J041--Preventative Maintenance on Delta/EnteliWEB software and the replacement of existing controls to integrate with Delta Control Building Automation System at the Northern Arizona VA Healthcare system
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA), Northern Arizona VA Healthcare System, is conducting a Sources Sought for market research to identify qualified contractors for preventative maintenance and replacement of existing controls to integrate with the Delta Control Building Automation System (BAS) at the Bob Stump VA Medical Center in Prescott, AZ. This is not a solicitation. Responses are due by April 27, 2026, at 4:00 PM PST.
Purpose
This Sources Sought is for market research to inform future acquisition decisions and identify potential sources capable of providing the described services. It does not obligate the Government to award a contract.
Scope of Work
The contractor shall provide comprehensive service, preventative maintenance, and annual software renewal for the Delta/EnteliWEB control system. This includes resolving VA-identified issues and replacing existing control components (e.g., VFDs, UPSs, pressure sensor monitors, actuators, peripheral equipment) to integrate successfully into the existing Delta Controls BAS. The effort involves retrofitting and integrating Delta Controls BAS in various buildings (Bldg 70, 107, 160, 162, Main Chiller Plant, B-Courtyard Chilled Water Pump Station) and replacing legacy METASYS, DISTECH, Niagara, Siebe/Invensys, and Alerton/Honeywell systems with Delta Controls. On-site training for VA personnel on system operation and maintenance is also required. Emergency repair services will be handled via unpriced CLINs requiring prior approval.
Key Requirements
- Contractor Qualifications: Must possess a valid and current certification from Delta Technical Training Institute (TTI). Programming, testing, installation, inspection, and certification must be performed by certified personnel.
- Software & System Compatibility: EnteliWEB software must be approved/authorized on the VA TRM website, support SAML 2.0 SSO (preferred) or LDAP, and offer alert communications, scheduled reports, and web-based access. The contractor's server must be compatible with VA systems, capable of 24x7x365 monitoring, and operate on an approved SDIA FMS VLAN.
- Security Compliance: Adherence to Federal laws, VA Directives, FIPS 140-2, annual security/privacy training, encryption of sensitive information, and immediate notification of security incidents.
- Deliverables: Standardized naming, device relocation/programming/installation, notification alarm system updates, and facility mapping for the software.
Contract & Timeline
- Opportunity Type: Sources Sought (Market Research)
- Anticipated Contract Type: Firm-Fixed Price
- Anticipated Period of Performance: Base Year plus 4 Option Years (5 years total).
- Response Due Date: April 27, 2026, 4:00 PM PST
- Published Date: April 21, 2026
- Set-Aside: None specified.
Submission Requirements
Interested parties must submit the following via email to Loan.Dho@va.gov with the subject line "36C26226Q0682 Preventative Maintenance on Delta/EnteliWEB software and replacement of existing control components":
- Company name, address, Point of Contact, phone, fax, and email.
- Unique Entity ID, Cage Code, and Tax ID Number.
- Type of business (e.g., SDVOSB, VOSB, WOSB, small, large).
- A detailed Capability Statement demonstrating functional area expertise and experience relevant to the Statement of Work. General statements are not acceptable.
Place of Performance
Northern Arizona VA Healthcare System, Bob Stump VA Medical Center, 500 Highway 89 North, Prescott, AZ 86313-5001.
Contact Information
Loan Dho, Contract Specialist, loan.dho@va.gov.