J041--SITE VISIT 1/27 @9AM. END 1/30 @9AM | UPDATED TO SB SET-ASIDE | OR MECH HW CW PUMP REPLACEMENT | EDA: 1/31/26 | 688-26-1-459-0011

Amendment / Modification

• The solicitation has been updated from a Service-Disabled Veteran-Owned Small Business (SDVOSB) set-aside to a Total Small Business set-aside, in accordance with FAR 19.502(b).

• The site visit date has been changed to January 27, 2026, at 9:00 AM EST at the DC VAMC.

• The deadline for Questions/RFIs has been extended to January 28, 2026, at 1:00 PM EST.

• The deadline for Quotes has been extended to January 30, 2026, at 10:00 AM EST.

• Solicitation set-aside status.

• Deadlines for site visit, RFIs, and quotes.

• The deadline for proposal submission (quotes) has been extended to January 30, 2026, 10:00 AM EST.

• All questions and RFIs must be submitted to JOHN.RITTER2@VA.GOV by January 28, 2026, 1:00 PM EST.

• All quotes must be sent to JOHN.RITTER2@VA.GOV.

• Vendors are reminded to review Section E.2 Supplemental Instructions to Quoters and the Statement of Work (SOW).

Amendment / Modification

• This amendment updates the solicitation to a Small Business (SB) Set-Aside.

• It also announces a site visit scheduled from January 27th to January 30th, 2026, starting at 9 AM on the 27th and ending at 9 AM on the 30th.

• The set-aside status has been changed to SBA.

• The response date remains January 30th, 2026, at 10:00 AM Eastern Time, New York, USA.

• The EDA (Estimated Delivery Date) is January 31st, 2026.

Solicitation / RFP / RFQ

This solicitation is for the replacement of two (2) non-potable hot water pumps and two (2) chilled water pumps located in the Operating Room (OR) Mechanical Room at the Washington DC VA Medical Center. The upgrade aims to ensure reliable operation, energy efficiency, and compliance with current VA standards and codes.

• Demolition and removal of existing pumps, piping, valves, insulation, electrical connections, and controls.

• Supply and installation of two new non-potable hot water pumps and two new chilled water pumps of equal or greater capacity and efficiency.

• Installation of necessary supports, anchors, seismic restraints, isolation and balancing valves, piping, and insulation.

• Electrical work including disconnection, new wiring, conduit, disconnect switches, and terminations, coordinated with facility power shutdowns.

• Integration of new pumps with existing Siemens Building Automation System (BAS)/DDC controls, including new control wiring, sensors, and actuators.

• Hydronic system balancing for hot and cold-water systems.

• Commissioning of all installed equipment and systems.

• Provision of product data, shop drawings, O&M manuals, as-built drawings, and training for VA maintenance staff.

• All work must comply with VA Master Specifications, local, state, and federal codes, and minimize disruption to patient care.

• Contract Type: Not explicitly stated, but implied to be a fixed-price contract based on "single firm fixed price purchase order award" in supplemental instructions.

• Period of Performance: Base contract period is 12-20-2025 to 12-19-2026. The Statement of Work indicates a period of performance of "[insert number] calendar days" from Notice to Proceed.

• Estimated Value: Not stated.

• Site Visit: Tuesday, December 11, 2025, at 9:00 AM EST.

• RFIs Due: December 15, 2025, at 1:00 PM EST, to JOHN.RITTER2@va.gov.

• Quotes Due: December 18, 2025, at 10:00 AM EST, to JOHN.RITTER2@va.gov.

• Evaluation Factors: Technical Ability, Past Performance, and Price. Technical and Past Performance combined are equal to Price.

• This acquisition is a total set-aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSBs).

• Offerors must be certified SDVOSBs listed in the SBA certification database.

• The solicitation includes numerous FAR and VAAR clauses and provisions related to contract terms, security, representations and certifications, and evaluation criteria.

Solicitation / RFP / RFQ

This is a Request for Quotation (RFQ) for the replacement of mechanical hot and cold water pumps at the Washington DC VA Medical Center (VAMC). The procurement is set aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSB).

• Replacement of mechanical hot and cold water pumps.

• Specific details regarding the scope of work are expected to be found in the attached documents.

• Not specified in the provided text.

• Response Date/Time: December 18, 2025, 10:00 AM Eastern Time, New York, USA.

• Contact: John Ritter, Contracting Officer (JOHN.RITTER2@VA.GOV, 843-814-0299).

• Set-Aside: SDVOSB (Service-Disabled Veteran-Owned Small Business).

• Solicitation Number: 36C24526Q0165

• NAICS Code: 561210 (Facilities Support Services)

• Product Service Code: J041

• Place of Performance: Department of Veterans Affairs, DC VAMC, 50 Irving St NW, Washington DC 20422, USA.

• Referenced Documents: "S02-36C24526Q0165-RFQ-SDVOSB-OR MECH RM HOT-COLD WATER PUMPS-DC VAMC-UPDATED" and "DC VAMC Campus Map" are attached and contain further details.

Form / Attachment / Pricing Sheet

This document is a campus map for the Washington DC VA Medical Center. It provides a visual layout of the facility, including building designations, parking areas, and major entrances.

• Building labels (e.g., Bldg. 01 Main Hospital, Bldg. 06 Employee Parking Garage, Bldg. 15 Parking Garage, Bldg. 16 Fisher House, Bldg. 17 Admin. Office, Bldg. 04 Research, Bldg. 14 Clinical Research Center).
• Parking lot designations (Lot 1 through Lot 10, including specific uses like "Gov. Vehicles" and "La Petite Day Care").
• Major entrances and traffic flow indicators (Main Entrance, Valet Drop-Off, EMS Entrance, North Entry, South Entry, One Way Traffic).
• Street names bordering the campus (Irving Street N.W., North Capitol Street, Michigan Avenue N.W., 1st Street N.W.).
• Compass rose indicating directions.

This map is crucial for bidders to understand the physical layout of the Washington DC VA Medical Center. It helps in visualizing the location of various buildings and facilities, which may be relevant for understanding site visits, delivery points, or the general operational environment of the medical center.