, security screening, and escort required for entry; no VA network access.
Submission Requirements
Interested contractors capable of meeting these requirements are encouraged to submit a capability statement and full company information via email to leia.labruna@va.gov. Submissions must include:
- Company NAICS code and size status.
- Socio-economic category (e.g., SDVOSB, VOSB) with supporting documentation.
- Identification of any applicable Federal Supply Schedules.
- Company points of contact and verification details (SAM, SBA).
- 2-3 instances of relevant experience, including subcontractors.
- Listing of any intended teaming agreements.
- Proof of applicable certifications or training.
Key Dates
- Response Due: March 10, 2026, by 4:00 PM EST.
- Published Date: March 3, 2026.
Additional Notes
This is a Sources Sought Notice for market research purposes only. Responses will be treated as information and will not result in a contract award. The information gathered will inform the government's procurement strategy, particularly regarding the viability of setting aside this requirement for specific socio-economic categories.