J041-- MEDICATION ROOM HVAC REPAIRS
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA), WJB Dorn VA Medical Center, has issued a Notice of Intent to Sole Source for HVAC modifications and integration services within medication rooms. The VA intends to award a contract to Control Management, Inc. (CMI), a Small Business, due to their exclusive authorization and proprietary access to the existing Siemens APOGEE Building Automation System (BAS). Interested parties must submit capability statements demonstrating authorized Siemens APOGEE BAS programming access by March 3, 2026.
Scope of Work
This requirement involves one-time service for HVAC modification repairs in medication rooms across Buildings 100, 103, and 10. Key tasks include adding/modifying ductwork, installing supply/return grills, balance dampers, fire dampers, VAV boxes, and thermostats. All equipment and controls must be compatible with or equal to the Siemens Apogee System. The work necessitates full integration into the existing Siemens APOGEE BAS, including controller programming, calibration, system integration, and Engineering Control Center (ECC) graphics updates. Post-modification, all rooms require testing and balancing to ensure proper temperature, humidity, and pressure, with specific rooms needing positive pressure verification. A one-year warranty on parts and labor is required.
Contract & Timeline
- Type: Special Notice (Intent to Sole Source)
- Authority: FAR 13.106-1(b)(1)
- Period of Performance: Not to exceed four (4) months after award.
- Work Hours: After normal business hours (5:00 p.m. - 6:00 a.m. Monday-Friday), excluding federal holidays.
- Place of Performance: WJB Dorn VA Medical Center, Columbia, SC.
- Response Due: March 3, 2026, 5:00 PM ET.
- Published: February 25, 2026.
Justification & Response
The sole source justification is based on CMI being the exclusive authorized Siemens integrator for the APOGEE BAS system at the facility, with the Government lacking independent programming access. This notice is not a request for competitive quotes. However, interested parties may submit a capability statement demonstrating their ability to perform the required services, specifically including authorized programming access to the Siemens APOGEE BAS system. If no capable responses are received within the deadline, the Government will proceed with the award to Control Management, Inc.
Additional Notes
Technicians performing the work must be Siemens-trained (CMI is the only authorized trainer in SC) and possess 10-Hour OSHA training. A site visitation is required during the solicitation phase. Invoices are to be submitted electronically via Tungsten Network.