Delta Controls/EnteliWEB Building Automation System (BAS) maintenance and replacement of existing controls at the Northern Arizona VA Healthcare System

Amendment / Modification

This amendment modifies Solicitation Number 36C262-26-Q-0682. The key changes are:

• Site Visit: A site visit has been scheduled for June 4th at 10:00 AM (MST). Interested parties must reserve a spot by contacting Loan Dho at loan.dho@va.gov no later than June 3rd, 2026, at 3:00 PM (PST).
• Inquiry Period Extension: The deadline for submitting questions has been extended. All questions must be sent to loan.dho@va.gov no later than June 9th, 2026, at 10:00 AM (PST).
• Offer Deadline Extension: The deadline for submitting offers has been extended to June 16th, 2026, at 04:00 PM (PST). Offers should be submitted to Loan Dho at loan.dho@va.gov.

This amendment primarily affects the deadlines for the site visit, inquiry period, and offer submission.

Potential offerors are advised of the extended deadlines for inquiries and offer submissions, as well as the new schedule for the site visit. All offers must acknowledge receipt of this amendment.

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation for commercial products or services for the Delta Controls/EnteliWEB Building Automation System (BAS) maintenance and replacement of existing controls at the Northern Arizona VA Healthcare System. This announcement constitutes the only solicitation; offers are being requested, and a written solicitation document will not be issued.

• Maintenance, preventative maintenance, and annual software renewal for the Delta/EnteliWEB BAS.

• Resolution of VA-identified issues with the DELTA/EnteliWEB control system.

• Replacement of existing control components to integrate into the existing Delta Controls BAS.

• Replacement of Variable Frequency Drives (VFDs), Uninterruptible Power Supplies (UPSs), Pressure Sensor Monitors, Actuators, and Peripheral Equipment.

• Programming, troubleshooting, and staff training.

• Specific tasks include VFD replacement, control component replacement, and integration into the Delta Controls BAS across various buildings (Central Plant, B-Courtyard, Building 70, Building 107 5th Floor, Building 160, Building 162).

• Two-year warranty on parts and labor for specific tasks.

• Contractor must provide EnteliWeb Software compatible with VA systems and adhere to strict security compliance.

• Contract Type: Firm-Fixed-Price.

• Period of Performance: Base Year plus four option years (5 years total).

• Estimated Value: Not explicitly stated, but NAICS code 238220 has a size standard of $19 Million.

• All inquiries due via email by June 4th, 2026, 10:00 AM PST to loan.dho@va.gov.

• All offers due by June 15th, 2026, 04:00 PM PST via email to loan.dho@va.gov.

• Offers must be submitted in two separate files: File #1 (General Information and Price/Cost Schedule) and File #2 (Non-Priced Response).

• Evaluation will be based on Price with Special Standards.

• Special Standards of Responsibility include Specialized Experience (providing details of past Delta Controls/Enteliweb maintenance and replacement contracts) and Specialized Certifications (valid Delta Technical Training Institute (TTI) certification or authorized distributor letter).

• This acquisition is a Total Set-Aside for Small Business concerns.

• Offerors must be registered in SAM and verified as a small business under NAICS 238220.

• Contractor must have a valid and current certification from Delta Technical Training Institute (TTI) or an authorized distributor letter from OEM, Delta Controls.

• The solicitation incorporates provisions and clauses by reference from www.acquisition.gov.

• Invoices must be submitted monthly via Tungsten Network (https://www.cep.fsc.va.gov/).

• Emergency repairs require a quote and Contracting Officer approval via modification.

Sources Sought Announcement

This is a Sources Sought Announcement for market research to identify potential sources capable of providing preventative and corrective maintenance on Delta/EnteliWEB software and the replacement of existing control components to integrate with the Delta Control Building Automation System at the Northern Arizona VA Healthcare System (NAVAHCS), Bob Stump VA Medical Center in Prescott, AZ. This announcement is not a solicitation and does not obligate the Government to award a contract.

The contractor will be responsible for:

• Providing service, preventative maintenance, and annual software renewal for Delta/EnteliWEB version updates.

• Resolving identified issues with the DELTA/EnteliWEB control system.

• Replacing existing control components to integrate into the existing Delta Controls Building Automation System (BAS).

• Providing necessary labor, materials, supplies, parts, software, tools, and equipment.

• Performing tasks including VFD replacement, programming, troubleshooting, and replacement of associated devices (actuators, sensors, UPS backups).

• Providing on-site training to VA personnel.

• Performing work in accordance with specifications, SOW, schedule, and all applicable regulations.

• Contract Duration: Base year plus 4 option years (5-year total period of performance).

• Maintenance: 2 monthly visits and 6 alternative visits per year (call-outs).

• VFD Replacement: Replacement of 4 VFDs per year.

• System Integration: Replacement of existing control components and integration into Delta Controls BAS.

• Specific Building Retrofits: Tasks include retrofits for Central Plant & B-Courtyard, Building 70, Building 107 (5th Floor), Building 160, and Building 162.

• Software: Updates to Delta Enterprise EnteliWEB Energy Management System.

• Warranty: Two-year warranty on parts and labor for specific tasks.

• Training: On-site training for VA personnel.

• Technical Expertise: Contractor must possess valid certification from Delta Technical Training Institute (TTI).

• Security: Adherence to Federal laws, VA Directives, and standards for information security and privacy.

Interested Offerors must submit the following information via email to Loan.Dho@va.gov by April 30, 2026, 4:00 PM PST:

• Company name, address, point of contact, phone, fax, email.
• Unique Entity ID, Cage Code, Tax ID Number.
• Business type (SDVOSB, VOSB, WOSB, small, large, etc.).
• A Capability Statement addressing the organization’s qualifications and ability to perform the described work. General statements are not acceptable.
• Email subject line: "36C26226Q0682– Preventative Maintenance on Delta/EnteliWEB software and replacement of existing control components".

Northern Arizona VA Healthcare System, Bob Stump VA Medical Center, 500 Highway 89 North, Prescott, AZ 86313-5001.

Sources Sought Announcement

This is a Sources Sought Announcement for market research purposes. The Department of Veterans Affairs (VA) Northern Arizona VA Healthcare System is seeking potential sources capable of providing preventative and corrective maintenance on Delta Controls/EnteliWEB control systems and replacing existing control components to integrate with the Delta Controls Building Automation System (BAS) at the Bob Stump VA Medical Center in Prescott, AZ. This announcement does not constitute a solicitation or request for proposals.

• Preventative and Corrective Maintenance: Ongoing service for Delta/EnteliWEB control systems, including software updates and issue resolution.

• Component Replacement & Integration: Replacement of existing control components (VFDs, UPS, sensors, actuators, etc.) to ensure seamless integration with the existing Delta Controls BAS.

• System Upgrades: Potential retrofitting and integration of Delta Controls BAS into various buildings (Bldg 70, 107, 160, 162) and replacement of existing METASYS, DISTECH, Niagara, Siebe/Invensys, and Alerton/Honeywell systems.

• Training: On-site training for VA personnel on the operation and maintenance of the automated control systems.

• Software: Provision of EnteliWEB software compatible with VA TRM requirements, supporting SAML 2.0 SSO or LDAP, and offering alert communications and scheduled reports.

• Warranty: A two-year warranty on parts and labor is required for specific tasks.

• Contract Type: Firm-Fixed Price.

• Period of Performance: Base Year plus 4 Option Years (5 years total).

Interested parties must submit the following information via email to Loan.Dho@va.gov by April 27, 2026, 4:00 PM PST:

• Company Name, Address, Point of Contact, Phone, Fax, Email
• Unique Entity ID, Cage Code, Tax ID Number
• Business Type (SDVOSB, VOSB, WOSB, small, large, etc.)
• A Capability Statement detailing qualifications and experience relevant to the Statement of Work. General statements are not acceptable.

Northern Arizona VA Healthcare System, Bob Stump VA Medical Center, Prescott, AZ 86313-5001.

• The solicitation number is 36C26226Q0682.
• The NAICS code is 238220.
• The Product Service Code is J041.
• Contractors must be certified by Delta Technical Training Institute (TTI) and use certified programmers/installers.